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Tue May 29, 2012
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Plymouth Whitemarsh HS Band-Washington, DC-11-05-2010
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Number of
PAX
Youth
Adults
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DOF
Comps
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Dbl
Trip
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Sext
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Date:
Time:
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Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Plymouth Meeting to Annapolis = 135 miles /2.5 hrs non-stop (w/out traffic) Plymouth Meeting to DC = 145 miles / 3 hrs non-stop (w/out traffic) 8/11/10: > Rec'd group's proposed itinerary from Peak Performance Tours. > They are planning to charge the students $450 fopr this trip. PLYMOUTH WHITEMARSH HIGH SCHOOL MARCHING BAND Annapolis / Washington, D.C. November 5-7, 2010 > Day 1 6:00 am Load Buses at Plymouth Whitemarsh High School, Plymouth Meeting, PA Depart for the Northern Virginia 9:30 am Transfer to Naval Academy for Band competition Morning, afternoon, evening at competition During free time, Tour of Naval Academy and Boat tour of Annapolis Check-in to Hotel after show > Day 2 7:30- Breakfast is served at your hotel Depart for the National Zoo Lunch on own at the Zoo 1:30 pm Transfer to the Smithsonian Institutes for self-guided tour Return to the hotel to freshen up 5:30 pm Transfer to Hard Rock Caf� in Baltimore Transfer to Blue Man Group in Baltimore 10:30 pm Return to hotel > Day 3 8:00 Breakfast is served at your hotel Check-out of hotel 9:30 am Transfer to UltraZone for laser tag (unlimited play from 10am -12 noon) Lunch on own at the Pentagon City Fashion Mall food court Optional stand-up afternoon performance at the World War II Memorial 3:00 pm Depart for home 8/11/10: > Upon receipt, BJS sent email to Sue asking the following questions and quickly received answers from the client via Sue. Count = 39 (34 + 5) 1. You mentioned you were considering traveling with Peak. Have you signed a contract with them to do so? No but I need to within a couple of days. 2. Can you please tell me in what hotel you want to stay? Either Comfort Inn or Holiday Inn Express In order to give you a fair comparison to any price you already may have received, we would need to know the exact location and name. Also, as far as the hotel is concerned, you mention breakfast there, would that be continental of full? Continental Breakfast 3. Do you have any meals included in your first day at the competition? No 4. One last thing, what menu are you getting at the Hard Rock Cafe? I am not sure. Do you know? 8/11/10: > BJS sent email back to Sue - Thanks Sue, I will get right on this! PLEASE ask her to give us until the first of the week to get a Proposal to her and NOT to sign a Contract with Peak. We will do all we can to make this a much better trip for her and her students and with CCIS, she will know the answers to the questions we asked. We would never ask her to sign a contract without knowing exactly what hotel she was staying at, what menu she was eating, etc. 8/25/10: > Rec'd em from Sue - > They would like to go to the Spy Museum & she asked what the price difference would be. > Also, they want to go to the Air and Space and then Laser Tag. > Can you put together this info for me to get to her? 8/26/10: > BJS reviosed IOG to meet their latest requests. > BJS sent to Sue for her review and approval - looks good. > BJS updated attachments and ran revised rates. 8/27/10: > Tonia decided she may not want to add the IMAX - just do the Udvar Hazey Air & Space w/o the IMAX. BJS told Sue this would decrease the most recent rates (beginning at $325 Quad) by $6pp across the board. > BJS updated Bible screen rates. Made no changes to attachments. 8/29/10: > Per Sue's request, BJS sent Tonia an email showing her these new ratres w/o the IMAX. Also sent a copy of the IOG as well as the PPBCC from Perkiomen. 8/30/10: > We need to get this to CONTRACT ASAP. BJS sent Sue an email asking her to makje sure Tonia received my email and the attachments. Also to get the OK to Proceed with the Contract Notebook. > Sue responded that she will check with Tonia for the Go Ahead. 8/31/10: > rec'd em from Sue, no IMAX. > Also need to take a few more dollars off to get it to $390 per student. BJS not exactly sure what number she is using for coach, so BJS deleted CAV and reduced rates another $10 PP. > BJS updated Bible screen and quote worksheet so it would be accurate. > The contract can be sent to Deb Nager at 112 Chinaberry Dr. Lafayette Hill, PA 19444 9/7/10: > BJS completed CN & mailed via 2-Day Priority mail Service to Deb Nager's attention. > Also emailed CN Pack (pdf) file to Sue, John & Wayne. > Emailed First Payment INV #4891, $3,900.00 due along with K on 9/15/10, to Tonia Kaufman, Band Director. 9/13/10: > Sue stopped by school and rec'd signed K and Deposit / First Payment Check, $3,900.00 and then mailed to corp office via USPS Priority Mail. 9/15/10: > Rec'd signed K and check from Sue. > HMS, as this group is now UNDER CONTRACT and Payment has been rec'd, please review and proceed as needed. NOTE: FPGF, RL, etc. are all due on this coming Tuesday, 9/21/10, so if there is anything you need specific numbers for, you may want to wait for the forms to arrive. Thanks! ____ HMS ____ 9/16/10: > BJS mailed fully signed copy of K to Tonia Kaufman, BD. 9/28/10: > rec'd FPGF< RL & HIF via fax. > Total Pax = 40 (35 + 5) > Rms / Pax 8 Q / 32 1 T / 03 1 D / 02 3 S / 03 TOTALS = 13 ROOMS and 40 PAX (35 + 5) > BJS updated IOG and Bible accordingly. > No CAV. > BJS emailed and mailed FINAL INV #4903, $11,347.00 due 10/5/10. > HMS, as these numbers are now GUARANTEED and FINAL, please review and proceed as needed. Thanks! __X__ HMS __X__ 10/29/10: > Rec'd EM from Tonia viaSue - > We finally have a performance time.... Hooray! > We on are on at 1:15 PM. We need to arrive to the stadium by 11:15 AM to prepare. Awards are at 2:45 PM and then we actually can leave shortly thereafter. > I would like to leave since we are on later than expected. Could we leave around 7:30 or 8 AM and stop on the way for brunch? Directions to Navy-Marine Corps Memorial Stadium in Annapolis, MD: >From the NORTH: Take I-97 SOUTH to US 50 EAST EXIT US 50 at Rowe Blvd. (Exit #24) and bear to the right Navy-Marine Corps Memorial Stadium is on your right. Turn Right onto Taylor Avenue and proceed to Gate 2 for the parking lot entrance >From WASHINGTON(WEST): Take US 50 EAST EXIT US 50 at Rowe Blvd. (Exit #24) and bear to the right Navy-Marine Corps Memorial Stadium is on your right. Turn Right onto Taylor Avenue and proceed to Gate 2 for the parking lot entrance >From the SOUTH: Take I-95 NORTH to I-495 EAST Take I-495 EAST to US 50 EAST EXIT US 50 at Rowe Blvd. (Exit #24) and bear to the right Navy-Marine Corps Memorial Stadium is on your right. Turn Right onto Taylor Avenue and proceed to Gate 2 for the parking lot entrance >From the EAST: Take US 50 WEST across the Bay Bridge EXIT US 50 at Rowe Blvd. (SOUTH) Navy-Marine Corps Memorial Stadium is on your right. Turn Right onto Taylor Avenue and proceed to Gate 2 for the parking lot entrance >The spectator lot is a PAY Lot - $10 dollars for parking at the stadium The directions for the bands should be as follows: From the NORTH: Take I-97 SOUTH to US 50 EAST EXIT US 50 at Rowe Blvd. (Exit #24) and bear to the right Navy-Marine Corps Memorial Stadium is on your right. Turn Right onto Farragut Road and proceed to Gate 2 for the parking lot entrance >From WASHINGTON(WEST): Take US 50 EAST EXIT US 50 at Rowe Blvd. (Exit #24) and bear to the right Navy-Marine Corps Memorial Stadium is on your right. Turn Right onto Farragut Road and proceed to Gate 2 for the parking lot entrance From the SOUTH: Take I-95 NORTH to I-495 EAST Take I-495 EAST to US 50 EAST EXIT US 50 at Rowe Blvd. (Exit #24) and bear to the right Navy-Marine Corps Memorial Stadium is on your right. Turn Right onto Farragut Road and proceed to Gate 2 for the parking lot entrance From the EAST: Take US 50 WEST across the Bay Bridge EXIT US 50 at Rowe Blvd. (SOUTH) Navy-Marine Corps Memorial Stadium is on your right. Turn Right onto Farragut Road and proceed to Gate 2 for the parking lot entrance 10/29/10: > BJS completed FI and emailed to Tonia, Sue & WAH. > FI Packet to be mailed via FX on Monday.
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