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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
9/6/01 > Paula Gilman, Trip Coordinator, called and was asking some questions about San Antonio. > MWL answered and will be faxing the San Antonio page to her for her review. > MWl also mail brochure to Paula's attention to her home 698 Waldo Avenue SE Salem, OR 97302 (503) 588-2932 9/14/01 > Paula Gilman called and wants to add a night & breakfast. > IMAX theatre? Other addiditons? > Will need ground transportation as well. > Sunday & Monday will need to have activities. > Flying Out on Monday @ approximately 5:30--they have to take 2 planes to fit all the people. > We will need some clarification on some things as far as itinerary goes and adding some things--you will need to talk/email to her. Director's email: Marylou Boderman, Band Director boderman_marylou@salkeiz.k12.or.us > They are very excited and want information ASAP. > MWL urged her to get the application in ASAP 1) b/c Mark from Iowa has a large group and will probably take up a lot of room at the hotel & 2) b/c she wants all this stuff and per our conversations lately, we need to have her application before pursuing additional things like transportation, etc. 9/17/01: > Received Application via Fax. > San Antonio > 5 Day / 4 Night Standard. Thursday arrival and Monday Departure. > 81 toal pax (55 + 26) > Transportation on own. > Competition for Wind Ensemble of +/- 55 players > BJS changed Director to main contact in TPMS System. Trip Coordinator's info is in Conversation Log. > MWL, please check with hotel on Sunday night stayover availability and rate (should be the same). I project they will need approx. 27 - 30 rooms and B-fast on Monday AM. We will need to get these answers ASAP, because I need to include it in the Client's Contract which should be mailed NLT Wednesday, 9/19. > BJS started Bible. > HMS, please create CFS. __X__ MWL __X__ __X__ HMS 9/17/01____ 9/17/01: > BJS mailed Application Rec'd Letter to Client. 9/17/01 > Per MWL/Jackie conversation: she has the availability for Sunday night and she will keep it at the same rate. > She will be faxing "addnendum" for additional rooms. No problem. 9/18/01: > BJS figured rates based on a 5D/4N Standard Packge (added Sunday night stay and B-fast at hotel on Monday AM.) > Q = $246 T = $285 D = $352 S = $565. > BJS completed Contract Packet, including Deposit INV #2964, $1,000 - due with contract on 10/16/01. Also sent First Payment INV #2965, $9,463.23 - due on 12/21/01. > MWL / HMS, please process per SOP and mail USPS 2-day NLT 9/19/01. Thanks! ____ MWL ____ ____ HMS ____ 10/18/01: > BJS called to check status of K & Deposit. > LM with Secretary. 10/19/01: > BJS sent email to MaryLou - checking on status of K, etc. 10/23/01: > BJS called to check status as Director has not yet responded to email. > LM with Secretary as Marylou did not answer. 10/26/01: > BJS called and LVM at home phone. They were in conferences yesterday and off today! 10/30/01: > BJS called school as we still have no correspondence from MaryLou . . .no answer in Band Room this morning. BJS did not LM. 10/31/01: > BJS called MaryLou at 10.35am ET. > No answer - BJS did NOT LM. > BJS sent fax, asking for some sort of response. 11/6/01: > BJS finally got to speak with Maryloiu - she thought the trip Coordinator, Mrs. Gilman, had informed us that they are not permitted to travel this year. > They loved our program, professionalism and organization and will plan to be with us in 2003. > MWL, please cancel additional night at OMNI as needed. Thanks! ____ MWL ____ ____ HMS FYI
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