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Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
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Washington, MD
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Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
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Wellsboro, PA
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West Grove, PA
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West Orange, NJ
Westchester, IL
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White Plains, NY
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Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
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Woburn, MA
Woodbridge, VA
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X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
7/16/01: > Rec'd FOE Application for Williamburg 2002 Festival Only Package > No Application Fee required as application was postmarked prior to 10/1/01. > Prefers Saturday Performance, BJS did not guarantee, but said he would do his best to schedule accordingly. > 2 choirs - Concert Choir (intermediate +/- 40) & Treble Choir (beginning +/- 30). > BJS prepared CFS. > BJS emailed Hope that application has been received and that Contract and Festival Handbook would be forwarded in September. Her positions are secure. __X__ MWL FYI 9/19/01: > BJS completed IOG. > HMS, please do CQRs for 2-47s from Martz, National & Newton. > BJS completed Contract Packet, including Deposit INV #2968, $1,000 - due with K on 10/1/01. Also sent First Payment INV #2969, $3,148.80 - due: 2/15/02. > HMS/MWL, please process CN per SOP and mail on Thursday, 9/20 USPS 2-day. This Notebook will not have a Room List or Hotel Info Form as they are purchasing Festival Only. __X__ HMS __X__ __X__ MWL __X__ 9/24/01 > All Bus quotes are in! 9/24/01: > BJS mailed charter quote information to Hope's attention. 10/10/01: > Rec'd Signed Contract. > Rec'd Deposit check #424040, $1,000. INV #2968 - PIF. > Did NOT receive General Information Form or Charter Co. Info Form. > MWL, please call Glen to remind him that we need these forms as his very earliest convenience. Thanks! __X__ MWL __X__ 10/11/01 > MWL spoke with Glenn. > We are only in need of the GIF for this group as they are NOT staying overnight. > Also, per Glenn, we do not need to worry about the PO's that will be coming to the office. They should be kept on file if we have any ?'s re: the payments b/c they will be coming from the Purchasing Dept. @ VCU, not from Glenn directly. Otherwise we do not have to "do anything with them. > No problem--understand. > Glenn will get the GIF to us ASAP. 2/13/02: > Rec'd check #448510, $3,148.80 - INV #2969, PIF. 3/11/02: > BJS created & faxed IOG to Hope's attention. 3/12/02 > Glenn called re: the IOG we had sent to him. > Not a problem, but it made him go and review the deadlines--according to Glenn, they will not know the FPG until 3/26/02. > MWL told him that this was fine--as they are FO, it won't really effect our counts except for park tix, and it looks like that will be plenty of time to know since it is still that far in advance. 3/28/02: > BJS quoted Glenn a rate of $55pp for the Festival Only - no park/no meal participants. 3/28/02: > Rec'd FPGF. > Total Pax = 54 (44 + 10) > BJS revised IOG and Bible accordingly. > BJS called Glen upon receipt of FPGF to confirm that this was still two choirs and it is. > MWL, as these numbers are now GUARANTEED, please proceed as needed. Thanks! ____ MWL ____ 3/29/02 > Glenn called to add one more kid for JUST singing. > Total Pax = 55 (45 + 10) > BJS is revising invoice accordingly and will fax to Glenn this AM as he cannot process PO w/o an invoice. Done. > Total due on accoount = $466.20 > Glenn is oh so grateful and promises no more changes. > As THESE numbers are now GURANTEED, will proceed as needed. > BJS updated IOG and Bible accordingly. 4/22/02 AMH - sent email requesting t-shirt, set-up, and repertoire forms. These were due 4/15. 4/24/02 AMH - left telephone message for Hope. T-shirt order form lists 59 t-shirts. Only 55 passengers are listed in Bible. How many passengers/t-shirts? Hope returned call. She will have a final exact count of all participants no later than Tuesday (4/30) AMH/BJS 4/25/02: > Hope called with final count = 58 total pax; HOWEVER, 5 of the 58 are non-park goers. > MWL, please proceed as needed. > BJS will revise Final Invoice accordingly. > BJS marked T-shirt order per Hope's direction. (What she submitted was 59, so she asked that we delete one of the XLs.) > BJS neglected to get the breakdown of students and adults . . . Not really an issue for this group I hope. > BJS updated Bible and IOG accordingly. ____ MWL ____ 4/25/02: > BJS faxed and mailed REVISED Final INV #3155, $665.20. Reflects additions Hope made earlier today.
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