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OR
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Received
Final PAX
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Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
12/1/00: > San Antonio 2001 > Total Pax = + / - 100 -120 > Band (65) & Choir (50) > Choir Director = Tracie Hansen-Pelton > Tracie was with Tartan HS Choir last year in San Antonio with Jodi McCormick. > BJS and Donna visited website. She was very impressed. > They will paln to arrive on Thursday in the AM and will want us to do some additional attractions on Thursday. > She is going to do her own transportation. > She told BJS that they are coming with us! > I told her to mail the Application and the 2 registration fees. Once we have that, we can work on the additional attractions. > BJS faxed copy of Tartan HS FI and Reference List. ____ MWL FYI 12/7/00: > BJS LVM as follow-up. 12/7/00: > Donna returned my call. > They are coming! She stated point blank that they are not playing around with us. > We should have application and Registration Fee by Christmas week. Appl & Check are in the school process . . . 1/3/01: > BJS called. > LVM. 1/5/01 > MWL spoke with Donna and they are definitely coming! They are in the process of getting all the names and they will befaxing the Application Form sometime today or Monday. > The Registration Fee will be along shortly, but her office is extremely slow (as usual). 1/5/01: > Received Registration Form (from website) via Fax. > San Antonio 2001 - 4D / 3N > 95 total pax (90 + 5) > Concert Band (+/- 50) and Mixed Choir (+/-40) > Donna Augustine - Band Director > Tracie Hanson-Pelton - Choir Director > BJS created Bible & assigend Clinic #5 IOG to both band & choir. 1/12/00: > BJS completed Contract Packet including Registration Fee INV#2806 ($600), Deposit INV#2807 ($1,000) and 50% Payment INV#2808 ($13,702.80) - all due with Contract on 1/18/01. (Letter specifically asks for Contract, Registration Fees and Depsoit). > FM / MWL, when and if we hear from the Client today, please process per SOP and FEDEX PON or 2-day for Monday or Tuesday arrival. Include a separate Seating / Set-Up Form for both the Band & the Choir. Thanks! > BJS LVM at Donna's office to see if they would be in school on Monday due to MLK holiday. Asked for call back and alerted her briefly to the quick turn-around. We will work with them as much as we are able, but due to clinician release clause dated 1/22/01, we will need Contract, Reg Fees and Deposit NLT Friday, 1/19/01. Letter states 1/18 (I forgot about the Holiday - we will accept it on the 19th obviously). I will now stop babbling!!! ____ MWL ____ ____ FM ____ 1/12/01: > Donna called. . . Heard her life story re the band - was large program - she left for administration for three years, came back and is in shambles. Choir - 3 directors in as many years, etc. > Teachers have a workday on Monday, so the packet can go FEDEX PON. 1/17/01: > Rec'd check #12228, $600 for Band & Choir Reg Fees. INV #2806, PIF. 1/23/01 > Donna called to give us an update--she recv'd her K and everything, but she had a family emergency and hadn't gotten to it yet. > She will be faxing the paperwork before the end of the week and the check will go in the mail. > She also asked about suggestions (not for us to secure anything at this point) as to somehwere they could stop on their way back from the Gulf. They are going there before they check in to the hotel. > MWL told her that as we were not securing anything for her, we might be able to give her suggestions, but no guarantees. She said that was fine. > WHAT A TALKER!!! 1/26/01 > Due to our deadlines for the hotel, MWL L friendly VM reminder for Donna regarding today's due date for the FPGF, Rooming List & Hotel Info Form. 1/30/01: > BJS faxed FI from last year so she'd have some addresses, etc. > Rec'd Room List, HIF & FPGF & Charter Co Info Form. (Charter Co is responsible for resv & $). > Total Pax = 91 (86 + 5) > Rms / Pax 01 Sx / 06 16 Qt / 80 00 Qd / 00 01 Tp / 03 01 Db / 02 00 Sg / 00 TOTALS = 19 ROOMS & 91 PAX. > As these numbers are now guaranteed, please review, confirm, order, etc. as needed. BJS updated Bible and IOG. ____ MWL ____ 2/7/01: > BJS faxed & mailed ST & INV #2851, $11,208.20. Total due on acct = $25,911.00 2/12/01> > Rec'd check #12262, $1,000 - INV # 2807 - PIF. 2/15/01: > Rec'd Seating / Set-Up Form. > FM informed client that we did not provide bells, just the equipment listed. 2/26/01: . Rec'd check #12279 ($4200) and #12281 ($5800). Balance due on INV #2808 = $3,702.80. Balance due on account = $14,911. 2/28/01: > Donna called and discussed Final Inv with BJS - she is fine. 3/12/01: > BJS LVM re: What time do they plan to arrive hotel on Thursday? What time do they plan to depart on Sunday? We will need these for the FI. 3/13/01: > Arrival time on Thursday = approx. 7pm > Depart Sunday B-fast at 8am & depart NLT 10 am. > Check is in the works. > She is expecting FedEx by either Friday or Monday. 3/13/01: > BJS completed FI Packet and FedExed SON for Wednesday arrival. > MWL, please confirm / guarantee and forward both this FI and the Washburn Rural FI to all as needed. Thanks! ____ MWL ____ 3/16/01: > Donna called . . . > She got packet, gave it to Choir Director to review. > Wanted to see if we got check - I said no - she said it has been requested! > Wanted to see if she could drop a student - I said it was too late. Probably replacing 2 students with two adults - will not affect Room List situation.
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