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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Martinsville to Radford = 94 miles (+/- 2 hrs) Radford to DC = 271 miles (+/- 4.5 hrs) DC to Martinsville = 287 miles (+/- 5 hrs) 12/8/00: > BJS completed IOG & Bible, then made attachments in system as able. > BJS called Courtyard Marriott Washington to check avail with Adrienne. She WCB. > FM, please secure charter quotes fro 3-47s from Newton, H&R Tours, Linkous, Franklin (Dorothy Blunt), & Virginia - Carolina Tours (336-210-6992, Phillip Gouldin's mobile # supplied by Client - they may be in the system, If not, add.) > MLW, please review & update all attachments / inclusions as needed. Thanks! > PTP to go to Client NLT Wednesday, 12/13/00. 12/8 FM __X__ 12/8 MLW __X__ 12/13/00: > BJS LVM for Kevin . . . > Need to discuss concert oprtions and does he really have to do the District Band thing in Radford??? We would prefer he be able to check-into his hotel and have dinner prior to any Friday evening activity. > Friday in Kennedy Center Concert Hall = Orff's Carmina Burana, Dvorak's Psalm 149 and Poulenc's Organ Concert in G minor. Performed by Washington Choir & Children's Choir accompanied by members of the NSO. > Baltimore Symphony is not in town on Saturday night. > National Symphony is Sold Out due to Issac Stern's 80th Birthday Celebration Concert (Saturday). > Lazy Susan Dinner Theatre Friday or Saturday night - Agatha Christy's The Mouse Trap. > Also Saturday night at Kennedy Center is a Chamber Music concert in the Terrace Theatre. 12/13/00: > BJS spoke with Kevin . . . > Wants to do the Kenndy Center Concert - Washington Chorus on Friday night. He is going to skip the trip to Radford for District Festival. Will head directly to DC. > Skip Science Center altogether and extend shopping time, then head back to DC for some time at the Smithsonians and then Dinner followed by memorial visits . . . > Parade application deadline is 12/15, so Kevin does not yet know of acceptance or not. > If not in parade, he liked the idea of going to the Marine Band Concert Sunday afternoon at George Mason University. > BJS revised IOG and Bible based on conv with Client. > FM, please refax for requotes. > BJS to fax completed PTP to client on Friday, 12/15. > MWL, please review revision and update system attachments as needed. Thanks! 12/13 FM 12/13 12/13 MWL 12/13 12/13/00: > BJS and Kevin also discussed fact that deadlines would need to be adjusted; however, no actual dates were set. 12/18/00: > BJS completed PTP and faxed to Client. > MWL, Please process per SOP and mail USPS 2-day today! > Be certain to include CCIS reference List 12/18 MWL 12/18 12/21/00: > Per DSC conv with Client . . . > Ready for contract!!! > Coaches = Newton - FM, please secure contract. > As this is going to contract, please review and confirm all as needed. Thanks! > Contract to mail first week of January. 12/22 FM 1/3 12/28 MWL 1/2 1/4/01: > BJS completed Contract Packet and Deposit / First Payment INV #2797 - $5,850.00 due with contract on 1/10/01. > MWL, please process per SOP and mail FedEx SON this afternoon. Thanks! 1/4 MWL 1/4 1/9/01: > Kevin called. All is in order and ready to be mailed this afternoon. Does he need to Overnight it? BJS said not to bother with that expense. > He has been selected for the DC S. Patrick's Day Parade! 1/11/01: > Recd signed Contract and Deposit / First Payment check #1030, $5,850. INV #2797 PIF. > As this is now UNDER CONTRACT, please review and confirm all contract inclusions, etc. as needed. Thanks! ____ FM ____ ____ MWL ____ 1/19/01: > Rec'd FPGF, Room List & HIF. > Total Pax = 121 (104 + 17) > Rms / Pax 24 Q / 96 02 T / 06 09 D / 18 01 S / 01 TOTALS = 36 ROOMS & 121 PAX. > As these numbers are now guaranteed, please confirm, guarantee, & order, etc. as needed. Thanks! ____ MWL ____ 1/23/01 > Kevin called and spoke with MWL. > He has faxed his FPGF, Hotel Rooming List, and Info Form; he has also mailed it. However, he neglected to keep a copy of the Rooming List for himself before he mailed it--oops! > No problem--MWL faxed Rooming List to him this morning. 2/5/01: > BJS faxed & mailed Fnal Payment INV#2846, $28,726.00 - due 2/1/01. 2/12/01: > Rec'd check #264, $28,726.00 INV #2846 - PIF. Account is PIF. 2/14/01 > FM mailed 121 cameras attn: Kevin Lewis. BJS to take to post office - done (2/15/01). 2/27/01: > BJS completed FI for PROOFING. > MWL & FM, please proof per SOP. The FI Packet will FEDEX this afternoon. Thanks! __X__ MWL __X__ __X__ FM __X__ 2/27/01: > FM & MWL proofed FI draft. > BJS made corrections and printed final copy. > BJS completed FI Packet cover letter & Receipt Form, and prepared FedEx box with gift & label. > MWL / FM - please complete processing per SOP for FedExing this afternoon. ____ MWL ____ ____ FM ____ 3/6/01: > Kevin called - his wife had a baby girl on Saturday, 3/3/01 - 6-weeks early! (doing well just a little over 3 lbs, but progessing nicely and prognosis is excellent!) > He obviously will not be going on trip! > Brian Joyce, Ass't Band Director will be person in Charge! > His Principal - Tom Fitzgibbons will also be on trip. > FM & MWL, please alert the major players (bus co. & hotel should be sufficient. Thanks! ____ FM ____ ____ MWL ____
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