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Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
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PAX
Youth
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Start
Date:
Time:
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Date:
Time:
Contract
Due
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Deposit
Due
Received
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First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
11/21/00: > BJS spoke with Don . . . > He is very pleased with airfare at $260! He was expecting much worse than that!!! > Performance is at 12:20 pm on Thursday, 2/8/01. > Meal credits for dinners while laying over in Detroit is fine. > BJS began work on IOG and LVM at The Galt House. > Airfare Deposit of $1,120 is due to hold reservation NLT 11/27/00. It is fully refundable if cancelled on or before December 8, 2000. 11/27/00: > BJS completed IOG & Bible. Only transportation & hotel has been attached to system at this point. > FM, as directed by BJS, made deposit on airline tickets. It is fully refundable through Thursday, 12/7/00. > FM, please call Louisville Convention & Visitor's Bureau and get some suggestions for Airport / Hotel Transfers. This group will be approx. 28 people (with luggage) and they are staying at The Galt House. 2-large vans may work, or a motor coach. Get quotes once they have given you some suggestions. See IOG for times, etc. > MWL, please check with the Galt House, my contact there is May Bauer, and see if they could do a lunch meal coupon similar to the one she and I discussed for breakfast. . . Please advise - if not, we will do a meal credit for lunch. See what an appropriate amount would be for lunch, all-inclusive. . . > DSC to pick-up PTP late Wednesday afternoon for delivery to Salem on Thursday (11/30). 11/27 FM 11/27 11/29 MWL 11/29 11/29/00: > BJS completed quote and PTP. > Per person rates INCLUDE all transportation (land & air) and are based on 25 - 28 Total Pax. This includes 1 complete comp at the double occupancy rate. > MWL / FM, please process per SOP. > DSC to pick-up en route to VA Beach tomorrow morning +/- 9 AM. __X__ FM __X__ __X__ MWL __X__ 11/29/00: > BJS completed FPGF, HIF, Room List and INV #2745, $2,800. All are Due 12/7/00. > DSC will deliver to Don tomorrow when presenting PTP. Since we have a quick turn-around on these items, BJS decided to go ahead and include them for her to take to him. BJS will complete and forward Contract Packet - less the items he already will have, once DSC gets the go ahead. 12/4/00: > Per DSC mtg with Don on 11/30/00 . . . > He was very pleased with PTP. > He says he is going, but did not specifically ask for a contract. DSC will call him this evening to get final answer. He is aware that name list, contract and $ are all due on 12/7! 12/7/00: > BJS called Don for decision on Louisville trip as today our airline deposit of over $1,100 becomes non-refundable. > Don called and told BJS that they were definitely going on this trip. > Don also faxed a Rooming List with names for the plane tickets and The Galt House Group Rooming List. 12/7/00: > Received Room List from Don (will serve as implied FPGF) > Total Pax = 27 (25 + 2) > Rms / Pax 04 Q / 16 03 T / 09 00 D / 00 02 S / 02 TOTALS = 9 Rooms & 27 Pax. > BJS revised IOG & Bible accordingly. 12/7/00: > MWL mailed Housing Request Form to Dr. Robert Hartwell with Deposit / Payment. 12/11/00: > BJS prepared Statement & Final Inv. #2767, $9,356.00 - due: with Contract on 12/15/00. Total Due = $12,156.00. > DSC called Don with figure and will pick-up check when she delivers FI packet for DC trip on Wednesday at 12 noon. > BJS completed abbreviated Contract Packet. He already had the Deposit Invoice, Room List (received), FPGF (received - implied via Room List), and Hotel Information Form (not yet received, so I have prepared another for inclusion in CN). Also, there is no Cover Letter, as DSC will be delivering the CN and it would have been too confusing due to adjusted deadlines, things he already has, etc. > MWL / FM, please process per SOP. DSC will pick-up Tuesday late afternoon for delivery to Client on Wednesday. __X__ MWL __X__ __X__ FM __X__ 12/13/00: > Mrs. Nicole Anderson, called, Don left a chaperone off the room list / name list. > There are now 28 total pax (25 Students + 3 Adults). > Call Mrs. Anderson, 757-552-1000, x: 6005, home - 757-495-1331 once FM has answers from Witte Travel . . . Is a 28th airline ticket available? YES What is the price for that ticket? Same as Before When does the name of the 28th passenger need to be provided? Noon 12/14. > If the ticket price is extremely high, they may even decide to forego the 28th pax. Hopefully we can get the 28th seat at the same rate as the other 27 tickets. > MWL, once all of this is decided, we may then have to alter the room request and payment. This 28th pax would be in the room #8 with Mrs. Washington, making her single room a double. > FM, please advise ASAP, then BJS will call Nicole. __X__ FM __X__ __X__ MLW __X__ 12/13/00: > BJS spoke with Nicole. . . > She was pleased to hear that seat was availabel and rate would be unchanged. They are to pay today to DSC with the invoice they have in hand, then BJS will prepare Invoice for the difference only. > Nicole will provide us with name by noon tomorrow. > MWL, at that time, we will need to adjust Room List, etc. > BJS updated Bible & IOG. __X__ FM __X__ __X__ MWL __X__ 12/14/00: > Rec'd name of 28th participant from Nicole. > Total Pax = 28 (25 + 3) > Rms / Pax 04 Q / 16 03 T / 09 01 D / 02 01 S / 01 TOTALS = 9 Rooms & 28 Pax. > BJS revised IOG (due to #) and Bible accordingly. > MWL, please make the necessary changes with Dr. Hartwell, etc. > DSC delivered Singed Contract, Deposit and Check #1942, $12156. INV #2767 & 2745 PIF. She received them yesterday in mtg with Client. > AS this is now UNDER CONTRACT and mostly PIF, please confirm, guarantee, etc. as needed. Thanks! 12/14 FM 1/8 12/28 MWL 1/5 12/21/00: > BJS mailed ST & INV #2794, $438.00 - due: 1/5/01. This is the difference for the 28th Pax. 1/10/01: > Rec'd check #510, $438. INV #2794 - PIF. > Account is PIF. 1/30/01: > MWL, please fax copy of HIF to Galt House contact. I created the form and made the selections based on their DC trip HIF earlier this year. BJS later found one Don's original in the main correspondence file. His choices matched the sheet I made from his DC trip. ____ MWL ____ 2/7/01 > FM --DON KRUDOP'S CELL # (757) 635-0905 2/8/01: > BJS mailed Thank You Card!
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