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Toronto, Ontario, CA,
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OR
Number of
PAX
Youth
Adults
Escorts
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Comps
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Start
Date:
Time:
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Date:
Time:
Contract
Due
Received
Deposit
Due
Received
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First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Dutch Fork High School Amy Herin, Orchestra Director 10/30/00 > Talking about 90 people including chaperones. (80+ 10) > NY 1 is only weekend available to group. > Combo of 3 different schools. > VERY EXCITED. > MWL told her the only thing that would guarantee her spot is the $300 Registration Fee. > MWL told her to keep me posted as to her plans. 11/1/00 > Amy called and they are "definitely" coming to NY1! Yikes! > MWL told Amy that we would look for her application w/ Reg Fee in the mail. 11/8/00: > Received Application Form and $300 Registration Fee, Check #10218. > Musicate 2001 - New York 1 > 4-Day / 3-Night Package > 90 Total Pax (80 + 10) > ALTERNATE HOTEL REQUIRED!!! > BJS assigned Clinic #5. 11/10/00: > BJS spoke with Lourdes . . . > The Radisson Suites Meadowlands is SOLD OUT. > Lourdes also sales the Holiday Inn Meadowlands. . . > She has 18 DDs. > This would work for Northumberland, but not for District 5 Orchestra. 11/28/00 > MWL called and spoke with Amy. > She is fine and understands what we are trying to do--I explained about the comparable hotel rooms, etc. > She probably will not be able to get us the $1,000 Deposit until they return from the holiday. MWL said that was "ok". 12/12/00: > BJS completed Contract Packet and revised rates based on housing at Sheraton Woodbridge. Contract due: 12/20/00. Q = $390 T = $415 D = $465 S = $605 > BJS entered rates and due dates in system. > BJS prepared Deposit INV #2768, $1000 and First Payment INV #2769, $17,049.60. Both due on 1/5/01. > MWL, please process per SOP and mail FedEx SON with typical NY Musicate inclusions. ____ MWL ____ 1/3/01 > Amy called and spoke with MWL---she wanted to let us know a few things. > Since it is so close to the re-start of school, she won't be able to get us the Deposit/First payment right away (due 1/5). She could get the $1,000 Deposit in by next week, and the rest as it comes. MWL told her that was fine. > She also wanted us to know that their numbers may be lower than originally projected--60 students/10 adults. > MWL told her that was fine and though we appreciated her keeping us up to date, the date to keep in mind was February 2, when the FPGF was due. No problem. > She will be faxing Broadway selection sheet hopefully by the end of this week. 1/16/01 > Amy faxed Show Selection Sheet: 1st choice: Kiss Me Kate; 2nd choice: Annie GYG; 3rd Choice: Les Miz. 1/17/01 > Amy called and spoke with MWL--she wanted to see if they could change their package to a 3d/2n package. (and "did we get her Broadway stuff"?--yes.) > MWL said that barring any hotel issues, she didn't see a problem with it. > Amy also said their Deposit check is on the way and the other would be on its way as soon as they settled with the kids. > MWL said no problem, thanks for the update! 1/22/01: > Rec'd signed Contract & check #10529 - $500 & #125 - $500. INV #2768 PIF. > BJS wants to confirm 3d/2n package officially. 1/24/01: > BJS spoke with Amy - she confirmed 3d/2n. > BJS revised IOG and rates, then faxed & mailed to Amy along with Revised INV #2769, $12,100.20 - due on 1/5/01. > New Rates = Q-$360, T-$380, D-$415, S-$505. > BJS also adjusted numbers to 70 (60 + 10) per Amy's conv with MWL on 1/3/01. 2/2/01: > Rec'd FPGF, Room List, HIF and Charter Co Info Form (they need one driver's room). > Total Pax = 45 (40 + 5) This is half of what they put on their application! Can you believe it! > Rms / Pax 10 Q / 40 01 T / 03 01 D / 02 00 S / 00 TOTALS = 12 ROOMS & 45 PAX (40 + 5) - NOT including Room for Driver. > BJS revised IOG and Bible to reflect these numbers. > As these numbers are now guaranteed, please order, confirm, guarantee, etc. as needed. Thanks! ____ MWL ____ 2/5/01: > Rec'd check #126 ($3,000 - Irmo), #10606 ($3,000 - Dutch Fork), & #12254 ($500 - Chapin) as payment toward INV #2769. Bal due on INV = $5,600.20 . 2/9/01> > BJS faxed & mailed INV #2862, $8,230 - due: 2/19/01. 2/13/01 > MWL was ordering tickets for District Five--1st & 3rd are Sold Out and 2nd is SO of the price range. > MWL faxed Selections Sheet for 4th, 5th and 6th choices due Friday, 2/16/01. Attached most current Playbill listing. 3/2/01: > Rec'd check #10772 (DFHS), $3,500. Balance due = $4,730. 3/12/01: > Rec'd check #129 (Irmo HS Orch), $3,000. Balance due = $1,730. 3/17/01: > BJS faxed note to Amy re: Balnace due, $1,730. It must be paid in full prior to departure. 3/19/01: > BJS mailes Cameras & Tote Bag to Amy via USPS Standard Mail. 3/27/01: > Amy Herin - Dutch Fork > Colleen Marcou - Irmo HS > Sandy Goldie - Chapin HS > Chris Selby - District 5 Orchestra 3/21/01: > Rec'd PCCF from Amy Herin - new totals = 44 (39 + 5). > Check with MWL at season end for refunds, if requested.
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