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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
11/8/00: > Per DSC conv with Client on 11/7/00 . . . > Hotel needs to be in Manhattan. He suggested the Wellington Hotel. > Historic Greenwich Village Tour, the Drama teacher suggested the same company that Field Studies used, but she does not have a name or number and Field Studies will not give it to her. She thought it was run through the Metropolitan Museum of Art, Who knows . . . > Show choices in order of preference: 1.Kiss Me Kate, 2.Swing (closing Jan. 14), 3.Aida, 4.Forbidden Broadway. 11/10/00: > BJS completed IOG & Bible; however, I did not make attachments in the system at the present time. > FM, please secure charter quotes for 1-55 from Newton, Tourtime & Gallop. > PTP to be completed for delivery at VMEA, so it must be completed by the time BJS leaves on Tuesday, 11/14. MWL can process and bring with her on 11/16. __X__ FM __X__ __X__ MWL __X__ 11/13/00: > BJS began working on a NYC hotel. > The Wellington is SOLD OUT. BJS LVM at the Days Hotel on 8th Avenue & they have rooms! > BJS made attachments in system. > BJS completed PTP. > Also did comparison quote for same trip with Meadowlands hotel. > MWL, please process per SOP. > DSC will pick-up on Wednesday afternoon for presentation to Client at VMEA. __X__ MLW __X__ 11/17/00: > DSC met with Client at VMEA. . . > Dates have changed (reason unknown). > Depart from Denbigh HS at 1:30 PM (following VA All-State Choir) > Budget = $550 or less. > Bus selection = 1-55 from Newton > BJS revised IOG & Bible, but then ran into problems wirth show selections because of limited Sunday & Monday evening options. > DSC to call David for decisions and then I will complete the revision of the IOG and attachments. > We will need to check availability and get new quote from Newton based on new dates and revised IOG. 11/22/00: > DSC spoke with David. . . > He will get show choices to us on Monday. 11/28/00 > Per DSC conversation with Client...she says she is sorry! > DATES HAVE CHANGED (AGAIN)---May 4-6, 2001. > He can leave as early as necessary on the 4th--before 6:30am or after 8:00am. To return absolutely on the 6th b/c they MUST be in school on the 7th. > 3 Shows he wants to see--period: Aida, Kiss Me Kate, Forbidden Broadway (JUST SHOW). > Still wants to do Jekyll & Hyde Club wherever it fits in. > David will arrange performance for Sunday AM. > They will depart after the church performance and arrive at school between 8 & 9 pm. > BJS revised Bible only. No changes have been made, as of yet, to the IOG & attachments, nor has the hotel or charter company been contacted. > Coach choice remains Newton. FM, please secure 1-55 based on these new dates. They will depart Kempsville HS at 6:30 am on Friday, 5/4/01 and should return Sunday night between 8 & 9 pm. 11/29 FM __X__ 12/7/00: > BJS completed revised IOG & Bible. Also made changes in system. > FM, please check Charter rate with Doris. This has changed significantly, so you should give her an opportunity to revise her rates, as needed. Regardless, they want the coach from Newton (1-55). I think you already have a contract. > MWL, please review and update as needed. > DSC to deliver Revised PTP beginning of next week. 12/7 FM __X__ 12/7 MWL 12/8 12/8/00: > BJS completed Rev.2. > MWL, please process per SOP. > DSC to deliver to Client next week. 12/11 MWL 12/11 12/13/00: > Per DSC conv with Client. . . > Ready for Contract! > BJS would like it to mail on 12/18/00 if at all possible. > Coach is already under contract. > MWL, as this is going to Contract, please review and confirm all inclusions / attachments, etc. as needed. Thanks! 12/14 MWL 12/14 12/20/00: > BJS completed Contract Packet. > FM, please process per SOP and we will mail today USPS 2-day. Thanks! ____ FM ____ 12/27/00 > MWL got a call from Radio City--they do not have the 2:30pm slot open on Thursday. > She has 1:15 and 1:30pm available. > As they seem to be short on availability, MWL went ahead and booked for the 1:15 and 1:30pm. > MWL to check with BJS. 1/3/00 > After talking with BJS re: schedule change, MWL called and spoke with Janet at Radio City today. The above time will not work as the group will not have arrived in NY by 1:15. > MWL re-scheduled tour for Sunday May 6, 2001 at 12:45 & 1:00PM--BJS will need to change the IOG accordingly. X BJSX 1/9/01: > DSC spoke with David. . . > His SOLs have been scheduled for the same week as his trip. > Trip will need to be moved to Friday June 1 - Sunday June 3, 2001. > BJS revised Bible & IOG. > BJS LVM for Katherine Bittner at the Days / Howard Johnson Hotel Sales Office asking for rooms on new dates. > Attachments will also need to be changed and confirmed as needed over new dates. MWL, BJS did not do this figuring you could do it when you made the calls. > All deadline dates, both CCIS and our vendors will need to be changed, etc. > An entirely new Contract Notebook will be sent ASAP. > Wants to delete Forbidden Broadway and replace with the cheapest possible seats for Seussical. > FM, please secure coach from Newton for these new dates. > MWL, please review all inclusions as needed and advise as to when BJS can prepare and send the new CN. Thanks! ____ FM ____ ____ MWL ____ 1/18/01: > BJS prepared and mailed Statement & INV #2816, $9,816.00 - due: 2/2/01. Total currently due on account = $14,616. 1/30/01: > BJS completed PTP Rev.3 based on new dates. Rates are unchanged; however, as Newton does not have a coach available, only Eddie's had a 55 and their rate was higher than Newtons. Not really anything we can do about it. > BJS competed new Contract Packet and revised INV # 2774, $4,800 - due with contract on 2/15/01. Also included INV #2816 (Revised) - $11,576.50 - due 3/2/01. > MWL, please process per SOP. DSC to pick -up this afternoon for delivery to client tomorrow afternoon. Thanks! > FM, please do your SOP re: FPGF reminders & final invoice. Thanks! (Remove old reminders from your FPGF Files and my Invoice files as there are now new deadline dates, etc.) ____ MWL ____ ____ FM ____ 2/1/01: > Per DSC mtg with Client at Contract Delivery mtg. . . > Delete B-fast on Sunday at hotel - they will do it on own. > Change $10 meal credits for lunch Saturday & Sunday to $5 Meal Credits. > BJS revised IOG & rates and updated attachemnts accordingly. Client has initialed contract accordingly and will have deposit and signed contract to office ASAP. __X__ MWL __X__ 2/27/01: > Per DSC conversation with Client - Trip may have to be canceled due to low student response. > DSC is going to call back and see if he will consider a NJ hotel - we could save him almost $100 per student. > She will give him until noon tomorrow to make a decision. 2/28/01: > See note from 2/27 above. As we have had no word from Client - Please CANCEL ALL AS NEEDED. Also, advise BJS as to anything paid out which we may not be able to recover. Client is expecting something to be due us! ____ FM ____ ____ MWL ____
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