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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
10/9/00 > Susie Lewis, Accompanist > Both will be contacts--tag team for information. 10/12/00 > Susie called and said it looks like this trip is a go! They will be sending the application by fax and by mail with $300 fee and we should have it by the end of next week! 10/19/00 > Susie called an LM as MWL was at lunch. > MWL called back. > Susie just wanted to let us know that the Application and Registration Fee will be put in the mail today as soon as the principal signs the App. She will also be faxing copy of Application. > MWL told her no problem and thanked her for keeping us up to date. > Musicate 2001-San Antonio. Yay!!! 10/20/00 > Recv'd email apologizing for not having the application to us sooner. > MWL replied---no problem. > Recv'd application via fax. 58 total pax. Not Bad. 10/24/00: > Rec'd Application and $300 Registration Fee for San Antonio - 3 day / 2 night. > Check #28199 > Total pax = 58 (50 + 8) > BJS created IOG & Bible. > Contract Packet to mail NLT 10/26/00. > BJS enetered due dates in system. Adjusted first payment due date since it fell over Xmas holiday. 11/3/00: > BJS completed IOG, Contract Packet and $1,000 Deposit INV #2713. Contract & Deposit are due: 11/22/00. > Also prepared Regsitration Fee Inv#2712, $300 - PIF with Application 10/24/00. > MWL, please review packet to make certain it is complete!!! > MWL, please process per SOP and mail ASAP! 11/7 MWL 11/7 11/22/00: (actually Sunday, 11/26/00) > BJS completed Statement & First Payment INV #2741, $7,011.04 Due: 12/22/00. > Total currently due on account = $8,011.04 > Mailed both to Client. > MWL, please process per SOP. __X__ MWL __X__ 12/5/00: > BJS called Ken Forsyth to check on Contract & Deposit where-abouts. > Spoke with Susie as Ken was unavailable. She thought he had already signed the contract, but then she was uncertain as to whether or not he had the Contract Norebook!?! > She will check with Ken and get back to either MWL or BJS. . . 12/11/00: > Received signed Contract and Deposit check #28460, $1000. INV #2713 - PIF. > As group is now UNDER CONTRACT, please review and conform as needed. Thanks! ____ MWL _____ 12/19/00: > BJS received email from Susie, in his box, addressed to MWL . . . > As MWL was in Chicago, BJS responded, incorrectly first, that we received signed contract, deposit & first payment just today (this was actually Xavier). BJS then sent second email explaining his mistake and that yes, their first payment was due on 12/22. INV #2741, $7,011.04. > Emails and responses were printed and in file . . . ____ MWL FYI 1/22/01: > Rec'd check #28610, $7,011.04. INV #2741 - PIF. 1/25/01 > Ken called and spoke with MWL. > He had a question about having an extra boy and an extra girl in the rooms for 5 people. > MWL to check with BJS and call Ken in the AM. 1/26/01 > Per BJS, all Ken has to do is add to 2 of the rooms one more person as there is a pull-out in each room. > MWL called Ken and delivered the message--no problem. He will have the stuff to us today. 1/26/01: > Rec'd FPGF, Room List, HIF & Charter Co Info Form (we need to make reservation and bill for a room for the driver). > Total Pax Guaranteed = 61 (53 + 8) > Rms / Pax 3 Sx / 18 7 Qt / 35 0 Qd / 00 0 Tp / 00 4 Db / 08 0 Sg / 00 TOTALS = 14 ROOMS & 61 PAX. > As these numbers are now Guaranteed, please review, confirm, order, etc. as needed. Thanks! > BJS called school to confirm receipt of fax. 1/29 MWL 1/30 2/7/01: > BJS faxed and mailed Final INV #2852, $8,208.54 due 2/12/01. 2/13/01: > Ken called - a student has been expelled from school and will be unable to attend the trip! > REVISED Total Pax = 60 (52 + 8) > Rms / Pax (REVISED) 2 Sx / 12 8 Qt / 40 0 Qd / 00 0 Tp / 00 4 Db / 08 0 Sg / 00 REVISED TOTALS = 14 ROOMS & 60 PAX. > BJS revised Bible & IOG accordingly. > BJS Revised INV #2852, faxed and mailed to client. Total due: $8,027.24 (2/12/01). ____ MWL ____ 2/14/01: > Rec'd PCCF via fax, confirming the changes which were made via phone on 2/13/01. 3/12/01: > Kenneth called - he has a few changes. > PCCF will be faxed. Total pax = 58 (50 + 8) > BJS marked Room List accordingly. > Rms / Pax (REVISED) 0 Sx / 00 10 Qt / 50 0 Qd / 00 0 Tp / 00 4 Db / 08 0 Sg / 00 REVISED TOTALS = 14 ROOMS & 58 PAX. (50 + 8). There is also one room req'd for the Driver and this is not included in these figures, however, they are on the Room List form itself. > BJS updated Bible & IOG accordingly. > BJS will revise Invoice #2852 on 3/13/01; however, MWL - Please advise as top anything we have already guaranteed / order, etc. that we cannot recover - he will be charged accordingly. Thanks! ____ MWL ____ 3/13/01: > BJS completed FI Packet and FedExed, SON to Client, along with Revised INV #2852 - due on 2/12/01. > BJS also faxed copy of INV. > Total due on account = $7,715.64. 3/23/01: > Rec'd check #29200, INV #2852 - PIF. > Account is PIF.
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