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Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
10/9/00: > DSC spoke with Sharilyn . . . Typical Orlando trip with MMDays. > May add a competition, but DSC will explain how she will lose a day in Disney by doing this. > BJS prepared IOG & Bible. > FM, please check availability and secure charter quotes from Schrock & Atlantic Coast Charters for 2-47s. Thanks! 10/10 FM __X__ 10/16/00: > BJS completed PTP & Bible. > MWL, please process per SOP. DSC to p-up tomorrow AM en route to MD & WV. 10/16/00 MWL 10/16/00 10/17/00: > DSC met with Client. She was very pleased with what she saw! She will need to share it with her parents and should have final decision by end of October. > Per DSC conv with Client . . . She may want to add a Medieval Times Dinner. We will know for sure on 11/1. > Client does want coaches secured from Atlantic Coast Charters. > FM, please call Linda and secure a contract for 2-47s. Thanks! __X__ FM __X__ 11/27/00 > Per DSC...Spoke with Sharlyn need to change to Wednesday, 5/16/01 through 5/20/01. > Exact same trip just different weekend. > Wants to add Medieval Times for sure on Saturday PM (knows this will cut into park time) and will leave to travel home thourhg the night after that. > Bus Choice is Atlantic Coast--need to see about availability for the changed weekend dates. 11/29/00 BJS 11/29/00 11/29/00: > DATES HAVE CHANGED! > BJS updated IOG & Bible. > Deleted one Disney Meal Coupon (Dinner). > Added Medieval Times Dinner Attraction. > BJS updated system accordingly. > BJS LM at Homewood Suites for Cathy Moffa Martin. Her assistant said it looked as if the suites were available over the new dates. She will have Cathy call to confirm. > FM, we already had coaches under Contract with Atlantic Coast, but now that the dates have changed, you will need to see if the coaches are available . . . If, get a new contract. > MWL, please check on availabilty if Medieval Times. I have already added it to this group's attachments. > Revised PTP to be to Client by first of next week +/- 12/4 or 5. __X__ FM __X__ __X__ MWL __X__ 12/4/00: > DSC has PTP Rev.1 mtg on Wed., 12/6 at 12pm. > DSC to p-up Revision on Tuesday, 12/5/00. > BJS completed Revision. > MWL, please process per SOP. She will probably need new MMDays stuff since the dates have changed . . . __X__ MWL __X__ 12/6/00: > BJS spoke with DSC following mtg with Client . . . > They are ready for Contract! > FM & MWL, as this ois going to Contract, please review all inclusions / attachments and confirm as needed. > Contract to mail NLT 12/15/00. 12/7 FM __X__ 12/8 MWL 12/12 12/13/00: > BJS completed Contract Packet & Deposit INV #2773, $4,500 - due with Contract & MMDays materials on 1/5/01. > MWL / FM, please process per SOP and mailed USPS 2-day on Thursday, 12/14/00. 12/13 MWL 12/14 1/18/01: > BJS mailed ST & INV #2826, $11,194 - due: 2/15/01. Total currently due on account = $15,694. 1/30/01: > BJS LVM at Sharilyn's home. We need to know the status of this trip. We want to make it happen and will work with you everyway possible to see that it does. Please call ASAP so we will know how to proceed. 2/1/01: > BJS spoke with Sharilyn . . . > She has deposits from 48 pax. Concerned that her bus cost would not permit the trip - I expalined that we could possibly do a 55 (if avail) or do one 47 and let someone drive. Silly to cancel a trip because of 1 person. > Another payment is due tomorrow - she will call tomorrow afternoon and let us know which way they will proceed. > BJS also called hotel as we did not yet receive Contract for the correct dates (5/17-19). Cathy Moffa Martin is no longer with the hotel. Anna Vega said she would get the contract to us this afternoon or tomorrow AM. (I put these notes here since the hotel Clog is screwed up on this particular client). 2/12/01: > DSC rec'd email from Sharilyn . . . > It looks as if this is going to happen!!! > Boosters are to put check in mail on Wednesday, blah, blah, blah. See copy of email in file if interested. 2/12/01: > Sharilyn called and put BJS on the phone with Mike Stouss, Drama Director. > Sharilyn has opened the trip up to the Drama Teacher & his students in order to try an fill the coaches. (Not a bad idea) > Mike was wondering if Disney had a program for his students, similar to the MMDays for the musicians - BJS said yes, it would be the YES program's Magic Behind The Show expanded study course. > BJS made Mike aware that this 3-1/2 hour program is $12 more per person than the MMDays and has a minimum of 10 student participants. > It sounds as if he is going to make this thing happen. I encouraged it, since it is nice to have a client who really wants to make a go of her trip and may actually be addingto her numbers. What a pleasant change!!! > He is aware that there may be an application he will need to complete. MWL, please familiarize yourself with this program / requirements, etc. When he calls back, he may ask for you . . . Thanks! ____ MWL ____ 2/14/01: > DSC spoke with Sharilyn - the Drama package will actually be $23 more per person. > The drama teacher doesn't like the fact that they have to pay any more than the band students, so they probably will not go. Sharilyn is fine with that, for she says she has enough to go without them! 2/23/01: > FM, Sharilyn emailed DSC on 2/20, she would like to see if Atlantic Coast would be able to switch their 2-47s to 1-55. > BJS responded (copies in file) that FM would check on availability and rate and we would get back to her ASAP. > FM, please check on this. It is highly unlikely that this will be do-able, but one never knows. . . Please advise BJS as soon as you have an answer. Thanks! __X__ FM __X__ 2/23/01: > BJS checked with Linda and Pepper - neither have a 55 we could switch to. > BJS emailed client as DSC was unavail. 2/28/01: > Parent (Lydia) called. > Wanted to see, as they have a condo in Orlando, if they (4 pax) could purchase the package sans hotel and meals en route. I told her she could and the rate would be $240pp or $305pp if they are over the Disney allotment. I instructed her to have Sharilyn place them on the Room List & include in all counts, but mark the comments section of the Room List - no hotel. > She assured me that trip is a go and that she knows that because she is on the ways & means committee. > BJS called DSC to inform her of these notes. 2/28/01: > DSC rec'd email from client (copy in file) that a $11,000 check has been mailed! (I hope the Contract comes with it!) 3/9/01: > DSC emailed client as we have not rec'd anything! 3/13/01: > Rec'd check via certified mail - BJS informed Client. > Check #3752, $11,947.50 - INV #2773 - PIF ($4,500) & partial payment on INV #2826 ($7,447.50). Bal due on that INV = $3,746.50. > Only need one coach, no Drama. - BJS called Linda at Atlantic Coach. > Will only get 2 comps due to lower than projected numbers. > The adults who were interested in the "special packages" will not be counted in any part of this trip - they are completely on their own. > Sharilyn is aware of 2 comps and the possible Disney surcharge. 3/15/01: > Rec'd signed copy of Contract! (can you believe it!) 3/16/01: > Rec'd FPGF, Room List & HIF. > Total Pax = 50 (39 + 11) [Included in this 39 student number is a "special" student who will be going to FL & staying with his parents, but will be included in all counts, except the hotel & meals en route. Rate = $240] > Rms / Pax 4 Sx / 24 1 Qt / 05 1 Q / 04 2 T / 06 4 D / 08 2 S / 02 TOTALS = 14 ROOMS & 49 PAX + 1 "special" = 50 (39 + 11) > BJS updated BIBLE & IOG. > MWL, please order, guarantee, confirm, etc. as needed. Thanks! ____ MWL ____ 3/17/01: > BJS faxed & mailed ST & INV #2907, $4,228 - due: 3/30/01. Total due on account = $7,974.50. 3/27/01: > BJS revised IOG with earlier MedXs. > Due to this change, there is no need for lunch on Sunday. > BJS will not change price, but will issue $5 Meal Credit refund / credit when preparing FI. > MWL, please advise Client of changes once MedXs change is confirmed. Thanks! > BJS revised IOG & deleted $5 Meal Credit for Sunday's Lunch - did not make change to MedXs attachment. ____ MWL ____ 4/9/01: > Rec'd check #3766, $7,208.80. INV #2826 - PIF. Balance due on INV #2907 / account = $765.70. 4/27/01: > Fran Nethers called (Booster Treasurer). Spoke with MWL - wondering what the balance due was, also questioning the parents who were going on their own - what do they owe? 4/27/01: > BJS returned call at her work (304-728-1947), but she was gone for the day. As to balance due = $765.70. As to what the parents owe = Nothing, because, they are not included with any of our packages/counts. They are entirely on their own. They will need to get their own everything. 4/27/01: > BJS told DSC to call Sharilyn re: her request for One Security Guard at the hotel from 12midnight to 6:00 am. We can do it, it will be $30/hr. DSC to see if she wants to pay this before we make the arrangements. . . 4/27/01: > Per DSC conv with Client - they want the guard and are willing to pay the $30/hour. > MWL, please secure security. 12 midnight - 6am, 1 guard, both nights! Thanks! ____ MWL ____ 4/30/01: > BJS spoke with Fran, gave her balance due and explained that the extra adults were completely on their own - we were making NO arrangements for them. She is fine with that. 4/30/01: > BJS faxed & mailed INV #2926, $360 (for hotel security). Due: 5/14/01. 5/1/01: > BJS faxed copy of FI to Sharilyn's attention. Mentioned that DSC will be callng later this week to schedule packet delivery. > BJS also faxed FI to Linda Kelley at Atlantic Coast Charters. 5/7/01: > Rec'd check #3770, $765.70, INV #2907 - PIF. 5/10/01: > Rec'd check #3955, $360 - INV #2926 - PIF. > Account is PIF.
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