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General Trip Information
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Sun Dec 09, 2018
Trip Name
Thomas Pyle Middle School Theater-New York, NY-11-09-2018
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Thomas Pyle Middle School Theater
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Trip Notes
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Bethesda, MD to New York, NY = 230 miles = 4 hrs. non-stop 6/21/18: > BT spoke with Kathy - she wants to do basically a carbon copy of her Fall 2016 NY trip. > 50 + 5 = 55 > 1 night - NJ hotel. > Depart 11am, lunch en route on own. > Two shows - 1 musical, 1 play. BSSFs (one for each) in in Dropbox. Of course, she has notes to go along with that she emailed to me and HMS: 1. Plays Form (I want to see 1 play) My selection of plays from the top choice to less known. I'm a bit confused because Harry Potter is listed as tickets being over $500 so maybe that isn't even a choice, unless schools get a special offer. I listed "Puffs" with a question mark about the matinee version. The website said the evening was more for 13 and up. I just want to be sure the matinee isn't a kiddie show that my students would find juvenile. They can see that kind of stuff locally, I'm certain they don't want to go to Broadway to see something like that. I could only locate 3 plays that are planning to be playing at our time and seem appropriate for middle school. If you know of any more (even off-broadway), let me know. It is important to me to see a play since they can see musicals if they are in the choral program at Pyle. 2. The musical form Once on This Island and Mean Girls both have people I know in them so we could get them for a talk-back. They are also appropriate and were in the Tony's program. My Fair Lady and Carousel are sort of "okay" in my book. They are re-dos but they are appropriate. Frozen is not top on my list because I know many kids have already seen it. Anastasia doesn't seem to be as popular but I know it is appropriate and I personally loved the music and story from the original. > This time she asked about some place to tour like a backstage area or costume shop. Last time, they did that Cherry Orchard workshop. If she knows people in these two musicals that she talks about above and they do a talk back with her, not sure how she would have time for this. > MoCo charter list. Last time used Dillon's. > Budget is similar to last time $400 to $500 incl. trans. It was a CCIS trip. > BT created folder, started IOG, and added to WB with mid-July TO date as she will need to get it submitted for fall travel! 7/10/18: > Kathy sent the following email to HMS and copied BT re: BSSF edit: "I got an email about a new musical that is supporting Educational Theatre Association. I don't know if they will be offering discounts to schools or for those of us that have Jr. Thespian programs, but I figured it was worth asking. The musical is The Prom. It has previews in the end of October so it might be a cost effect show. I'd like to move it to choice 3 on my list of musicals. I have a copy of the list below so you can see my new choice order will be:" 1. Once on This Island 2. Mean Girls 3. The Prom 4. My Fair Lady 5. Frozen 6. Anastasia 7/23/18: > Response to my email earlier in the week letting her know that TO is in the works and will hopefully be done by the end of the week: > She wants to do Making a Scene for the B'way Classroom workshop. If that's not possible, Acting Audition would be her next choice. > She can also split the group and do two different workshops. Apparently they seemed "a bit taken aback" by the size of her group last time. Whatever. > She also reminded that she does want one security guard like last time. That wasn't in the earlier note. 7/26/18: > KH completed IOG and then BJS reviewed and updated as needed. > BJS and KH made attachments and then BJS ran rates. > Comps = 1:25 PAID > T1 = 50 - 55 > T2 = 44 - 49 (+$20) > T3 = 39 - 43 (+$20) > CH, please send CQRs - see notes and who they used on last trip. > Ready for TO. Please advise when completed. BJS to review and send to BT on Friday d=so he can get off to client before ship departs Baltimore. Thanks! __X__ CH _7/247/18_ __X__ BT FYI 7/27/18: > CH completed TO. > BJS reviewed and updated as needed and then saved as PDF. > BT, ready to be shared with Client. > CH is sending out CQRs today so charter quotes will be in hand by the time we return from Bermuda. ____ CH ____ __X__ BT __7/27/18__ 7/28/18: > Kathy sent updated MoCo charter list to BT and I passed on to CH as Keller is no longer on their list. > Kathy "didn't recognize" the charter companies we got quotes from. (we really need eye roll emojis on TPMS, get RJ on that). Of course, both Atlantic Coast and Gunther are still on the MoCo list. > She may ask us to send one to Dillon's who she used last time. > I hope we are charging her a hefty PITA fee!! 8/10/18: > BT spoke with Kathy to help her with rate worksheet. > Gunther is charter choice unless Dillon's comes back cheaper. > I believe CH submitted a CQR to them on 8/8 as it was added to the system. Please check her email at some point to see if there was a response. > Ready for K pending broadway play selection. Per KH, still haven't heard re: Puffs. > In addition, Kathy wants to make sure there is some kind of tech workshop option. Last year it was associated with her play Cherry Orchard. She's fine with moving hotel check in to the late evening if something fits into that space. If not, perhaps splitting her group at Bway Classroom so they can pick from a technical workshop?
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