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General Trip Information
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Thu Aug 30, 2018
Trip Name
Fitch High School Choir-Virginia Beach, VA-04-25-2019
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Fitch High School Choir
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Toronto, ON, CANADA,
Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
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Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
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Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Austintown Fitch HS - Virginia Beach = 510 miles / 8.5 hrs non-stop HS to Williamsburg = 457 miles / 8 hrs non-stop Williamsburg to Sheraton Oceanfront = 60 miles / 1.5 hrs non-stop (always traffic at tunnels, etc.) 5/14/18 > SN has been in contact with Bill via EM about their upcoming Virginia Beach trip for April 2019. > April 25-28 > Norfolk VA Hospital visit/performance > Masterclass/clinic at William & Mary > Beach front hotel > Beach time! > Spirit of Norfolk Cruise > Once again, NO amusement parks. > Budget between $700-800 > They would prefer a Ghost Tour of Williamsburg, instead of a day tour. > Include the Adventure Park, but during the day instead of night. > Perform and visit the National Marine Corps Museum > Maybe skip Captain George's Seafood Buffet this time due to a ton of allergies with next year's group. > Start with Barons for charter company availability. 5/28/18 > Bill says via text, he would like a TO by 6/29 6/14/18 > EM from Bill says his VA performance is scheduled for Friday, April 26th. 7/3/18: > BJS sent Slack to SN - What time is the performance at the VA on the 26th? > Bill says via EM that they want to spend 2-3 hours at the VA. Last time they began at 11am, but could start earlier. He will email the VA and get back to SN ASAP. > BJS replied that he will include times from 10am-1pm in the meantime, on the IOG 7/6/18: > Hotel, Sheraton Oceanfront, has been selected and attached. > BJS, HMS and SN discussed IOG and then completed. > CH, please send IOG to Barons so we can get a firm quote and also ask for K. > HMS, please review IOG and make attachments / arrangements / updates as needed. > Return file to BJS MAILBOX when complete as SN is meeting with Director sometime late next week to present TO. __x__ CH _7/9/18__ __X__ HMS _7/11/18_ __X__ SN _FYI_ 7/11/18: > BJS reviewed and updated attachments as needed and then ran rates. > CH, ready for TO. Also needs charter quote from Barons added to the system. SN needs TO for meeting with Director tomorrow morning. Please TEXT BJS when complete so he can review and then send along to SN. Thanks!!! > Comps = 1:25 PAID T1 = 48 - 52 T2 = 43 - 47 (+$20) T3 = 38 - 42 (+$20). __X__ CH __X__ ____ SN _FrYI_ 7/12/18: > CH completed TO. > BJS reviewed and updated as needed. > BJS realized that he did not include $ for the Ice-Cream Social, so he increased rates by $10pp across the board and updated system and TO accordingly. > BJS sent note to SN that TO is ready for her meeting this morning at 10AM. ____ SN _FYI_ Per SN - following TO Presentation meeting with Bill - > ice cream social on Friday instead of Saturday > prefer Matt from Barons or Marshall to drive > go to K > new treasurer and treasurer assistant (just an FYI) 8/21/18: > BJS reviewed and sent note to BMG re: status of Hotel K. > BJS changed Ice Social to Friday at 10:30 - 11:15PM. > BJS made note in Baron's attachment that they would like Matt or Marshall to drive. > As group has requested and this is going to K, please review and proceed as needed. Once complete and ready for K, please put in BJS MAILBOX so he will know to complete the Contract for the client. Thanks! ____ KH ____ ____ HMS ____ 8/28/18 > No Master Class wanted now, since they want to spend as much time as possible at the VA. > HMS also indicated that the tavern meal was possibly not going to be available. SN shared this info with Bill, who did not seem particularly worried and was open to whatever ultimately was going to be available.
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