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Fri May 25, 2018
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South Park High School Band and Choir-Sandusky, OH-05-25-2018
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South Park High School Band and Choir
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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
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Dbl
Trip
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Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
South Park HS to Sandusky = 194 miles / 3.5 hours non-stop DISCOVER STUDENT TRAVEL 10/5/17 > SN and Kendra have discussed via EM a Sandusky, OH Music in the Parks trip for the marching band May 25th - 26th, 2018. > 60 students + 6 adults - SN already mentioned the expense of a second bus with those types of numbers. Perhaps Kendra can limit it to 50 + 5 OR have some of the adults drive. > They wish to depart earlier in the school day on Friday, perform on Friday evening and spend the rest of the evening at the Great Wolf Lodge. > Saturday, spend the day at Cedar Point and depart for home later in the evening. > Small budget, $200-300 total, definite DST trip. > TO needed by end of October 10/20/17 > Kendra is asking to have the TO soon. Will we be able to have something for her by the end of the month? 10/31/17 > Kendra is asking via EM for her TO as she has a booster meeting tomorrow evening. * We told her on the 20th that she could have something by the end of the month. 11/2/17 > Everything looks good, but this is NOT marching band, but rather concert band and choir. It is actually correct on her ensemble form. SN messaged Hollie via Slack to make the change for MITP. > Kendra says they can leave earlier in the day on Friday, if that will make a difference in getting performances in on Friday. 11/6/17 > Kendra says she can leave as early as 7 or 8am or earlier if that helps at all. 11/14/17 > Kendra is asking if there is an updated TO with the correct performance group listed as well as times, esp since they can leave earlier in the day? > Myers is their charter choice. 11/27/17: > BJS updated IOG and changed name of group to Band & Choir. > BJS updated attachments as needed. > BJS completed Band & Choir TO and sent to SN - > South Park HS Band & Choir TO is in DB as a docx and a PDF. > Please try to get the Go to K! Charter choice has already been made. > Only real change - Earlier departure time so they can get into the water park at 1PM and then Friday evening band & choir performances instead of the parade band on Saturday AM. > Comps are 1:25 Paid. > Tier 1 = 60 - 66 > Tier 2= 53 - 59 (+$20) > Tier 3 = 46 - 52 (+$20). 11/28/17 > EM received from Kendra says she is happy with the changes and is going to try to get this on next week's board meeting agenda for final approval. If it can't be on the agenda for whatever reason, then it will be approved in January. She cannot sign an agreement until she gets that approval. 12/8/17: > Per SN, trip has full approval and they are ready for K based on Band & Choir TO. > BJS set Due Dates. > BJS completed TO K Version. > JAF, ready for 1st & 2nd Payment INVs. > CH, ready for K as soon as JAF completes Invoices. Please try to send E-Agreement before your days off next week since K is due back 12/19/17. Thanks!!!! __x__ JAF _12/8/17___ ____ CH ____ 12/8/17: > JAF created 1st Payment INV. # 6340, due 1/19/18, $ 5,400.00 > 2nd Payment INV. # 6341, due 2/23/18, $ 8,747.00 > CH, ready for E-Agreement. Please try to send before your days off next week since K is due back 12/19/17. Thanks!!!! ___CH___ 12/19/17 > KMH printed fully executed contract and TO > KMH processed GLH per SOP > As this group is now UNDER CONTRACT, please review all and proceed as needed. _____ CH _____ _____ HMS _____ 01/15/18 > KMH received TPL 01/23/18 > KMH received check #1720 for $5,400.00 02/27/18 > KMH received check #1726 for $7,073.00 3/26/18 > SN reviewed all forms rec’d on 3/23/18 (RL, FPGF, HIF & FAF). > Total Pax = 61 PAX (55 + 6). > RMS / PAX 11 Q / 44 04 T / 12 02 D / 04 01 S / 01 TOTALS = 18 ROOMS and 61 PAX (55 + 6). > The group will be traveling on 1 bus > They are renting a van on their own to accommodate the additional students beyond the capacity of one bus. The charter passenger form only reflects those riding the bus. 4/3/18 > CH reviewed all forms processed by SN (RL, FPGF, HIF & FAF). > Total Pax = 61 PAX (55 + 6). > RMS / PAX 11 Q / 44 04 T / 12 02 D / 04 01 S / 01 TOTALS = 18 ROOMS and 61 PAX (55 + 6). > CH updated Bible numbers, IOG, and Status Schedule and printed. > CH sent RL to Hotel > As these numbers are now FINAL and GUARANTEED, please review and proceed as needed. > KMH, Please send 61 DST luggage tags > JAF, Ready for Final Invoice > 1 Adult Single, 2 Adult Doubles, and 3 Adult Triples > Group is traveling on 1 bus > Comps 1:25 - 2 at the double rate > Pricing is as listed below in red __x___ JAF __4/3/18___ _____ KMH _____ ____ HMS ____ 4/3/18: > JAF created Final INV # 6418, due 4/17/18, $5,075.00. Mailed & Emailed. C to KH. 04/09/18 > KMH received check #1747 for $5,075.00. 5/15/19 > KMH sent FI box Via UPS 3 day select 5/16/18: > BJS emailed FI BOOKLET to Kendra et al . . .
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