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Tue Dec 19, 2017
Trip Name
Henry Lackey High School Music Dept.-Williamsburg, VA-04-06-2018
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Henry Lackey High School Music Dept.
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Toronto, ON, CANADA,
Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
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Tuscaloosa, AL
Tuxedo, MD
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Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
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West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
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Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
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Worthington, OH
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X, PA
York, PA
York Springs, PA
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Zainesville, OH
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Trip Notes
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( E-Mail Corporate )
Indian Head, MD to Williamsburg, VA = 142 miles = 2.5 hrs. non stop DISCOVER STUDENT TRAVEL Trip 8/28/17: > After much back and forth with Alan, he has landed on dates that he has submitted to admin. and are approved for their Williamsburg trip. > This is essentially a reboot of the exact trip we planned for them last year. > New choir director is going to go with - working on getting updated info. > Ensemble forms have been sent. > BT created Dropbox folder, started IOG, and added to Whiteboard. > He asked for updated info to submit TOMORROW! I told him not possible, but trip would be very similar to last year. > Essentially - depart school at 2:30. Participate in MITP on Friday evening with Subway delivery. Overnight in hotel, breakfast, check out, Busch Gardens, Lunch and dinner in park via Meal Vouchers, depart after awards. > IMO, this is a DST trip as we had them in Best Western PLUS last year. Based on past experience, it could be a JPP. 9/22/17: > Alan emailed asking about trip info. I see it was sent to BMG. > IOG says review on WB. > Please advise on when to schedule an appt. 9/22/17: > GTM for TO presentation scheduled for 9/28 at 2:30pm. 9/25/17: > BJS reviewed and updated IOG as needed. > BJS made MITP reservation. > BJS completed attachments and then ran rates. > CH, please send CQRs to the DC area usuals. > Ready for TO - Old Version. BT has meeting on 9/28/17 at 2:30 PM. > THIS IS A DST TRIP!!! > Comps = 1:25 PAID > Tier 1 = 50 - 55 > Tier 2 = 45 - 49 (+ $20) > Tier 3 = 40 - 44 (+ $20) __x__ CH _9/26/17___ 9/25/17: > BT got instrumental forms from Alan and added to Dropbox. > CD had left, so he forwarded to her - should have them by tomorrow morning. > Added her contact info to PLD and TPMS. 9/26/17: > CH completed TO and BJS reviewed. > BJS sent EM to BT so he knows it is ready for his meeting on 9/28/17, reminding him to check with CH prior to the meeting ot see if any of the charter quotes have been received. 9/28/17: > BT just had GTM with Alan. > You're not going to fucking believe this - admin told him yesterday that prom just got moved to April 28. Can't take the trip that weekend. > So now they want to move to April 6-7. I checked MITP website with him on the computer - no wait list for that weekend. There was for the other possibilities he mentioned. > I shared the Keller bus quote with him - he thought that was really reasonable. He's looking into school buses, but would need two and thinks charter will work. > I told him not only to confirm with admin. that April 6-7 would work, but would they approve the trip based on this proposal assuming everything is similar/available. I told him we would not proceed until he confirmed. 10/4/17: > Alan confirmed with BT that April 6-7 is confirmed with admin. > Please check with hotel, festival, and bus for revised dates. 10/11/17: > BT was just looking at this trip, and updated dates in Book my Group are incorrect. > Notes from 9/28 and 10/4 have the group departing on Friday, April 6 and returning on Saturday, April 7. > BMG says April 7-8! 10/23/17: > BJS updated dates in system to 4/6/18 and 4/7/18. > BJS updated MITP reservation to the new dates as well. 11/10/17: > Gunther is charter choice. 11/21/17: > BT got a call from Alan today. > In limbo waiting for board approval. He expect mid-December. > Principal approves, if board approves, trip is good to go. > So...I would say ready for K. But he can't sign until board approves trip. > At least he called. 12/14/17: > BT got the following email from Alan: Brett, I'm afraid we have to back out of the trip. I can't say definitively when the trip will even be approved. Any deposit money would come from students who would sign up for the trip. If the trip were approved tomorrow, we'd still have to have time to get them commit and then bring Their money in. I appreciate all your help but I can't pursue this any further. Sincerely, Alan > My initial thought was cancel all - but upon another reading, perhaps my previous email about payments being due to vendors made him think he would need to have money to us before break. Really, we just want the damn K - $ would be nice as well, but could potentially wait if the board approved and K was signed before break. > Worth it or not? He would probably have 10 kids commit and have to cancel anyway. Ok, I think I talked myself out of it. > Mark as cancelled and be done with these fools! 12/19/17 > CH marked trip as CANCELED. Hotel and Bus canceled > CH canceled MITP application. > CH moved from white board to canceled trips, updated status schedule, and moved dropbox files to rejected file.
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