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General Trip Information
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Wed May 30, 2018
Trip Name
Hickory High School Choir (VA)-New York, NY-04-19-2018
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Hickory High School Choir (VA)
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Toronto, ON, CANADA,
Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
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Washington, MD
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Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
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X, PA
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OR
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Final Room List
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Hotel Info Form
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Contract Status
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Chesapeake, VA to NYC = 437 miles = 7.5 hrs. non-stop 8/2/17: > BT talked to Dave about trip. > going with NYC. > Date - April 19 - 21. He wants to leave as early as possible on Thursday morning. He does not have a set time, but I made it clear we had to take driver hours into account. He can get back as late as possible on Sat. night. > 2 broadway shows. > Nothing related to water - no boat rides, etc. Wishes he could, but wouldn't get approved. New thing with their school system. > MET or MOMA tours, Top of the Rock, "open to whatever". 9/11 museum - typical touristy things. Shopping in Times Square. He did Canal St. last time, but it doesn't ring a bell...so not memorable? Central Park could be good. He's very open here. BT things Rock Center with Top of Rock, Radio City, NBC tours, shopping/food would be great. > Some kind of performance - St. Paul's last time was good. > about 85 pax total - 75 + 10 about. > Transportation - likes to get the price of the double decker from Venture as well as 2 - 55s from other places as well. > No approved charter list. > Hotel - NJ is good. Hilton last time was fine. > NO WAY - on boat stuff. > Open to a visit next week in Norfolk on Aug. 10-11 when I'm down there if things can be ready. > BT will send ensemble forms and BSSF. 8/4/17: > Dave already send ensemble forms AND BSSF for his trip! > BT put them all in the Hickory Dropbox folder. > Dave is available on Aug. 10 or 11 for in person visit when I am in the area to see Ocean Lakes! 9/11/17: > Dave emailed BT checking on status of TO. > Date on White Board is 9/18 - but we have had is stuff for a while. > BT saw in system that hotel is booked. > If his TO is ready by 9/18 - 9/19 I could deliver in person when I go down to Norfolk to deliver Nansemond band. 9/15/17: > BT scheduled in person TO presentation for Tuesday 9/19 at 8:15am since I will be in Norfolk for Nansemond. 9/18/17: > BJS reviewed and updated IOG as needed. > BJS made attachments and then ran rates. Did not pass around since BT has meeting tomorrow AM and he is leaving for Tidewater this afternoon. > CH, ready for CQRs. Get rates for 2-55s from Venture, Newton & Fun Tours. Be sure to also ask Venture for a quote on their 81-passenger; although, I am not sure if they will take it into NYC so that may be a mute point. > CH, ready for TO - Old Version. Needs to be completed this afternoon. > HMS, at this point, might as well wait to see how BT's meeting goes before making any calls. ____ CH ____ ____ HMS ____ 9/19/17: > BT had in person TO with Dave at Hickory. > All looks good. I got to explain GTV upgrades (something he usually removes - but I sold him on it) as well as Travel Protection. > He will submit for approval. > He submitted his Broadway show form back in early August - in Dropbox. > He just needs charter quotes - once he makes his choice, ready for K. 10/11/17: > BT shared James River charter quote with Dave. > That is charter choice unless we get another quote comes in cheaper. > Ready for K. 10/16/17: > BT registered group for Travel Protections, sent link and forms. 10/23/17: > BJS set due dates. > TO & IOG K Version are in DB. > Comps = 1:25 Paid. > Tiered pricing is in TO. > BSSF has already been received. > JAF, ready for 1st & 2nd Payment Invoices. > CH, ready for E-Agreement as soon as JAF completes invoices. Please send E-Agreement NLT 10/25/17. Thanks! __x__ JAF 10/23/17____ ____ CH ____ ____ HMS ____ 10/23/17: > JAF created 1st Payment INV, due 11/30/17, $ 17,570.00 > 2nd Payment INV, due 1/18/18, $24,771.00 > CH, ready for E-Agreement. Please send E-Agreement NLT 10/25/17. ___CH___ 10/25/14 > MES printed fully executed contract and TO > MES processed GLH per SOP > As this group is now UNDER CONTRACT, please review all and proceed as needed. _____ CH _____ _____ HMS _____ 11/2/17: > BT got an email from Dave, his numbers are up. He thinks he could fill the bus. > Right now he has 82 + 21 = 103 > He thinks he could have 88 + 22 = 110 max. > He has a soft deadline next week so should, but wants to make sure we have enough hotel space. 11/27/17 > KMH payment received check #1287 in the amount of $17,570. 1/11/18: > Per Dave Cowell, their school system STILL has not received the paperwork from James River Charter to get on their approved list! > Per CH, we have asked them multiple times to get this done and it has not happened. > I think we should send this out again to companies on their approved list to see if anyone has become available and press James River AGAIN to get this done. 01/22/18 > KMH received check #1296 for $24,771.00 2/1/18: > BT reviewed all forms rec’d on 2/1/18 (RL, FPGF, HIF, & FAF). > Total Pax = 108 PAX (88 + 20). > RMS / PAX 14 Qt / 70 06 Q / 24 04 T / 12 01 D / 02 00 S / 00 TOTALS = 25 ROOMS and 108 PAX (88 + 20). > The group will be traveling on 2 buses. _____ HMS ____ _____ CH ____ _____ BJS ____ 2/15/18 > CH reviewed and verified all forms processed by BT (RL, FPGF, HIF, & FAF) > Total Pax = 108 PAX (88 + 20). > RMS / PAX 14 Qt / 70 06 Q / 24 04 T / 12 01 D / 02 00 S / 00 TOTALS = 25 ROOMS and 108 PAX (88 + 20) > CH updated Bible numbers, IOG, and Status Schedule and printed. > CH will send RL to hotel on 3/2 as the PCCF is due on 3/1 > As these numbers are now FINAL and GUARANTEED, please review and proceed as needed. > KMH, Please set up the group's GTV > KMH, Please notify the ARC to send 108 bags and 216 tags. > JAF, Ready for Final Invoice > The group will be traveling on 2 busses > Comps 1:25, 4 at the double rate > Pricing is as listed below in red __x___ JAF __2/15/18___ _____ KMH _____ ____ HMS ____ 2/15/18: > JAF created final INV # 6375, due 3/2/18, $ 32,757.00. Mailed & E mailed. c to KH. 03/13/18 > KMh recieved check #1303 for $32,757.00 04/05/18 > KMH sent cashiers check via FedEX 4/8/18: > BJS emailed Final Itinerary BOOKLET to Dave et al . . . > KH to mail FI Box on Monday via FedEX Ground to Dave's attn: at the HS. 4/9/18 >KMH mailed FI Box via FedEx Ground 5/30/18: > BT finally had debrief with Dave - he apologized for not responding sooner...all good. > trip was great! Kids loved it, still talking about it. > if he had to pick out anything that went wrong. Got there VERY late the first day, didn't think their stops were too long. So they missed some time in Times Square. > So they decided to drop Highline park on last day and went to Times Square. Drivers were fine with it. > Student Watchers was "not the easiest to work with". Guards did show up. 1st night rudely told Dave "you need to set up chairs for us". They should ask the hotel staff for that, right? > 2nd night, group was about 25 minutes late getting back to hotel. Everyone just crashed. Guards knocked on Dave's door - new guards, nothing was communicated to new guards from previosuly. Dave had to go over it all again with them. Just kind of inconvenient. Didn't think he would have to do that. > All food venues were great, kids loved everything about the trip. > Next year - no thoughts yet. Will think about it over the next couple of weeks.
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