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Bible (Basic Trip Report)
General Trip Information
Updated
Tue May 23, 2017
Trip Name
Camp Hill High School Band and Choir-Orlando, FL-04-24-2018
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Camp Hill High School Band
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Trip Notes
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Camp Hill, PA to Orlando, FL = FLYING HS to BWI = 95 miles / 2 hrs non-stop HS to PHL = 117 miles / 2 hrs non-stop 2/28/17: > BT spoke with Eric last week- very nice guy, very high on us. Liked what BJS sent. > Orlando every 4 years, his first time planning it. > Has a bid from World Class Vacations who has done it in the past. Charters SW flight, convenient but expensive. > Eric sent the bid and BT forwarded to BJS! > 80 + 10 = 90 pax > 4 days in Disney, on property. MB, parade and workshop - Choir PAOS. Liked what BJS sent from other group. > Wants security, maybe tour escort, all meals. > Last weekend of April 2018 - 26th to 29th > Budget $1300. Other company was "way over" this budget with their ballpark. > Thursday to Sunday would work best for them. > Told him about other options for equip and how it would be more economical than chartering. > Equip: about 4 garment boxes, 5 bass drums, 1 quad, 2 snares, 3 tubas, 4 baritones, 4 mellos, 9 trumpets, various woodwinds. > A dad stepped up to drive equip. truck - CCIS will likely need to build cost of rental into trip. He mentioned something about school having their own truck, BT will investigate and advise. > UPDATE - he wants to rent the truck - build in cost. 4/4/17: > CH, please send hotel specs to Teresa Vlasic at Disney for one of the All Star Properties. 3 nights, to check availability and rates. > Too early for air from ATG since we are over 12 months out, but please put on your calendar to check with Andrea to see when flights will open and we can request fares. ____ CH ____ 4/25/17: > BT left Eric a VM yesterday re: rooms being held at All Star by another tour company. > He responded to an earlier text this morning saying this week is really busy and he can talk next week. > I responded asking if he got my VM and told him I needed clarification re: the other tour company holding rooms. Will advise. 5/1/1: > BT just talked to Eric. > World Class Vacations - hasn't signed anything with them yet. But he has had a parent meeting based on their proposal. The parents "really like it". > He would like to see ours. He’s been “waiting for it”. Needs it by Wednesday. Wants to make a decision by Friday > Not sure where the fuck he has been since we started this shit…if he’s been waiting for it why didn’t he get back to me!? I sent you his proposal - with prices removed - attaching it here again. > I think if they were impressed by this piece of shit - they would cream their pants over ours! 05/02/17: > BJS ran rates (3 tiers) and then CH completed TO. > TO was mailed via SX PON for Wednesday night's Parent Mtg. Included CCIS Sport Bag with Luggage Handles, Chap Stick, Self-Stick, Pens, and Charging Stick. > BJS emailed TO and the other proposal with notes to BT. 05/03/17: > BJS and BT discussed so he can talk with BD about it if he calls after receiving the pkg. from FX. > BT is sending him the West Shore Final Itinerary so he can see the finished product as well. > To avoid confusion, BJS changed dates in our system to match the WCV proposed dates, 4/24 - 28/2018. 5/3/17: > Eric called BT at 11:10 this morning. > He was very impressed with the package - is going to present to his parents tonight and will have an answer on Friday. > He asked about $1000 rental for truck - just asked if that was typical. I told him to shop around - he has that much to spend, if it's less - the balance is his to do as he pleases. > Asked about typical airfare - BT shared per BJS that typical from this area has been $250 to $450 with most being around $300. I was clear that airfares have not been released yet - not sure if they gave him an allowance or a cost for chartering...he didn't elaborate. > After that - I clarified the things on the World Class page that we inluded that they didn't - 2 guards, full b'fast, 2 meals in parks, airport transfers. > Clarified dates on IOG b/c of discrepancy. Also mentioned about saving a hotel night by leaving in the morning and talked about park hopper and premium pass stuff. 05/05/17: > BJS asked Brian Buterbaugh to reach out with a referral on our behalf, which he did within minutes of my request. 5/11/17: > BJS sent EM to BT -for update - Update? - there is nothing in the system or PLD since last Wednesday, 5/3/17. What have you done since then on this? It needs to be noted in at least one place, TPMS or PLD, preferably both – especially TPMS so everyone in the office can see where this stands. Decision was to be made last Friday . . . I was going to email him this evening, but don’t want to duplicate something you may have already done – BUT, no way for me to know what may have been done if there are no updated notes. Please advise. BJS.
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