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General Trip Information
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Thu Feb 23, 2017
Trip Name
Northwestern High School Music Department-Sandusky, OH-05-26-2017
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Northwestern High School Music Department
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Toronto, ON, CANADA,
Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
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Tuxedo, MD
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OR
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Contract Status
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Hyattsville, MD to Towson, MD = 42.5 miles / 1 hr. non-stop Towson, MD to Cleveland = 380 miles / 6.5 hrs non-stop Cleveland to Cedar Point = 65 miles / 1.25 hrs non-stop Cedar Point to Hyattsville = 420 miles / 7 hrs non-stop 11/28/2016: > BT spoke with Leo - as Orlando is not happending with entire VPA, he decided to go back to original Sandusky trip from last year that didn't happen. > Carbon copy of that trip - I have copied the pertinent notes below with revised dates: > Depart Thursday, May 25 at 12:30pm and go to Towson U. for clinics and tour. > Depart for Pittsburgh at approx. 4pm. Overnight in Pgh. > Friday, May 26: Clinics and tour at Carnegie Mellon U. He is not locked into these universities for clinics or tours, but this is where he said he had contacts and would reach out to them if he was planning the trip on his own. > Depart for Sandusky around 4pm, dinner on the way. > Overnight in Sandusky. > Participate in Music in the Parks at Cedar Point on Saturday, go to Park, then depart after awards around 11pm and travel overnight. > Arrive at school early Sunday morning. > Budget: $300-$400 not incl. trans. Last year quad was $299. > please send CQR for 3-coaches to our DC / Baltimore area regulars. > Orchestra, choir, band, and marching band. Most kids in band crossover to marching band. > Dec. 6, county MIGHT freeze trans. budget where he's trying to get a chunk of money to pay for all of the charter cost - trying to get his request in before that if possible. > We really want to try to get this trip to K before Xmas so we don't have what happened last year happen where they admin. decided it was too late in Jan.! 1/5/17: > Leo called BT this morning to see if we had any updates as he's trying to submit something to his admin next week. > I explained that his trip is in late May and we are kind of going in order. He understands. > He will likely give them what he submitted last year (as it will be a very similar trip) to get the ball rolling. 01/12/17: > BJS, HMS and CH discussed. > Since hotel for 1 night in Sandusky is outrageously expensive since it is a holiday weekend, we will spend Friday night in Cleveland area and then do the MITP Competition on Saturday morning before going into Cedar Point. > BJS revised IOG accordingly. > Per CH, Adventure by Dawn is their only option, everything else is SOLD OUT. BJS told CH top request K from them. > CH, please attach / update hotels as needed. > HMS, please review and update other attachments as needed. > HMS, please tell BJS when you are done so we can run rates and get this guy a Contract. __x__ CH _1/12/17___ _x___ HMS _1/17/17___ 1/16/17: > BT sent rates, IOG, and PPBC to Leo so we can get the green light on the trip. > Per texts with BJS - here is the info for the ensembles and numbers for clinics and festival: Dawn Jones, choir director Anthony Townes, band director Leo Lucini, orchestra director Chris Renberg, marching band director Jazz Ensemble - directed by Anthony and Leo Symphonic Orchestra - dir. by Anthony and Leo > Competition: String Orchestra Chamber Orchestra Symphonic Orchestra Choir - 40 Wind Ensemble - 50 Jazz Band Marching Band - "if possible and not too complicated" > Clinics: String and Chamber Orchestras combined - 40 Band - 50 Choir - 40 > BT will update group numbers as info becomes clearer. 1/16/17: > Leo's response to IOG: Hi Brett, Thank you so much for putting this together! Would be possible to have the competition performances be on Friday instead of Saturday Morning? I prefer to have more time at the park even if it means to do less in Pittsburgh or even skip it. Maybe go straight to Ohio after Towson? What do you think? > He didn't mention any issue with the rate. Please advise. 01/17/16: > BJS and BT discussed and while we were on GTM, Leo, the Group Leader called. > He really likes IOG RevisionI, but if able to be confirmed, would liek to include the stop at Towson University for Clinics on Thursday afternoon. > BJS updated IOG Revision I based on this conversation. > Since they still want to do the Clinics at Towson, if available, and since HMS has received a response from one of the Director's there, and he would like to do it and needs to get permission from the University, and since they are going on to Cleveland that evening, after (if) they leave Towson, instead of going to Pittsburgh, BJS made the dinner an en route $10 MC stop instead of a reservation at Golden Corral in Hagerstown. > CH, please get hotel on the west side of Cleveland, if possible, for both Thursday & Friday nights and cancel the hotel in Pittsburgh. > CH, make sure coaches are under K. > CH and HMS, please review ALL attachments and update as needed based on the new IOG. > As soon as we have the new hotel selected and confirmed, we need to get this group their TO and K - ASAP!!! Thanks everyone :-) __x__ CH _1/17/17___ ____ HMS ____ 01/20/17: > BJS reviewed attachments and updated as needed. > BJS ran rates and sent to CH for TO K Version Pack preparation. > BJS set due dates and prepared INV 1 and 2 and emailed to Leo. > K due 01/30/17. > 1st $ due 02/17/17, 2nd Payment due 03/10/17. > TO K Pack and K will need to be sent today. Agreement per SOP and TO Pack to BT so he can send to Leo. > BJS added a few attachments and marked a lot INACTIVE in order to get TO and K completed. HMS and CH, please review carefully and proceed as needed. __X__ CH _1/20/17_ ____ HMS ____ 01/30/17: > Towson is unavailable for the workshop - Dear Hollie Just to follow up, we cannot do May 25th, so so so sorry. Its a commencement day here at TU and every building is being used for those events. I am terribly sorry!! Chris :-( > That being said, BJS revised IOG and removed stop in Towson. Group will now arrive the hotel in Cleveland at 9:30PM instead of 11.30PM. > Rates will be reduced on the Final INV by $15 across the board and BJS updated rates in TPMS accordingly. > BT, please advise director accordingly. ____ CH FYI ____ HMS FYI 01/30/17: > BT got call from Leo this evening. > he says trip is more than they can afford b/c of cost of bus. > On his end, his coordinator is doing a trip to Towson for clinics with whole VPA program. So TU portion is now not necessary for Leo. > He got the updated IOG stuff, but hadn't really looked at it closely. > So we were one step ahead of him with dropping Towson. > HOWEVER, he wants to eliminate departing on Thursday and leave early Friday. So eliminate breakfast, take out R&R Hall of Fame, take our Dave & Busters. Do lunch en route, then rest of IOG as planned. > Really wants to make it happen. I need to give him an approx. package rate and a guess on how much bus cost would decrease. 02/01/17: > BJS and BT worked through notes from 1/30/17. > Created REVISED IOG K Version and updated dates and times on BIBLE Screen. > Adjusted attachments in TPMS and added / made INACTIVE as needed in order to generate revised rates. > Estimated a drop in bus price of +/- $400 - $500 / bus since trip is a day shorter. > BT sending IOG and rates to Leo for his final approval before we make any of these changes official or make any calls. REMEMBER, some items are marked INACTIVE but the vendors have not been contacted at this point. __x__ CH FYI _x___ HMS FYI 2/21/17: > Per Leo - the trip is a NO GO. Cancel all. > Per BJS, no more for this group without a deposit. > BT will inform Leo that since we have now planned FOUR trips for his program that have not happened, we would need an advance deposit if they desire a trip orchestration in the future that can then be applied to their account if the trip goes. > Please review and cancel all as needed - ARGH! ____ CH ____ ____ HMS ____
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