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Bible (Basic Trip Report)
General Trip Information
Updated
Mon Nov 28, 2016
Trip Name
Northwestern High School Visual and Perfomring Arts Department-Orlando, FL-05-24-2017
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Northwestern High School Music Department
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Toronto, ON, CANADA,
Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
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Received
Final Room List
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Hotel Info Form
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Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Hyattsville, MD to WDW Resort = 882 mi. = 15 hrs. non-stop 10/31/16: > BT had long covo with Leo re: trip in May. They have decided to travel with the entire VPA department - so BT updated client name is system from Music Dept. to VPA Department. > Leo thinks this trip has a high chance of being approved b/c all kids traveling + director of VPA can draw on funds dedicated to the entire department. > 175 students, + 16 directors (between all disciplines - need to be comps) + ~15 adults. So 175 + 30. > Band - 50, Orch. - 40, Choir - 40, then about 45 kids between visual arts, theater, dance, and media production. > Want to do Disney, off property is fine, suites hotel is fine. > He wants band, choir, and orch. to do Festival Disney - however BT noticed that FD is over by his dates so this is not an option. Workshop or PAOS? - BT will advise. Sent him the Disney PAOS link so he can read about the options. > Theatre and dance can do workshops - not sure what would be appropriate for art and media kids. BT tried to talk him into Universal as there are more options here but they are selling it to the kids as "Disney". Are there any options here for them? What about sending them to a local college or museum for something? > Dillon's was their charter choice last year for the Sandusky trip that didn't go. We had sent CQRs to them, Eyre, Keller, Hunt Valley, Atlantic Coast, and Adv. by Dawn. 10/31/16: > BT spoke to Leo about festival not being avail at Disney. > He asked if there were any off-site competitions. It looks like Music USA has one. Not sure how this would work if they are doing Disney. > He can't speak for everyone, but he says the music director's preference is for a competition. Workshop would likely be 2nd choice. 10/31/16: > BJS and BT discussed - Marching Band will be the only in park performance. Will have tp be a Disney PAOS trip with workshops for everyone. The Media production & visual arts kids will have to do some sort of Workshop. > Since group has no idea if trip will be approved (and this will not be the first time we did a trip for them that never happened), BJS ran rates the old fashioned way and put together a TO for BT to share with client in order to let them get the paperwork started and see if they can get approval. > BT has several clients doing the typical Wed - Sun Orlando trip that he can use as examples for charter cost ideas / ball-park. 11/28/16: > Leo called BT with trip update. > Essentially, the amount of money they thought they would get from the Visual and Performing Arts budget would not be enough to cover charter costs. Only $10K available, there is more but not sure if they can get it. > Leo was really upset about this and desperately wants to make a trip happen somehow. > So, Plan B is Leo wants to do a trip with just band/marching band, choir, and orchestra that they can use this $10K for to cover most, if not all of the charter cost. > 120 + 10 with 6 of those 10 comped. > Budget $300-$400 for package + transportation. Same dates, but maybe just an overnight. > He mentioned Hershey and Williamsburg. Festival/park. > BT pulled up Sandusky IOG from last year which was a 2 night trip and quad was $299. I said why not make this trip happen? Music in the Parks has something for the weekend of May 26 and Leo was really excited about this. > He wants a carbon copy of the Sandusky trip. > He is concerned that the county may be freezing that budget on Dec. 6. While that doesn't necessarily mean they can't get it after 12/6, he'd like to get the request in by then if possible. > Shall I add the new trip? 11/28/16: > Yes, add new trip to Sandusky, based on last year's plan from last spring. > BJS marked Orlando trip canceled. We did nothing for this other than run rates and put together a SAMPLE TO.
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