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Thu May 11, 2017
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Moniteau High School Band-Cleveland, OH-05-12-2017
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Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
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Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
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First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Moniteau High School ---> Cleveland, OH 125 miles/2.1 hours 10/10/16 > SN spoke to Will Weltman, new band director at Moniteau about a Cleveland trip in May 2017. > Will predicts 75 PAX (62 +13) > He would like it to be very similar to the last trip the band took to Cleveland. > Rock & Roll Hall of Fame > Aquarium > Cleveland Symphony Orchestra concert > dinner together (last time, they went to the House of Blues) > Cedar Point on Saturday, with a performance. > No security > Budget under $400 11/29/16 > Will LVM, wanting to know how soon to expect a proposal. They really need to have something soon. Will mentioned he wanted something towards the end of the week. 11/30/16 > Meeting scheduled for TO next Friday morning, 12/09. 12/09/16 > SN met with Will Weltman with his TO for Cleveland in May. Everything looks good. Will wants to meet with Trinket Clark (booster president) to decide if they wish to have security or not and to make a final decision on bus company. Otherwise, we are ready for K. 12/22/16 > SN spoke to Trinket Clark about the charter choices. She says the school is requiring a charter request from Campbell, even if they do not respond or are not available. 12/25/16: > CH, please send CQR to Campbell, if you have not already done so. Campbell was attached, but no notes, so I am not sure if it was sent or not. > Follow up with them on 12/28 - 29/16 and if no response, so be it - at least we requested. > SN will then have to get charter choice on 01/02 or 01/03/17 so we can proceed with K. > As this is going to K, please review and proceed as needed. Thanks all! ____ CH ____ __x__ HMS _2/1/17___ ____ CH ____ 01/03/17 > Butler Motor Transit is their charter choice (but BMT is no longer available, so they are going with Fullington). 1/11/17 > SN forwared via EM PPBC for Anderson and Fullington. CH already requested a contract from Fullington, but could cancel it if they preferred Anderson. SN received text message from Trinket saying that Fullington is fine. 1/26/17 > Text received from Trinket asking when to expect when they will receive a payment schedule and GLH. 1/27/17 > SN just spoke to Trinket. Two issues: One, they have received deposits for 51 people and Trinket feels this is their total, which is fewer than their minimum of 62. Two, they have a 47 passenger bus reserved with Fullington. Would Fullington have a 55/56 passenger coach available so they would not have to take 2 buses? 01/30/17:" > CH received, signed and returned a K for 1-55 from Fullington. 02/02/17: > CH and HMS conformed that The Music Box / Rock & Roll HoF Package will work for admission and dinner since House of Blues is no longer available. 02/05/17: > BJS reviewed numbers since they are now set at a max of 55 and made adjustments as needed. > BJS updated numbers to 55 (47 + 8). Final numbers will be due 3/10/17. > Comps will be two (2) . > Removed CAV dvd to try to make up some profit. > Package Rates are the same as original > Even though the Fullington Bus is more expensive than their original choice, with just the one bus, at or near capacity, the total cost to students should be less. > BJS completed IOG K Version and TO Pack K Version. > Agreement due back 02/13/17 and 1st money due 02/24/17. Trip is relatively close, but BJS kept 3 payments, and made the first two a bit smaller than usual since they are close together. > BJS went ahead and emailed the first two INVs, #6141, $2,750.00, due 02/24/17 and #6142, $5,520.00, due 03/10/17 since they were due relatively soon. Also made mention in 1st INV cover note that the E-Agreement would arrive within 24-hours and it could be executed and submitted within a matter of moments. > CH, ready for for K prep. and E-Agreement. _x___ CH _2/6/17___ 2/6/17 > CH printed E-Agreement for BJS to sign. > As this group is now UNDER CONTRACT please review and proceed as needed. > MES, please prepare GLH per SOP ___x__ MES __2/8/2/17 GLH Sent priority mail ___x__ HMS ____2/20/17_ 2/12/17 > CH rec'd check $2750.00 3/9/17 > CH reviewed all forms rec’d on 3/8/17 (RL, FPGF, HIF & FAF). > Total Pax = 55 PAX (46 + 9). > RMS / PAX 09 Q / 36 05 T / 15 01 D / 02 02 S / 02 TOTALS = 17 ROOMS and = 55 PAX (46 + 9). > CH updated Bible numbers, IOG, and Status Schedule and printed. > CH will send RL pack to Hotel on 4/1/17 – PCCF due 3/31/17 > As these numbers are now FINAL and GUARANTEED, please review and proceed as needed. > MES, please send 55 bags and 110 tags. ___X__ MES 3/23/17 bags are ready for SN to deliver (in front of my desk) _x___ HMS _3/16/17___ 3/13/17 >MES Check #1431 received in the amount of $5,520.00. 03/20/17 > Music list EM'd from Will, about 20 minutes in length. SN forwarded this to HMS > Mercy Mercy Mercy Lips Are Movin' Give up the Funk Dynamite Land of 1000 Dances Sweet Caroline Paranoid Counting Stars Happy 03/29/17: > BJS emailed and mailed final inv #6203, $9,847.00 and made due 4/10/17. 4/11/17 > Rec'd check #1434, $9,847.00. PIF 05/04/17: > BJS EM'd final itinerary to Will et al - Will: Attached please find an advance copy of the Final Itinerary for your group’s up-coming trip to Ohio. Your group’s QR Code half-sheet is also attached. This needs to be provided to each member of your group and their families so they will have access to the Final Itinerary via their smart phone / device. For anyone who has a smart phone, it is important that they use the QR code, for it is how we will communicate with the group should there be any changes to the itinerary due to inclement weather, etc. Stephanie will deliver your complete packet, including all tickets, meal coupons, meal credit cash, etc., prior to your departure. Should you have any questions or concerns, do not hesitate to reach out to Stephanie (724.822.6633) - she is a pro at these trips! Wishing you all the best for a safe and wonderful trip. Thank you again for allowing us to be of service to you, your students, and their families. Sincerely, BJS.
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