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General Trip Information
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Thu Apr 06, 2017
Trip Name
Atholton High School Music Dept.-Toronto, ON-03-22-2017
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Atholton High School Music Dept.
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Trip Notes
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Columbia, MD to Toronto, ON = 471 miles = 8 hrs. non-stop Atholton HS to Niagara Falls Ontario CANDA = 398 miles / 7 hrs non-stop Niagara Falls Ontario CANADA to Toronto = 80 miles / 1.5 hrs non-stop 9/20/16: > Toronto, March 24 - 26, 2017 - need to get details on departure since this trip is quite a bit farther...sorry! I'm thinking maybe they will need to leave on Thursday?? I put it in as depart on 23rd. I'll confirm with client. SORRY - was doing this in a hurry and entered April instead of March. Not doing well this evening!! > 130 + 13 = 143 > No specific festival. Workshop/clinic would be fine. > If there is a festival that would be great. > Getting a quote from this other company. Brightspark? Orch. director set it up, he is from Toronto and has a connection with this other company. But he was impressed with out stuff on the NY ptp. Sounds like they had reached out and he was like, fine do a proposal. Eric said "we already saw some questionable stuff about other proposal" - wants to compare apples to apples, i think we still have them. > He may share it with me, James has it. I told him I would happy to take a look. > Clinic/ performance at local university. > 2 concert band, orch., and 1 choir. > CN Tower, Symphony concert, Niagara Falls, etc. 9/21/16: > BT heard back from Eric re: departure time/date. > They would like to leave "early Thursday". He is open to leaving the night before and asked of my recommendation here. > I would have to look at some other Toronto itineraries. I'm thinking 10 hours travel time with stops, maybe add an hour for border crossing? Either option feasible. > I asked if he wanted to travel overnight on the return as well (i.e. 2 hotel nights vs. 3?) and mentioned it would be helpful if we could see/know what they are getting from the other company so it's similar. > He needs to get it from James and will pass it on to me. 9/22/16: > BT heard back from Eric. > Depart Wednesday night, March 22 and travel overnight. Niagara on the way after border crossing. > Depart late Saturday night for Sunday arrival back at school. So two hotel nights. 10/5/16: > Per convo with BJS, BT spoke with Eric re: Toronto. > Workshop/clinic is their desire for this trip - no festival. Other tour co. is proposing trip with workshop/clinic. > Their desire is to save money - best value. > Please review all notes from above as I entered dates incorrectly. > If this trip could be bumped up on the priority list that would be nice...I'd like to get it to him soon. They may already have other proposals. 10/6/16: > BJS reply to BT's notes - Got it. Remember, ‘best value’ does not necessarily correlate to ‘save money’. I know you know that, but the client needs to know that. Did he give you any idea of budget (if he has other proposals, it should have been easier for him to give you some idea of at least a ballpark)? I guess he didn’t offer to send you anything he may have already had. In the end, do you think they are looking for the least expensive price? Thanks, BJS 10/6/16: > BJS reviewed BT's notes and set correct dates and times. > CH,please send to BMG TODAY as this one is finally on the fast track. > BJS will work on IOG while in VA and get to you for CQRs as soon as complete. __X__ CH __X__ 10/6/16: > Budget for Toronto is $600 to $700. 10/11/16: > BJS and CH created IOG. > CH, please send CQRs and make attachments. Also get back with NInffer re: we need a HOTEL! > I think we can run rates as soon as we have the hotel since they know what we do and already saw one TO this year. __x__ CH _10/11/16___ 10/12/16: > BJS ran rates and discussed with BT. > Decided to go with full TO, but NO PP. > CH, ready for TO - BT is meeting with client on Friday, so needs to be completed NLT Thursday afternoon. __X__ CH __X_ 10/13/16: > CH completed TO, BJS reviewed and then sent TO Pack to BT for tomorrow morning's meeting. 10/14/16: > BT met with James (OD) this morning. > He says they can't depart Wed. night b/c of orch. festival???? > Would have to depart NLT 6am on Thursday to avoid school buses. > Perhaps do Falls on the way home? > Still wants to do Symphony. Likes the Casa Loma idea. > He has a contact with the TSO Youth Orch. and is trying to work on a public perf. opportunity with them. > Not a fan of Medieval Times or the Aquarium. Things may get switched move, however, with revision. > I was very blunt and basically said "if you choose to use us, we will make all of the revisions he needs". He understands. Will discuss and choose company and commit to us before asking for revision. > BT sent border crossing info and reminded them that all of the major components of their trip (hotel, concert) are all confirmed and reserved. 11/2/16: > Eric finally got back to me today re: Toronto. > He says they are going with Brightspark because "people felt more comfortable" that they were based in Toronto. (which is bullshit) > BT offered a tour escort to accompany them on their trip - he said this would not change their mind. > Please cancel all as needed. > Since CH is out, BJS canceled hotel with BMG. No buses to cancel as they never gave us a buys choice (another indicator that they were probably not serious about using CCIS). ____ TPW ____ ___x_ HMS _11/9/2016___ 4/6/17: > So this is interesting - BT sent an SBUX card to Eric and asked how Toronto went. Here's his response: Hi Brett, SO sorry for the slow reply. It’s been really hectic around here. Break starts tomorrow afternoon… Yes, I got your card, thank you so much. I love Starbucks of course, not needed but appreciated. The Toronto trip ended up not happening. The county canceled it. Luckily we didn’t lose any money on it, but it was a real bummer. We were all disappointed by that. They’ve more or less suspended international travel and told others that already had trips on the books that they may be canceled. In any case, that’s how our Toronto trip worked out… We will begin discussion next year very shortly. We want to go into the summer knowing what we’re going to do… I hope you’re doing well, Brett. Thanks for reaching out. -Eric
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