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Mon May 01, 2017
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Severna Park High School Band and Orchestra-New York, NY-03-30-2017
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Severna Park High School Band and Orchestra
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OR
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Final Room List
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Hotel Info Form
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Contract Status
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Severna Park, MD to New York, NY = 207 miles = 4 hrs. non-stop 8/10/16: > BT spoke to Eric today re: his email about an overnight trip to NYC in 2017. > His approved dates are March 23 - 26 and he is open to any of these days. He really wants to do NYC on a budget (less than $500 incl. trans.) if possible. > I was thinking Thursday night would be the most economical. > he wants us to do a "really big trip" for him in 2018 to Hawaii or San Antonio. He wants to get started early on this by the way, as he knows it will be pricey. Any way to get him some ballpark ideas this far out? > Anyway, as for NYC - broadway show and maybe symphony concert. > performance opportunity? concert band, symphony orchestra. Also open to Broadway Classroom type of thing. > 84 + 20 = 104 - about like last year. > flexible on departure time - can leave really early. > open to sight seeing stuff if it fits - ground zero, top of the rock, central park? Or maybe just a step on tour? > Looking at Pyle MS Theater trip - budget wise something similar could work. 9/9/16: > Eric just emailed me, he has to move trip to 3/30 to 3/31 9/21/16 > CH changed trip dates to 3/30 - 3/31 per BT's 9/9/16 note. 10/5/16: > BJS and BT reviewed IOG that CH created and made a few adjustments. > BJS sent to BT so he can share with Client for his review and comment. We will then make any necessary changes, send out CQRs and prepare TO. ____ CH FYI 10/5/16: > BT spoke with Eric re: IOG. > Likes IOG as is. He is the orch. director too - but would combine for full orchestra for the Broadway 101 Instrumental Clinic. > BJS, as you suggested - let's get him the package rates asap and send it out for charter quotes and supply him with them as they come in. 10/5/16: > BJS made attachments. > CH, send CQR to the same companies we got quotes from for last year's trip to Chicago. > HMS, please review and make an necessary calls you feel need to be made at this point - still in the TP stage. > HMS, as soon as complete, please advise BJS so he can run rates and then we will get TO to client ASAP. __X__ CH _10/6/16___ ____ HMS ____ 10/7/16: > BJS ran rates and then sent to CH for TO prep. > BJS spoke with BT and toldhim to schedule the TO Presentation for as early as Tuesday of next week. 10/10/16: > TO Pack is complete and BJS emailed to BT so he can meet with client. 10/18/16: > BT finally spoke to Eric about the NYC trip. > some parents (booster board) didn't like having the meal credits included. Take them out - saves $15. > they think almost $500 is too much for an overnight to NY. > Take out GTV - save another $10. So that will save $35 bucks. > Has to see if the boosters are on board - they want to do this big trip next year. I get the sense they thought NYC would be "cheaper" since it's just an overnight. BT told Eric - 2 days in NYC for less than $500 is pretty damn cheap. > They tell him they think they can do it for cheaper, so Eric tells them go ahead - and they do nothing. I like Eric - he's a no bullshit guy and doesn't seem to take shit from his boosters. That being said, if they aren't on board with this trip he's not going to push it. > If they go, Hunt Valley for charter choice. > BT sent Broadway Classroom info. > He will meet with booster board and let me know. 11/3/16: > BT got text Eric today - NYC trip is a go. > Remove GTV and meal credits. > Hunt Valley is charter choice. > BT sending BSSF. > Go to K! 11/10/16: > BT contacted Eric about Hunt Valley being sold out. > He said that he used Chesapeake last week for USBands. http://www.chesapeakecharter.net > He said Adventure by Dawn would be okay too if they are still available. 11/21/16: > BT informed Eric about Chesapeake Charter and sent PPBC. > Also, per HMS - informed him that Aladdin was his closest show choice at ABOUT $20 over budget. > Also sent another BSSF to see if he would like to make more choices to find something in budget. 11/30/16: > This is going to Contract and if possible, I would like to be able to work on it while in NY. HMS, please review and advise when I can do the K. I know the show is still up in the air, but that doesn't need to hold up the K. Thanks! ____ HMS ____ 11/30/16: > Eric sent 2nd attempt at BSSF. > BT forwarded to HMS and he said he faxed it. 12/1/16: > Per HMS, BT sent ok to pay for Chicago tix. 12/9/16: > Tutti Review - > Bus good, hotel good (CH did these) & workshop good (HMS did this last week). 12/9/16: > BJS made GTV INACTIVE, as well as the Meal Credits (1 @ $15 and 1 @ $10). > BJS reduced rates by $35pp across the board and updated numbers below. > BJS updated IOG and TO and TO Pack to the K Versions. > BJS sent TO Pack K Version to BT so he can share with Eric. > BJS generated 1st Payment INV and EM'd to Client and told him to expect E-Agreement in the next 24 - 48 hours. > CH, ready for K and E-Agreement - PLEASE NOTE: Due to nearness of departure date, just two payments for this group, not the usual three. > K due 12/16/16. > 1st $ due: 01/10/17 - and BJS emailed 1st INV to client since trip was closer than normal. __X__ CH _12/10/16_ 1/12/17 > CH printed E-Agreement for BJS to sign > MES mailed GLH > As this group is now UNDER CONTRACT please review all and proceed as needed. ___x__ HMS __2/1/178___ 1/20/17: > Eric said TPL and OK to Pay were dropped in mail today. ugh! > I asked, and he scanned and sent the okay to pay. BT forwarded it to HMS. 1/25/17 MES TPL letter received. Also, a signed agreement to purchase Tickets to Chicago. 2/12/17 > CH rec'd check for $15,016.00 2/13/17 > CH reviewed all forms rec’d on 2/7/17 (RL, FPGF, HIF & FAF). > Total Pax = 89 PAX (69 + 20). > RMS / PAX 16 Q / 64 02 T / 06 09 D / 18 01 S / 01 TOTALS = 28 ROOMS and 89 PAX (69 + 20). > CH updated Bible numbers, IOG, and Status Schedule and printed. > CH sent RL pack to Hotel PCCF due 2/9/17 > As these numbers are now FINAL and GUARANTEED, please review and proceed as needed. > MES, please send 89 bags and 178 tags. __X___ MES 3/15/17 sent via FedEx __x__ HMS _2/20/17___ 2/25/17: > BJS reviewed numbers and K min was 94. They have 89. > No Apple Watch as they were late with forms. > 104 Chicago tckets per OK TO PAY, so 15 extra to be included on Final INV. > Since no watch and quite a few Dbl packages, no reason to make other adjustments. GTV was already removed. > BJS emailed Final INV #6165, $26,965.00 and made due 3/10/17 3/9/17 > MES Final Payment received Check #5548 in the amount of $$26,965.00. 03/10/17:" > BJS EM'd Final Itinerary to Eric et al - Eric: Attached please find an advance copy of the Final Itinerary for your group’s up-coming trip to New York City. Your group’s QR Code half-sheet is also attached. This needs to be provided to each member of your group and their families so they will have access to the Final Itinerary via their smart phone / device. For anyone who has a smart phone, it is important that they use the QR code, for it is how we will communicate with the group should there be any changes to the itinerary due to inclement weather, etc. Your complete packet, including all tickets, etc., will be delivered via FedEx prior to your departure. Should you have any questions or concerns, do not hesitate to reach out to Brett (301.442.5839) - he is a pro at these trips! Wishing you all the best for a safe and wonderful trip. Thank you again for allowing us to be of service to you, your students, and their families. Sincerely, BJS. 4/26/17: > BT finally had a quick debrief with Eric for NYC trip. > All good - kids really loved the workshops. He said they are still talking about it. > Hotel - not quite as nice as last year. Food and logistics were fine, but walls were "paper thin". If someone let their door shut, the whole wall shook. > Chicago was great - I asked about the content since that was an issue with some parents, but he said everything worked out fine. > He and choir director want to do entire department Disney trip next year. About 150 pax? Apparently she has a company she works with, so they will be getting proposal from us and them. > He mentioned that she wants to fly. We talked a bit about flying/Magic Express and on vs. off property, extra coaches, etc. to be clear that they are asking for the same exact thing from both companies. > Concert week this week, will send me details next week. 5/1/17: > Eric said CD is getting a quote from Disney Magic Music Days.
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