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Bible (Basic Trip Report)
General Trip Information
Updated
Thu May 11, 2017
Trip Name
Our Lady of Good Counsel Music Dept.-Atlanta, GA-03-15-2017
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Our Lady of Good Counsel Music Dept.
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Trip Notes
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Olney, MD to Atlanta, GA = 660 miles = 11 hrs. non-stop Courtyard Marriott Buckhead to Athens (UofGA) = 70 miles / 1.5 hrs non-stop 6/16/16: > BT and colleagues have landed on Atlanta for destination. > Same pax count as last year. 192+43=235. Although with a non-Orlando trip, I could see this dropping back to our usual 4 bus trip, but I hope not. > Sorry, I made a mistake with the dates above - return should be on Sunday, March 19! > Depart Wednesday evening around 9pm, lunch upon arrival and maybe something before check-in like Coca-Cola. > Haven't been to Atlanta in a while, I'm open to suggestions. No aquarium and no Stone Mountain. > BT researched Atlanta Symphony, they have a pops concert that weekend with an Irish group. This would be cool. They have a Friday pm, Saturday matinee, and Saturday night - same show. > Six Flags one day. > Most likely looking at clinics for this trip unless there could be a good public performance opportunity. Stan is a fan of combining his choirs and has some big gospel pieces they can do, so this would be good combined with the jazz ensemble somewhere? Church is an option, we could a Saturday evening mass/performance? > Mass is NOT a must for this trip since we should get back early enough on Sunday. > I'm fine with clinics for 2 bands and orchestra. GA Tech? UGA in Athens is about 70 mi. away - I know the sax prof there. > Rich chimed in - Look into clinic options, maybe multiple performance opportunities for different groups. Need ways to make the trip "special". 7/13/16: > BT spoke to a colleague who got his doctorate at UGA. He suggests Kennesaw State for clinics. New BD there is really good. I think he said choir folks are good too. > BD is David Thomas Kehler. I notice they have a gospel choir director - Oral Moses, this would be right up Stan's alley. My colleague also mentioned the choir folks at Georgia State which could be a good fit for our choirs. > Re: Rich's "make it special" comment above, perhaps since school may be in session there during our visit perhaps we could ask about doing something for/with some of their groups. Observe rehearsal? Perform in their hall for some students? Have some of their students play with us? I dunno, just trying to think outside the box a bit. > Also, go ahead and generate an invoice for advance deposit. We usually pay about $18K over the summer to get the extra comps. 8/18/16: > Suggestions from Stan for choir clinic in Atlanta. He's more interested in these guys more than the gospel guy at Kennisaw State. He knows Kennth Louis, could involve maybe a perf. opportunity at his church. Although I don't know if we have the time/need to attend mass. David Morrow, Morehouse College Uzee Brown, Morehouse College Tony McNeil, Ebenezer Baptist Church Eric Nelson, Emory University Kenneth Louis, Our Lady of Lourdes Catholic Church 8/19/2016: > In talked with my colleagues again today re: Atlanta trip and Fiestaval, here's our thoughts: > Stan/Choir: On the top of Stan's list would be his friend Kenneth Louis. He is a choir director at a large Catholic Church. Stan would love to do some kind of a clinic with him. In addition, he would like some kind of performance. Perhaps Kenneth could arrange something for Friday evening at his church? Beyond that, any other people on Stan's list from 8/18 notes would be preferable above the guy at Kennisaw State. > This would likely involve the instrumental and vocal groups splitting up on Friday. > So I'm thinking Thursday would be more of a sight-seeing day. > Rich and I (instrumental) would rather work with Kehler at Kennisaw State over Fiesta-val. As mentioned in earlier notes, some kind of performance associated with these clinics would be desirable. This would be Wind Ensemnle (45), Symphonic Band (25), Jazz Ensemble (15), and String Orch.(21) > Friday, Stan and choir go do their thing. Instrumental groups do their thing. Hopefully attend the Atlanta Symphony pops concert Friday night. > Six Flags on Saturday, and depart for home overnight. > Need PTP by 9/14 for music parent meeting. 08/26/16: > BJS emailed and mailed INV #6040, $23,500.00 for Advance Deposit. Made due 09/16/16. 9/6/16: > Friendly reminder from BT that he needs this by next Wednesday for parent meeting. 09/13/16: > BJS reviewed CH's IOG and then made some changes followed by discussion with BT. > BT and Stan will reach out to David Thomas Kehler at Kennesaw State and Kenneth Louis at Our Lady of Lourdes respectively regarding clinics and joint concert. 09/14/16: > BJS and HMS discussed IOG and then BJS completed IOG and made all attachments. > HMS is going to call the ASO re: Concert tickets and then BJS will be able to run rates and complete PTP for BT's meeting this evening. ____ HMS ____ 9/14/16: > BT and BJS reviewed rates, IOG, and rate worksheet. > All looks good. > Discussed what we have budgeted for Kennesaw State and Our Lady of Lourdes so he and Stan can approach the folks there with the correct numbers. > Hunt Valley is charter choice (unless Keller comes in significantly cheaper). Please tell them that we would love to have these any or all of these drivers again if avail. - Malcolm, Paul, James, Darryl, Angelo. They were fantastic last year. Also, we appreciated the buses with outlets/wi-fi if available. > Remove GTV this time so BT can keep cost same as last year - BJS marked INACTIVE. > BT submitted deposit invoice, should be there soon! > Ready for K. 9/14/16: > BT discussed IOG with colleagues. > We want to opt on Thursday for the earlier hotel check-in and walk to the mall for dinner. 09/14/16: > Ready for K. > Charter Choice is HV / Gunther - CH, please request K and coaches with wi-fi and power outlets. > Hotel is Courtyard Marriott Buckhead - BJS selected and has requested K from BMG. CH, please make sure this happens. You have been cc'd on all my correspondence and BJS put many notes in hotel attachment. > HMS, No Pittypat's Porch - they want to check-in to the hotel first and then they will walk to and from dinner at Lenox Square Mall which sits diagonally from their hotel. There is a CA Pizza Kitchen there, maybe they can do it. > We will use the $30 from the budget at Pittypat's for this dinner. > BJS updated IOG accordingly, but made no changes to attachments. Thursday's Dinner at the mall can be at 7:30 or 8PM. I asked BT of he had a preference. > As this is going to K, please review and proceed / confirm all as needed. _x___ CH __9/16/16__ ____ HMS ____ 9/20/16: > BT reached out to BD at Kennesaw State. He is busy that weekend. Now trying Robert Ambrose at Georgia State. > Stan is working on confirmation with Kenneth Louis and the church performance. 9/21/16: > BT is running into issues finding clinicians. Ambrose is also away that weekend. Apparently it's the college band directors conference in Kansas City that weekend. So this may be an issue. > Stan is still trying to get confirmation from Kenneth Louis at the church. > Any other suggestions? 9/23/16: > Good news, BT spoke with Dr. Sparks - former band director at U of MD. > He is retired and now living on a farm near Atlanta. > He has been working with a local Catholic school and band director - think he can set up a clinic and joint concert on the Friday of our trip. Will be in touch. > BT will definitely do site visit to go check everything out. 10/5/16: > Name of the school is Pinecrest Academy in Cumming, GA. > Will advise as more info becomes available. 11/8/16: > BT has a slight update and discussed with HMS re: Friday of the trip. > No choir program at the high school, we can have clinic there, they may provide a dinner for us. Not sure about evening performance. > Stan has been in touch with CD at Emory. There are some rehearsals that afternoon and he offered to do a clinic for them after. > It is likely that we will split up for the afternoon. Dinner will be determined by clinic/performance schedule. Might be a delivery or something on the way back to the hotel or pizza at hotel? > BT will update as things get confirmed. 11/9/16: > BT found out from Stan that the guy at Emory can NOT have them on Friday the 17th. FUCK! > BT is still trying to speak with the BD at Pinecrest Academy about the space and time. > TW, we may need some help from you to either find a choir clinician to come to Pinecrest Academy OR a place the choir can go for a clinic. Take a look at notes from July for some suggestions. 11/30/16: > BT is still looking for an orchestra clinician to come work with the strings at Pinecrest Academy on Friday. The suggestion I got didn't pan out. Right now the only thing we have set is the band clinic with Dr. Sparks at Pinecrest. > We need a choir clinic option. > As our forms will be due in January, I'd like to get this to K! 12/7/16: > Tutti review. > As far as TPW is concerned . . . Band Clinic BT made arrangements, but Choir & Orchestra Clinic are still unsettled, so CCIS is going to have to take over. > BJS knows Tony McNeill, as possible Gospel Choir Clinician (mentioned above). Tony attended the Chesapeake Bay Choral Workshop and is a devotee of Rod Eichenberger. Tony is at Ebenezer Baptist Church and migh tbe worth reaching out to . . . 12/13/16: > Updated numbers - 162 + 40 = 201. > Based on these numbers we will only need 4 buses. > Also, Rich has been whining about not having anything for the jazz ensemble to do. Any opportunity for a performance for them at the MLK center? > FYI - Rich is also still looking for a string clinician to work with his group concurrently at Pinecrest while the band gets their clinic. He made a snippy comment about how ccis is supposed to be doing that. He's the king of snippy comments. If he had reached out to that original guy when I asked him to instead of waiting for me to do it, we would have known weeks earlier that he wasn't available. I don't trust a word he says, so when I he says he is looking I really don't know WTF he has done. I'd love to be able to tell him we have someone to shut his ass up. 12/13/16: > Per convo with BJS, BT is adding contact info for clinics: > Band clinician - Dr. L. Richmond Sparks (Rich). cell is 301.254.7195. richmond.sparks@gmail.com. 1286 Ewing Chapel Rd. Dacula, GA 30019. > Len Insalaca - Band Director at Pinecrest Academy. This is where the band and orchestra clinics will be held. His email is linsalaca@pinecrestacademy.org. Cell - 678.315.1605. The address of the school is 955 Peachtree Parkway, Cumming, GA 30041. > BT let both of them know to expect contact from ccis. 1/18/17: > BT answering questions from HMS at the end of each question: Questions and comments 1. I’m guessing that the our Lady of Lourdes never worked out - No, it did not. 2. The choir clinic can be at Pinecrest Academy? Or at some other location? - No, Pinecrest can only host band and orchestra. No room or space for choir. 3. This is who Bryan thought of to contact for the choir: a. http://www.tonymcneill.com/ - looks great! 4. The orchestra clinic can be at Pinecrest Academy? - YES! Just need a clinician willing to come there. a. https://www.atlantasymphony.org/About/Artists/ASO-Musicians/Joseph-Young Joseph is the Symphony Youth Orchestra Director - looks great! 5. I need to know how many are in the choir and orchestra - choir = about 80. Will combine for clinics. Orchestra = about 20 6. I also need to find a performance for the Jazz Band? How many are in the Jazz Band? - about 21. This performance is not a must. If it fits unto IOG at MLK or Coke, great. If not, no big deal. a. I emailed the Lenox Mall, MLK Center and World of Coke to see if they would allow a performance - MLK or Coke would be fine, let's not add Lenox Mall. We'd rather not do it. 1/18/17 > CH reviewed all forms (RL, FPGF, HIF & FAF). > Total Pax = 199 PAX (161 + 38) > RMS / PAX 00 St / 00 00 Qt / 00 40 Q / 160 00 T / 00 12 D / 24 15 S / 15 TOTALS = 67 ROOMS and 199 PAX (161 + 38) > CH updated Bible numbers, IOG, and Status Schedule and printed. > CH sent RL pack Hotel > As these numbers are now FINAL and GUARANTEED, please review and proceed as needed. > MES, please send 199 bags and 398 tags. __x___ MES _1/19/17 sent via FedEx __x__ HMS _2/6/17___ 1/19/17 > CH rec'd PCCF from BT and updated with hotel. > Total Pax = 198 PAX (160 + 38) > RMS / PAX 00 St / 00 00 Qt / 00 39 Q / 156 01 T / 03 12 D / 24 15 S / 15 TOTALS = 67 ROOMS and 198 PAX (160 + 38) > CH updated Bible numbers, IOG, and Status Schedule and printed. 1/30/17: > BT spoke to lady at MLK center re: jazz performance per HMS. > Not a good fit. Whatever...not really a priority. > BT also spoke to Len at Pinecrest just to make sure we are all set for the band and orchestra. Told him to check email from HMS and get back to her as you are making arrangements. He's been out for conference, etc. > Hollie, you may want to send him a follow up email b/c he also said he could help with clinicians if we come up dry with the Atlanta Symphony guy. 2/23/17: > BT counted the number of choir students and adults (including director) for the choir clinics and dinner on Friday. > 92 + 21 = 113. > We will just ask a few of the adults to grab an Uber since we are full on the 2 buses. Or kids can just squeeze on seats. > HMS, please confirm that Hard Rock can accommodate 113. 02/23/17: > BT, saw the note with 113 - by law, they cannot squeeze on the bus p- they will have to UBER. > BJS showed the dinner breakdown on the IOG (113 for the HRC dinner and 85 for the dinner on own at Pine Crest). 02/25/17: > BJS reviewed final numbers - all OK as is - ran FPGF / RL Version QUOTE. > BJS emailed Final INV #6162, $112,556.00 and made due 3/8/17. 3/1/17 >MES Cashier check was sent via FedEx. 3/8/17: > BJS EM'd final itinerary to BT et al - Brett: Attached please find an advance copy of the Final Itinerary for your group’s up-coming trip to Atlanta. Your group’s QR Code half-sheet is also attached. This needs to be provided to each member of your group and their families so they will have access to the Final Itinerary via their smart phone / device. For anyone who has a smart phone, it is important that they use the QR code, for it is how we will communicate with the group should there be any changes to the itinerary due to inclement weather, etc. Your complete packet, including all tickets, etc., will be delivered via FedEx prior to your departure. Should you have any questions or concerns, do not hesitate to reach out to Bryan (724.287.3222 x:201) - he is a pro at these trips! Wishing you all the best for a safe and wonderful trip. Thank you again for allowing us to be of service to you, your students, and their families. Sincerely, BJS. 3/9/17 >MES Final payment received Check #0016172 in the amount of $112,556.00 > Four Portfolios / selfie stick sent via FedEx
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