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Emmaus High School Choir-Washington, DC-04-22-2016
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OR
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Final PAX
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Final Room List
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Hotel Info Form
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Balance
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Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Emmaus, PA to DC = 180 miles / 3.5 hrs non-stop Medieval Times to Emmaus, PA = 140 miles / 2.5 hrs nons-stop 11/2/15: > DD added trip to system. > Performance interests: "formal" perf.in a cathedral or big church. Wants the experience of singing in a large church rather than necessarily for a big audience. > Other performance venue informal"street singing" in malls, public bldg. lobbies etc. > Dinner on own en route. > Breakfast at Hotel (2) > Spy Museum > Dinner - Dave & Busters or a similar place > museums and free stuff and other things we suggest > Lunches on own (Old Post Office?)or other food courts we suggest > Dinner on own en route home. > Budget $350 or less > Secure transportation 12/18/15: > BJS completed IOG and then made attachments, ran rates and sent to CH for PTP prep. > CH completed PTP and then BJS emailed IOG and PTP to Rita - Rita: As the holiday concert blitz is about to come to a close, I hope all of your performances have been a huge success. As a former HS Choir Director myself, I know how exhilarating and exhausting this time of year can be! Attached please find the Pre-Trip Planning Proposal for your group’s up-coming trip to Washington. This packet is based on the information which you shared with Dave Dietz a few weeks ago. I hope you are pleased with what we have been able to prepare for your students. I think it is an exciting trip, all for a great value. Please also understand that we are happy and able to make any changes you may want in order to better meet the needs of you and your students. If you can take a few moments to review the information attached and then let Dave know how you would like us to proceed, we will do a you direct. Once you have had a chance to speak with Dave (717.580.6908), we can make any required changes and then provide charter quotes from multiple carriers. We will be in the office throughout the holidays, so please get back to us at your very earliest convenience so we can have the charter quotes in hand and any required changes in place for the start of the new year. Thank you for allowing us to be of service to you and your group. We are truly grateful for this opportunity. Happy Holidays! BJS 01/06/16: > Rec'd EM from DD re conv with client - > Just talked to Rita....trip must be @ $300 (310 ish is ok)...including transportation. Cut the 4 meals , spy museum if necessary. Other items as needed...travel video? Headphones? > Wonders if they have a chance at really be accepted to perform. Any guarantees? 01/06/16: > BJS replied to DD - Dave: 1. I will have Jude send this out for charter quotes when she returns to the office so we’ll have a better idea of where we need to be with transportation included in the picture. 2. Once we have those numbers, we can make decisions regarding cutting from the itinerary. 3. When you mentioned “really be accepted to perform”, are you speaking of the Choir Sing at the National Shrine or the National Anthem at the Baseball Game? Please advise – thanks! BJS > JNM, school is near Allentown, so please send CQR to Perkiomen, Martz (Wilkes Barre), and others from that side of the state. > TPW, please check into the Choir Sing and the National Shrine, as well as singing the Anthem at the Nationals Game and advise BJS ASAP so DD can share info with client. Thanks! ____ TPW ____ ___x_ JNM __1-11-16__ 01/08/16: > Per DD, do Medieval Times on Saturday evening in place of the Ballgame. > BJS asked DD what would take the place of Medieval Times? 1/9/16: > Per DD - On Sunday where Medieval Times was previously positioned - She'd like time to just walk around the mall area and sing now and then around the monuments. 01/12/16: > BJS updated IOG and attachments and then ran revised rates. > BJS sent IOG and revised rates to DD so he can share with Client. Dave: See notes in system. Update IOG is attached. Per person rates, based on the IOG attached, are as follows: Q = $210 T = $239 D = $299 S = $479. Generate the PPBCC for the bus quote from Martz and send that to your client along with the IOG – Rev 1 (attached) and the rates I have prepared above. Also let her know that we are awaiting the receipt of three additional charter quotes. If you have questions on how to generate the PPBCC from TPMS for the Martz Quote, please feel free to call Christi. This should get her to her $300 - $310 max, including transportation. Thanks Dave, BJS > Elite is Sold Out and we are waiting on quotes from Perkiomen, Fullington & Susquehanna. 1/12/16: > DD tried to email info to Rita...her mailbox was full. Called her school v-mail left basic info. she can call me tomorrow 1/12/16: > DD successful transmission of IOG & PPBCC at 9:15 PM. 1/13/16: > DD talked to Rita this AM did not receive the IOG or PPBCC that I fwd. Have since fwd. info again. Had a conversation abt. trip. She likes changes. Pleased with bus quote. Prob. go to contract when we see what the other bus quotes bring in. 1/27/16: > Per DD, wants to use Fullington - needs two coaches and JNM has secured the 2 coaches from Fullingotn. > DD is checking with Rita to see what new numbers are that we should be working with so we can prepare K accordingly and secure additional hotel rooms, attractions, etc. as needed. 1/28/16 > DD vmail for Rita requesting updated # so we can make reservations and complete contract. 2/2/16 > Per DD, Rita will have numbers by 2/8. 02/08/16: > Per DD, they are ready for Contract based on IOG from 01/12/16. > Will just need one coach from Fullington, so JNM, please release the second coach. > Since this is going to K, please review IOG K Version and make any necessary changes with vendors and in the system and then advise BJS when complete so he can get K on to Christi for CN prep. __x__ JNM _2-9-16___ __x__ HMS _2/10/16_ __X__ TPW _2/16/16___ 02/19/16: > BJS reviewed and updated attachments and then created PTP K Version. > Sent to CH for Contract Prep. TPW will send E-Agreement as soon as we have it back from CH. If not today, Client will have E-Agreement NLT Monday (2/21/16). 02/22/16: > TPW sent E-Agreement to Rita. 02/25/16: > Rec'd signed Agreement. > As this is now UNDER CONTRACT, please review and proceed as needed. ____ JNM ____ ____ TPW ____ ____ HMS ____ 03/02/16: > BJS emailed forms to Rita. > Per Dave, she is having a $5000.00 check sent in the next few days and then will send the balance after she returns from out of the country April 1st. 3-3-16 >Rec'd Hotel Info form, Final Pax, Room Lists and Food Allergy form. 3-4-16 >JM processed Hotel Room List Packet to include: 8 Q/32 pax 2 T/6 pax 4 D/8 pax 2 S/2 pax TOTAL 16 ROOMS/48 pax (40 + 8) __X___BJS_4/3/16____ ___x__HMS__3/23/15___ ___x__TPW__3/9/16___ 03/08/16: > Rec'd check # 28458 for $5,612.50. 03/14/16: > Rec'd check #28462, $4,500.00. 04/03/16: > BJS emailed and mailed Final INV #5994, $4,368.50 and made due 04/13/16. 4-12-16 >Rec'd Check #28535 in the amount of $4368.50
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