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Wed Sep 09, 2015
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Calvert Hall College High School Music Dept.-New York, NY-11-06-2015
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Calvert Hall College High School Music Dept.
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Trip Notes
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Towson, MD to New York, NY = 187 miles = 3.5 hours non-stop 9/9/15: > BT spoke to Brian Ecton this morning to ask about travel for this year > They are not doing a "big trip" this year, but he is taking Marching Band to National Championships in Nov. and would like to make a bigger deal out of it this time. In the past, they have gone up on a school bus at 3am and come right back. > My error on the date this time was I put 12am as return time but left the return date as 11/7. I WILL get this one day! > 40 marchers, plus 8 adults > Depart school around 2:30 or 3pm on Friday 11/6 > 1 charter bus, get quote > Dinner en route or near/at hotel Friday night. Does not want to go into the city that night. > Early b'fast at hotel on Saturday > They will be obligated at the National Champ in East Rutherford from about 6am until lunchtime Saturday am. Kids will eat lunch at concessions. > After competition, take kids into the city for something fun, a show, and dinner. I'm thinking a matinee followed by dinner? Or perhaps go to Top of Rock/shop, early dinner, show, then depart. > Depart after, return time to school can be late since it's Saturday. I would say midnight or earlier depending on itinerary for Saturday. > He doesn't have a budget in mind since he's never done this before. This has been an up and back in the past with no hotel stay, so he knows it's obviously going to be more than that. I told him NYC is usually $250/day, but with only one hotel night and their obligations with the marching band, perhaps it could be less. > This sounds like a CCIS for a day situation. If they like it, it could keep them on the books every year. He "thought we only did festival stuff". > Should I have made a new client called "Calvert Hall College HS Marching Band" and put this trip under that? Please advise and I'll fix it before you delete this. 09/09/15: > Brett, I think it best of you do as you suggested and ADD a new client, Calvert Hall College High School Band and then ADD the trip to the newly created client. This way we can keep is separate from the entire Music Dept stuff. > Please advise ASAP so we can get on this immediately since it is so close. Dave has a client going to this same event, doing a 2-Day / 1-Night trip on Saturday & Sunday, so I am familiar.
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