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General Trip Information
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Mon Jul 31, 2017
Trip Name
Northgate Area High School Band-Orlando, FL-02-14-2016
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Northgate Area High School Band
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Trip Notes
( Print Note )
( E-Mail Corporate )
Northgate Area HS to Disney = 995 miles / 17 hrs. non-stop 5/20/15 > SN received the following EM from band director, Jessica Haberman: Hello, I am still interested in learning more about CCIS and what you have to offer for a potential disney trip for the 2015-2016 school year. I filled out the information you asked for below. I did not see the Parade in Magic Kingdom as an option or it could be under a different name that I did not know. I did not include chaperones, the staff was only my direct marching band staff. If there is any other information you need I will be glad to provide it. Again I am exploring all of my options and was looking to see what CCIS had to offer for this trip. Thank you, -Jessica School Name: Northgate School District Group Name: Northgate "Flames" Marching Band Travel Dates: February 14- February 20, 2016 Number of Days in the Park (1-FL schools only, 2, 3, 4, 5, 6, 7, etc.): 4 Ticket Type: _X__ Starter (one theme park ticket / day for the # of days on the ticket) ___ Hopper (come and go as you please through all 4 parks on the same day, for the length of the ticket) ___ Premium (includes the Hopper & Water Park Fun & More Option) Program: _X__ Performing Arts On Stage with Performance _X__ Performing Arts On Stage with Workshop Only ___ Festival Disney ___ Youth Education Series ___ Youth Group Tickets (no program / performance / workshop, etc.) Director’s Name: Jessica Haberman School Address: 591 Union Avenue School Phone: 412-732-3300 ext 1054 Director’s Cell: 412-651-3994 Director’s Email: jhaberman@northgate.k12.pa.us Total Number of Trip Participants: __55_ # of Students __3_ # of Adults 6/24/15 > SN LVM for Jessica. Third phone attempt 7/6/15 > SN has been in correspondence with Jessica Haberman and will be meeting her on Wednesday, July 8th at roughly 5pm for a qualifying meeting for an upcoming Disney trip. 7/9/15 > SN met with Jessica Haberman last night regarding details surrounding her trip. Jessica would like to see the following: * Depart late on the 14th and arrive in Orlando on the 15th, having a pizza dinner at the hotel and time at Downtown Disney for the remainder of the evening. Jessica understands that this scenario will likely get in the way of driver hours and could require another relief driver. * Spend the 16th, 17th, and 18th at the park with a standard pass (they will skip Animal Kingdom) * Depart on the 19th to arrive on the 20th. They *could* get a pass for a 4th day if they wanted to visit Animal Kingdom and then leave afterwards. * Participation in You're Instrumental and Disney Dancin' workshops (roughly 15 dance workshop participants) * Parade performance * Combination of Disney Dining Cards and Meal vouchers They already received a proposal from Metro Tours, but did not give them the trip they wanted. Metro had them leave early on the 14th and had them to go the parks on Monday, which Jessica definitely does not want to do. They also had them eat at the Rainforest Cafe, and again, this is not something they wish to do. Additionally, Metro had them departing on Thursday to return on Friday, which was not in their original dates. Price was $895. > Price is important since this is not an area where the kids come from a lot of money. > Proposal should be ready ASAP, but can wait until early August. SN offered to present the proposal at the next committee meeting. 08/04/15: > BJS, TW and SN discussed all of the possible options on this trip and trying to give her what she wants, BUT keeping it cost effective for her students. > Decided to show her 3 different IOGs, with Rates, so we can then proceed as she directs. > SN is meeting with Jessica, the BD, next Tuesday, 08/11/15, to do this. > BJS completed IOGs. 08/05/15: > BJS ran rates (old style) and then put on IOGs and emailed IOG Pack with Rates to SN for her review and so she can share with client at next week's meeting. > Attachments and CQRs will be dealt with next week one we have the client's chosen IOG. > SN needs to get her decision and then we will proceed with the full blown PTP and PP and also get charter quotes based on her IOG selection. > FYI - Metro was at $895, including bus and it was a 3-night trip- our price for the trip she described to SN is $599 + bus. I expect bus to be $200 - $250 pp (based on 1 full bus), so we are projecting $850 max for a trip that is a whole day and night longer that what Metro provided. 8/14/15 > M received from Jesscia Haberman this morning included the following plan for a proposal based on the IOGs presented earlier this week: Sunday: Leave at 7:00 pm Monday: Breakfast and Lunch en route Hotel check in 4:00 Pizza Dinner at hotel Downtown Disney Tuesday/ Wednesday/ Thursday: Breakfast at Hotel Park days Lunch and dinner included Friday: Breakfast at Hotel and pack bus Park day (most likely Animal Kingdom) Lunch and Dinner provided Leave after the park to go home Saturday: Breakfast and possibly lunch included Arrive home early afternoon ** Also, is the Calypso Cay resort an option and if so, how is the price comparison to Buena Vista? Someone within the booster group made this suggestion. Looking at their website, it seems they do handle groups, but this property is in Kissimmee, and the BD thinks perhaps this parent stayed there at some point.. 07/18/15: > BJS and SN revised the IOG to the K version, it is adding a 4th day at Disney and then arriving home Saturday afternoon. > Tommy, please see note above and call Group Sales at the Calypso Cay Resort in Kissimmee. > This property is not in the system, and I see no real reason to add them at this point unless this group decides to go there instead of the Buena Vista Suites. > Give them the group's specs and see what they can offer, check to make sure the resort is all interior corridors, remember to get info on the breakfast (full breakfast or continental, buffet or plated, included in room rate, breakfast in a large separate room, restaurant, or in the lobby with all the other hotel guests, etc.). > Suites, how many can they accommodate, etc. If standard rooms, we would need about 20 DDs. If suites, number of rooms will depend on how many they can accommodate. > JM, please send CQRs to Mlaker, Barons, Anderson, Myers, etc. - but NOT BMT. > Please make attachments as needed and then BJS will revise rates and send to CH for PTP. Since SN has already met with her face to face on a few occasions, we decided that in the interest of time, PP would not be required. __x__ TW _8-18-15___ Left VM for Brandi Durling, Dir. of Sales at Calypso Cay. __x__ JM __8-20-15__ ____ HMS ____ 08/21/15: > BJS reviewed attachments and then ran revised rates. > BJS sent to CH for PTP prep - will also need PP. 09/08/15: > Per SN - > SN spoke to Jessica Haberman - They are ready to go to contract! > Myers is their charter company choice. > Add student security. > As this is going to Contract, please review and proceed as needed, including the hotel. > TW, please send the Director the Disney Application so she can complete and get back to us ASAP so we can then submit on-line. > BJS added Security as an attachment. Security will be billed as a line item on their final invoice at $159 / night for the one guard. > Tour Agreement to be sent early next week. Thanks! > BJS completed PTP K version and also changed name on IOG to K Version. _x___ JM _9-9-15___ _X__ TW _9/9/15_ ____11/16/15 HMS X____ 9/11/15: > Rec'd TPL and sent along to RY so they can share with WDW. 9/13/15: > BJS sent to CH for K prep. 09/14/15: > TW sent E-Agreement, due 9/21/15. 09/16/15: > Rec'd signed K. > As this is now UNDER CONTRACT, please review and proceed as needed, keeping in mind, first $ is due 10/14/15. > JM, please process GLH per our new SOP. __x__ JM __9/18/15__ __x__ TW _9/18/15___ __X__ HMS _9/23/15___ 10/15/15: > Rec'd check #3303, $10,140.00. > AS this is their First Payment, please review and proceed as needed. Thanks! _x___ JM __10-19-15__ __x__ TPW __10/19/15__ _X___ HMS _10/21/15___ 11/16/15: > Rec'd 2nd Payment check #3288, $15,027.50. >Rec'd Travel Planner Letter 12/14/15 > SN spoke with booster president Jonette Wersley today regarding adult room assignments and final participant numbers. They wished to have one adult room as a single and wanted to know how the price would be affected with 1.) the difference between triple, double, and single occupancies, as well as 2.) how their price would be affected with their final numbers (46) being slightly below the projected estimate (53-58) SN spoke to BJS and CCIS will do the following: * remove the GTV * change the comps from two doubles (at a rate of $1738) to a SINGLE (at a rate of $1169) SN relayed this information to Jonette by phone and Jessica via EM. >Rec'd Room List 12/15/15 > SN received text from booster president, Jonette Wersley, last night stating: "Put Greg in my room. So three adult rooms. Double, double, triple" SN EM'd JM with this information. >Rec'd Hotel Info form and Final Pax. >JM processed Hotel Room List Packet to include: 4 Qnt/20 pax 4 Q/16 pax 2 T/6 pax 2 D/4 pax TOTAL12 Rooms/46 pax (39 + 7) __X___BJS_01/05/16____ __X___HMS__12/18/15___ ___x__TW____12/21/15__ 1/4/16 > EM received from Jessica Haberman today: > 10 for the dance workshop and 29 for the instrumental workshop. 1/6/16: > BSJ emailed and mailed Final INV #5937, $16,168.50 and made due 01/15/16. 1/12/16: > TW ordered Disney tickets from John @ RY. 1-22-16 >Rec'd Check #3307 in the amount of $16,168.50 02/02/16: > Jessica contacted SN - a student was left off their list. 02/03/16: > Missing Student is Aaron Meyer, he is a mail and an instrumentalist. > TPW has contacted John at RY re: getting the extra tickets, etc. > SN is finding out what room he should be placed in. Once known, TPW will need to advise the hotel accordingly. 02/08/16: > BJS updated Room List with the 47th pax. > TPW, please get the REVISED Room List to the hotel before we leave for Texas. Thanks! __x__ TPW _2/8/16___ Faxed and emailed Nilda. 02/23/16: > BJS emailed and mailed INV #5946, $489.00 for the Late Add Pax difference (#47), due: 03/18/16. 5/3/16 >SN emailed Jessica reminding her of this invoice and asked her to advise regarding its status. >Em received from Jessica: Hello, My treasurer has been uncommunicative with myself and any of my booster members. I had no idea that she had never paid this. I have a new treasurer that officially takes over this upcoming Thursday and will have the ability to pay off that amount. I apologize for all of the financial issues that were caused. -Jessica 10/27/16: > Gregory Tada called, said he was a booster officer, re: refund for girl who had appendectomy night before trip. > BSJ told him to mail us the tickets with letter of explanation and we would see what we can do. > SN LVM with Jessica Haberman to find out what or if anything was said or done on the group's end in regards to this student. 10/31/16 > Jessica called SN today, saying the Greg Tada is now the booster president and that he asked her about this over the summer, but never did anything about it until now. > Jessica says the parents of the girl who was sick are refusing to pay for anything regarding band until this is resolved. > SN told Jessica that Greg contacted CCIS and the BJS instructed him to return the tickets with an explanation letter.
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