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Bible (Basic Trip Report)
General Trip Information
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Thu May 05, 2016
Trip Name
Our Lady of Good Counsel Music Dept.-Orlando, FL-04-06-2016
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Our Lady of Good Counsel Music Dept.
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Trip Notes
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OLGCHS to WDW = 890 miles / 15 hrs non-stop 5/13/15: > 2-Day Festival Disney Starter Ticket > BJS completed IOG and then ran some sample rates and sent to Brett - Brett: See IOG attached. I do not yet have an answer on rate & availability from the Radisson Resort Orlando Celebration, so I have estimated their portions based on their rates from the Spring. Without transportation, I am estimating a Quad Rate of $539. I have sent this IOG along to Baron’s for a charter quote and will advise as soon as I have their response. This ballpark package includes the 2-Day Festival Disney Starter Ticket. As for air, I suspect that will add another $400 - $600 per person, but based on what I saw this past spring and rates we have seen for groups this coming winter and a few who already have quotes for April 2016. . I cannot estimate this because air changes every day. Remember, to this, you will have to add ground transportation in Orlando and to be safe, I would estimate $1500 / bus / day. I hope this helps. BJS. 06/10/15: > BJS and Brett ran rates. 06/16/15: > BJS sent EM to BT to get charter choice = Hunt Valley / Gunther. 07/28/15: > BJS emailed Advance Deposit INV #5830, $18,000.00, due 08/14/15. 08/12/15: > Rec'd Advance Deposit check #11792, $18,000.00. INV #5830 - PIF. > AS funds have been received, please review IOG and proceed as needed. Thanks! __x__ TW __8/14/15__ __X__ HMS __8/14/15__ ___x_ JM __8-17-15__ 08/31/15: > Sent note to Brett re: Ensemble info for FD application. 8/31/15: > BT entered Festival Disney Info below: > School enrollment: 1225 - Principal, Thomas Campbell > Instrumental: Wind Ensemble: Brett Taylor, director - 44 Symphonic Band: Richard Slocum, director - 27 String Orchestra: Richard Slocum, director - 18 Jazz Ensemble: Richard Slocum, director - 15 (mostly crossovers from other groups) > Vocal: Chamber Choir (mixed): Stanley Spottswood, director - 22 Honors Chorus (mixed): Stanley Spottswood, director - 28 Treble Choir (women): Brett Taylor, director - 19 Mixed Choir (mixed): Stanley Spottswood, director - 50 09/13/15: > BJS sent to CH for K prep - she will also need to complete a PTP as we just did and IOG and rates for Approval. 09/16/15: > TW sent E-Agreement. 09/16/15: > Rec'd signed K. > AS this is now UNDER CONTRACT and an Advance Deposit was received last month, please review and proceed as needed. > JM, please mail GLH to the school per our new SOP. > Thanks Everyone! __x__ JM __9-18-15__ __x__ TW _9/18/15___ __X__ HMS __9/23/15__ 09/28/15: > Rec'd TPL. 10/26/15: > Rec'd check #12349, $29,320.00. 12/4/15: > Per BT convo. with BJS, we would like to see if there is a 5th bus available and enough rooms to accommodate more students and chaperones. > Updated numbers would be 195 students + 45 adults or 240 total pax. > JM, please see if their charter company has a 5th coach available. If they do not, see if you can find one from someone else in the DC metro area. Start with whoever was the next closest in price. . . > TW, please see if the hotel can accommodate these additional pax. We currently have 68 DDs in the block and if the group gets to 240 total pax, we will probably need 80, so 12 more DDs. > BJS made no changes to the numbers on the IOG, Status Schedule, or in TPMS and will not do so until we see what Jude and Tommy are able to find out. Please advise BJS as soon as you have your answers. __x__ JNM __12-7-15__ __x__ TPW __12/7/15__ Left vm for Bill Z. at the hotel. 12/8/15: > TW spoke with Bill at the hotel, and they are able to accommodate 12 more dbl/dbls. He will send over an addendum today. 1-15-16 >Rec'd Check #0012924 in the amount of $47,352.00 2/4/16: > Stan just told BT today that he wants to separate out his men's and women's choirs. Is this still possible? See note from 8/31 > So vocal groups would look like this: Chamber Choir (mixed): Stanley Spottswood, director - 22 Honors Chorus (mixed): Stanley Spottswood, director - 28 Treble Choir (women): Brett Taylor, director - 19 Women's Chorus (women): Stanley Spottswood, director - 23 Men's Chorus: Stanley Spottswood, director - 23 2-5-16 Rec'd Room Lists, Hotel Info, Final Pax, and Food Allergy form. 2-8-16 >JM processed Hotel Room List Packet to include: 44 Q/176 pax 5 T/15 pax 15 D/30 pax 13 S/13 pax TOTAL 77 ROOMS/234 pax (192 + 42) _____BJS_____ ___x__HMS__2/18/2016___ __x___TPW___2/18/16__ >JM processed Hotel Room List Packet to include: 44 Q/176 pax 5 T/15 pax 15 D/30 pax 14 S/14 pax TOTAL 78 ROOMS/235 pax (192 + 43) _____BJS_____ _____HMS_____ __x___TPW___2/23/16__ 3/2/16: > BJS, these are my thoughts for our basic itinerary at Disney. Not pressing, but we can chat about any issues when you have time. > We'd like to do Hollywood Studios on Friday. > Friday - 8:30am - choir groups depart and go to Hollywood Studios, all instrumental groups depart to go to watch jazz ensemble perform at 10:10. > After jazz performance, all inst. groups go to Hollywood Studios for lunch. > Choir eats lunch, then meets to depart for their performances in the afternoon, then returns to the park to eat dinner. > Inst. groups eat dinner, then meet to depart for remainder of their performances which start at 7:05. > 9:30pm - Choirs depart park for hotel, inst. groups depart festival for hotel > Let me know if there are any bus driver hour pitfalls with the above scenario. If so, free time at the hotel in the morning with a later breakfast would not be the end of the world. Just trying to get equal park time for both groups. > Saturday - all day at Magic Kingdom, then depart for Typhoon Lagoon (Disney trans.?) for the awards around 4pm. 3/4/16: > BT and BJS solidified Good Counsel itinerary for Dinsey as follows: Thursday: > As is on IOG Friday: > All groups depart for Hollywood Studios, Jazz Ensemble stays on bus and goes to Atlantic Dance for performance at 10:10am. > After performance, jazz ensemble goes to Hollywood Studios > Choir (115 students + chaperones = 3 buses) eats lunch by 11am, meets a 11:45 at main entrance, and departs for Saratoga Spring for performances which begin at 1:15pm. > Choirs return to Hollywood Studios after performances. Depart for hotel at 9:30pm > Instrumental Groups (89 students + adults = 2 buses) eat dinner by 5pm, meet at main entrance by 5:45pm, and depart for Ballroom of the Americas at 6pm for performances that begin at 7:05pm. > Inst. groups depart for hotel after performances at about 9:30pm Saturday: > All groups to Magic Kingdom after breakfast and check out. > Disney transportation to Typhoon Lagoon around 4pm. > Buses pick up after awards and depart for home. 3/8/16: > Convo between BT and BJS: > We decided to move departure time to 9pm to ensure hotel arrival for dinner/pool time. > BJS, make sure to update time above and make sure Hunt Valley has updated IOG. 03/10/16: > JM, Brett has decided he would prefer to leave the school on the first day at 9PM instead of 10PM. Please contact the Charter Company to make certain this change is doable. BJS updated Bible and IOG accordingly. Please advise both BJS and BT once confirmed. Thanks! __x__ JNM __3-10-16__ 3-10-16 > JM called Hunt Valley and spoke with Tom. Got the ok to leave at 9 PM instead of 10 PM. 03/13/16: > BJS reviewed numbers and K, well above minimums, so no changes required. > BJS emailed and mailed Final INV #5964, $74,768.00 and made due 03/23/16. 3/21/16: > BJS, please send the final package for Good Counsel to MY HOUSE as school will be on spring break all next week. 3-25-16 >Rec'd Check #0013467 in the amount of $74768.00
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