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Mon Dec 07, 2015
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Moniteau High School Band-Orlando, FL-11-26-2015
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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
West Sunbury --> Orlando 1017 miles / 17 hrs nonstop 2/16/15: > SN added trip to system. Dates: 11/26/15 - 12/1/15 > They want to depart for home at approximately 8pm on their last day, but SN asked Denny about the time they wish to leave on the 26th. > 75 students and 15 adults > Disney parks only - No Universal. > Do not want time at Downtown Disney > Parade performance and "You're Instrumental" workshop > No Student Watcher security > Stay off-property > Is it possible to keep this within $750 range, total? > Proposal needed ASAP. > Depart from the school on the 26th at approximately 3pm 02/18/15: > BJS and SN discussed - 4-day Standard Park pass. Will go to Disney on Friday when they arrive around 12 noon. 03/17/15: > BJS completed IOG. > BJS attached Disney PAOS, headphones and GTV dvd. > Jude, please send hotel specs to Jennifer at BV Suites. > JM, please send CQRs to all of the requlars we send for with schools from western PA. > JM / HMS, please complete attachments as needed. Disney Meal Coupons at Dinner are the $15 ones with OUT dessert. Thanks! ___x_ JM __3-18-15__ ____ HMS ____ 03/23/15: > BJS ran rates and sent on to CH for PTP prep. 03/23/15: > BJS sent PTP Packet and PAOS Application to SN so she can et to client ASAP. 3/31/15 > SN received texts from both Trinket and Denny. Denny will return the applications before the end of the week. Also, they are likely choosing Anderson as their charter, but SN needs to confirm since the message received from Denny was worded as they are "thinking" they are going with Anderson. 06/01/15: > Per SN - > JM to check on Anderson coaches to see if still available. > Change $15 Disney Dining Cards at Lunch to $10 Disney Dining Cards. > Delete Bose headphones > Delete Group Travel Video. > Rates dropped by $30pp. > BJS updated IOG and called it K Version. > BJS updated rates in system. 6/9/15: > SN spoke to Trinket this morning. They want to get rid of the Disney Dining Cards altogether. So no lunches in the park. > Delete DVD & Headphones. > Keeping both Performance & Workshop. > BJS will need to revise rates when he gets back from VA. > BJS already updated attachments. > They are ready for K. > Charter Choice was Anderson and it is already UNDER K. > Mail CN to Denny at 131 Kildoo Rd., Butler, PA 16001. > As this is going to K, please review and proceed as needed. Thanks! __X__ HMS __X__ __x__ JM __6-16-15__ 06/16/15: > SN is thinking trip may be more like 75 total pax, so BJS used 72 as the DOF and 75 and the minimum number of total trip participants when preparing K version on rates and PTP, Contract , etc. > TPMS will not allow us to adjust the number, BUT BJS did the math, as much as possible, on 72 as the DOF. > BJS revised rates and prepared PTP K Version. > Sent to CH for CN prep. 06/16/15: > CN mailed to Dennis' home address. > K and 1st $ due 07/16/15. > Disney PAOS Application due ASAP. 7/29/15 > SN LVM for Denny as K is past due 8/4/15: > SN LVM for Denny regarding their contract. 08/12/15: > Rec'd check #1287 from Boosters, $25,000.00. INV 5827 PIF + additional toward INV #5828. > We still need their Signed K, TPL and PAOS Application to get caught up. > As funds have now been received and this is considered UNDER CONTRACT, please review and proceed as needed. Thanks! ____ TW ____ _8/14/15___ HMS __x__ __x__ JM __8-17-15__ > Denny asked SN to let him know when things were received, so she will inform him that payment has arrived but that we are still waiting for the rest. Denny said those things were completed and ready to mail, so the reason for the delay is not clear. > SN LVM for Denny regarding the above. 08/31/15: > Rec'd signed K and the Disney Application, BUT we still need a video link. > BJS sent EM to SN so she can work on this. 09/01/15: > Rec'd check #1295, $12,000.00 10-9-15 >Rec'd Hotel Info, Room List and Final Pax 10-12-15 >JM processed Hotel Room List Packet to include the following: 2 Sxt/12 pax 9 Qnt/45 pax 2 Quad/8 pax 3 D/6 pax TOTAL 16 Rooms/71 pax (52 + 19) > As these numbers are now FINAL and GUARANTEED, pelase review and proceed as needed. Thanks! _X_ BJS _10/13/15_ _x_ TW _10/12/15_ ____ HMS ____ 10/13/15: > BJS reviewed numbers are they are below K minimum. Reduced comps to 2 instead of three. Gave them at the Double Rate, even though they do not have any double packages. > BJS emailed and mailed Final INV #5896, $17,275.00 and made due 10/19/15. > SN forwarded invoice to Trinket Clark. 10/21/15: > BJS emailed corrected Final INV, #5896, $17,755.00. 10/29/15: > Cashier's check for meal credits can be made out to the band treasurer: Jackie Shakley. 10/30/15: > Rec'd check #1313, $17,755.00. > Pending no other changes, account is PIF. 11/13/15 > SN left VM for Denny regarding EM sent to him from Disney. He needs to give them a response and SNs VM was a reminder to check his inbox for this EM and to respond accordingly ASAP.
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