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General Trip Information
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Tue Jun 02, 2015
Trip Name
Arundel High School Music Department-Orlando, FL-12-02-2015
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Trip Notes
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HS to Orlando = 900 miles / 15 hrs non-stop 02/13/15: > Per EM from Ian following lengthy conversations with BJS - > At this point Arundel High School will need to cancel their trip to New York City on April 24th, 2015 due to a lack of payment and requisite students for the music program to fund and staff our program's performances and bus costs. > In lieu of this performance trip, we would like to instead contract a trip to Orlando, FL departing Gambrills, MD on December 2nd, 2015 and returning the evening of December 5th, 2015 (arriving back at the school on 12/6/15). > It is our intent to participate in the Disney's Performing Arts On Stage program with a Band, Choir (Candlelight) and String Orchestra. > The trip will be comprised of approximately 75 students, 12 Chaperones and 2 Directors. > We would like to initially plan for an All-Inclusive Package, off-site, with a suites style resort and sextet rooms for the students. 03/16/15: > BJS completed IOG. > JM / HMS, please make attachments. > JM, send specs to Jennifer at Buena Vista Suites (use 5 / suite for students and 2 / suite for adults). > BJS attached Disney PAOS & Candlelight Processional. > The Disney Meal Coupons for Dinner will be the $15 Dinner Coupons - WITH OUT Dessert. > JM, seed CQRs to all of the groups you sent them to for this year's NY trip that did not go. Thanks! ___x_ JM __3-18-15__ ____ HMS ____ 03/23/15: > BJS ran rates since hotel is now RROC. > JM to send note to CH once she has a few of the bus prices in the system. She can add what she has since the hotel has been selected. 03/25/15: > BJS sent PTP Pack to CJ so she can share with Ian and get their charter choice, go to K, etc. 3/25/15 >CAJ - sent an email to Ian about his new proposal. Will call in the morning. 3/26/15 >CAJ - School said he has been in concerts for the rehearsal of the school musical. 3/27/15 >CAJ - in the auditorium all day with the school musical. Front office suggested I email him since he will be tired up all day. 3/30/15 >CAJ - Went over trip with Ian. Looks Good, wants to get the ball rolling and his charter company of choice and school approved is Hunt Valley please. > JM, please ask for K from Hunt Valley / Gunther. > Ian just got done talking with his choir teacher and wants to see if the All Star resort with no video would be about the same price as the current trip. > BJS reviewed rates and YES, we can delete the GTV and PENDING AVAILABILITY, the All Star would be about the same price. > Cindy, does he want us to pursue that option? Please remind him, the All Star will have exterior corridors. __x__ JM __3-31-15__ 3/30/15 >CAJ - Ian said If it will be about the same cost, we would like to go ahead with that. (All Star Resort). 04/12/15: > BJS completed PTP K Version. > Rates dropped $10 across the board. > BJS sent Em to CH - Ready for K. > CN to mail 4/13/15. 05/13/15: > Rec'd EM from Ian - Good Afternoon Bryan, I hope this email finds you well! Here at Arundel we seem to be going through some growing pains as we are developing a new music boosters and sorting through some issues. Here’s the situation as it stands, even with the additional time the 2015 Disney Trip does not provide our program enough time to raise the money for the trip and the students’ yearly participation fees. In additionally, my colleague has concerns about the travel arrangements as she has done this Disney Trip through a different travel company at her old school (Choir Director of Reading HS in PA) and strongly feels it would be a better experience if we flew. So I am asking for your patience and help with this, I know this has been a long process, but I really am trying to provide the best experience possible for our families. I understand what we are about to ask for is more expensive, but as a faculty we feel this will offer both the incentives needed to recruit full ensembles of students and the time for our program to help our students raise the funds for this trip. Trip Modifications: December 2016 to Disney *Dates: 12/1/16 am departure to Orlando, FL – 12/5/16 am return to MD *Transportation: Airfare *Lodging: All-Star Resort *Pass: Park Hopper *To help lower the initial cost to students, we will not include meals during travel to/from Disney. We also do not want a picture/video package. **We will also take care of the equipment truck rental and transportation arrangements for our drivers to make planning easier. Thank you for your support and consideration, Ian Burns 5/13/15: > BJS replied - Hi Ian! Thanks for the update and we are glad to help. I can tell you that air will add considerable expense, as you have eluded to. It is impossible to project what the air fares will be 18 months prior to the trip, for the airlines do not release rates until approx. 11 months prior to travel. I do know that for groups flying in December 2015, fares are between $450 and $550 per person. Do not be tricked buy the fares you see advertised for cheap flights to Orlando. These are for individuals and very few of these seats exist. Group travel by air is one thing that does not garner you any discounts – fares are actually more expensive for groups since you are taking up a consider amount of the plane’s inventory. Keep in mind, in addition to the air, you will also need private chartered ground transportation in Orlando for your Performance Day(s). Please be aware that Disney has not yet released hotel rates for December 2016, so we cannot project what may happen to your package rates at this time either. Disney has just released their 2016 ticket prices for Performing Arts On Stage and I can tell you, the difference between what we included in the trip you have in front of you for December 2015 (a 3-Day Standard ticket) and the 2016 3-Day Hopper pass is over $80 per person. I do not know if you saw the email we sent out earlier this week, but the entire Youth Travel Industry has been caught completely off-guard by this, the largest increase in Disney’s history! With these facts in front of you, rather than us working up an entirely new proposal and contract, since your dates are too far out for us to be able to guarantee air and hotel, etc., I would like to suggest that you share this information with your colleague, as well as your parent support group and see how they want to proceed. I would ask that you then get back to me sometime early next week so we will know what direction you are going to proceed and we will then make the accommodations accordingly. I hope this information has helped and I look forward to hearing from you soon! Sincerely, Bryan J. Stevenson, President > JM and HMS, please read the correspondence above so you know where this stands and proceed as needed. Since it seems as if the entire trip for 2015 could be up in the air, you need to make certain we can get out of anything without harm should this end up canceling in the next week or two. Thanks! __x__ JM __5-19-15__ ____ HMS ____ 05/27/15: > BJS sent follow up EM to Ian - Ian: I am following up with you regarding the trip to Orlando, be it in 2015 or 2016. Did you see the information I shared below? Please advise ASAP so we can make some final decisions regarding Orlando as well as this year’s canceled trip to NYC. Thanks, Bryan.
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