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General Trip Information
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Wed Jan 14, 2015
Trip Name
Western Beaver High School Band and Choir-New York, NY-05-29-2015
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Western Beaver High School Band and Choir
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Trip Notes
( Print Note )
( E-Mail Corporate )
Industry, PA to Hotel = 410 miles / 7 hrs non-stop 11/13/14: > SN spoke to Don Hixon today regarding a May 2015 NYC trip for the band and choir. Group size: 50 students, 10 adults **ONLY ONE BUS NEEDED** Budget: $500-600 Dates: 5/29/14 depart 12:30 pm 5/31/14 return 10pm Proposal needed: By Thanksgiving break or shortly thereafter Activities: Shopping time around Time Square and Canal Street. Workshop (Broadway 101?). Top of the Rock, Ellis Island, Broadway show, "nice" dinner out for one meal. If there is time and/or opportunity for a performance, that would be appreciated, but that depends on what is actually available. They have used Kaleidoscope in the past few years, but the band director suggested to Don that they look at CCIS. Don indicated that price is important but value is more so. 11/22/14: > BJS completed IOG, made attachments, and then ran rates and completed PTP. > BJS emailed PTP files to SN so she can set an appointment to go through it with the group before Thanksgiving if possible. > SN, since Saturday is their only option for a show, we ncluded a $90 show budget. When you meet with Don, please give him a BSSF Packet d=so he can complete and get it back to us ASAP. If we can get tickets to his show choices for less than $90, we will and give him the corresponding price reduction. Make sure he is aware of this and the fact that our hotel is the Hyatt Place Meadowlands (where you just stayed with the Tag Alongs) and point out how close to Manhattan it really is. > HE is saying the value is important, not necessarily the price. these are the types of things that should make us ore valuable. Plus the iPad, Group Travel Video, and all of our other programs. Plus the fact that we are right here and you are in front of them should make a difference. Would be very interesting to find out why they stopped using us and fellout of touch for the past few years. Contrary to popular belief, Kaliedescope is not a local company, they are based in Orlando. > JM, please send out CQRs to all of our Pittsburgh area regulars. PLEASE NOTE - group is projecting 60, but regardless of their final number, they only need ONE (1) bus, per SN's meeting with Don Hixon, the Director. Please advise Stephanie as each and every quote is received. Do not add 5% to the bus cost for this group. ____ JM ____ ____ SN ____ 01/14/15: > BJS sent EM to SN - we really need an answer on this trip! 01/14/15: > SN spoke to Don Hixon this morning: They are going with Kaleidoscope. Don said that he and Andrea have not been happy with Kaleidoscope for a various reasons: 1. promised a pool party for the kids, but when they arrived, the hotel pool occupancy was only 16 so they had to have the kids swim in 20 minute shifts to allow any of them pool time at all. 2. Not enough room for the kids to sit and eat at the hotel for breakfast 3. company didn't obtain the proper permits for a performance 4. Last minute itinerary changes while on the trip, made by the escort, not approved by the directors. It was stuff like this. He said that the chaperoning parents were perfectly happy on THEIR end of things, but things have not been right for the students. The price, he said, was comparable, so that wasn't part of the issue. The school district does not sponsor overnight events, so the trip falls under the umbrella of a booster sponsored event, so they have the say in ultimately who is used. The other part of it was some apparent confusion that resulted after Wayne was let go. I guess this happened right before their departure date for their Williamsburg trip and there was a bit of confusion in getting their final itinerary and tickets to them? Unfortunately, at the time, it left a slightly unfavorable impression. Other things to consider: 1. believe it or not, Bryan Helsel was the one who pushed them to try us again. 2. Don was really pleased with the communication and with the proposal we provided. 3. In hindsight, Don felt he and Andrea started the process too late to fairly introduce something new to the booster group. 4. He feels this trip may not go as it is this year because of the time frame for his kids to get the money together. 5. Don and Andrea want us for next season, and I suggested that in the early stages, that I be present at the booster meeting to present CCIS to their parents. > BJS replied to SN - – I appreciate the thoroughness of the WB info and the fact that we were not chosen in light of the possibility of the trip never even happening this year. Saves us a lot of hassle a month or two from now when they say we aren’t traveling. The fact that Dona and Andrea want to use us next year is important and getting in front of the boosters, is definitely important. Be sure to stay on this! > Please review and cancel all ass needed. Thanks! ____ JM ____ ____ HMS ____
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