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Mon Sep 28, 2015
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Bedford High School Band-Philadelphia, PA-03-20-2015
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OR
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Trip Notes
( Print Note )
( E-Mail Corporate )
Bedford to Philly = 203 miles / 3.5 hrs non-stop 9/26/14: > DD spoke with Steve Rodgers would like to go ahead and plan a trip for March 20-21, 2015 to Philadelphia, with a one night stay. I would like for us to see the Philadelphia Symphony one of those two days, as they are performing the Holst Planets. I am open to ideas for the other activities on the trip. Maybe some historical stuff if it is available. I am not sure if there is a performance possibility or not. > Sorry for the delay on things. I was trying to secure a date for the trip, but am working with our new chorus director to change the date of our musical. > Also, just to let you know, my boosters (at least my president) have some type of issues this year about using CCIS. I fully plan on using CCIS this year despite this opposition. I will be getting quotes from several other travel companies. Even though these companies do not offer what you guys offer, I still must to please the boosters and administration. > Our Approx. Numbers > 75 - Students > 3 - Directors > 10 – Chaperones 10/21/14: > BJS completed IOG and made some attachments in the system. > Hotel has already been selected via BMG. > JM, please send CQRs to Bollman, Atlantic Coast, Fullington and Shrock. We will add 5% and the Driver's Room. > JM & HMS, please make remaining attachments and updates as needed. > Jude, please check with Hollie before attaching the Guided Tour Company - we want to make certain we are using the one we worked with last year who was very thorough. > FYI, the Buca in Philadelphia proper has closed. The Buca I have put on the IOG for Friday's LUNCH is in Exton, PA and I suspect it may need added to the system. > Please advise when complete so I can run rates and then get along to CH for PTP prep. Thanks! __x__ JM _10-22-14___ __X__ HMS _10/23/14_ 10/23/14: > BJS completed reviewed attachments and then ran rates and sent to CH for PTP prep. 10/24/14: > Completed PTP Pack and emailed to Steve. Steve: Attached please find the Pre-Trip Planning Proposal for your group’s up-coming trip to Philadelphia. Your careful review of this information is very much appreciated. Dave will follow up with you on Monday to see if you have any questions or concerns. Do not hesitate to contact me in the interim should the need arise. Thanks again for the opportunity to be of service to you and your students. Have a fantastic weekend! 10/29/14: > BJS sent PPBCC (Bollman) to Steve via EM. Steve: Please see attached Per Person Bus Cost Chart for the quote we received yesterday from Bollman. Jude is still tracking down two outstanding quotes (Fullington & Atlantic Coast); however, if you are comfortable with one of the quotes we have already provided, please advise as to your choice and we will get the buses secured. Many companies are sold out over several weekends in the spring, so the sooner you can make a decision, the better. Thanks, Bryan. 11/4/14: > Per EM from Steve. > Bollman is his charter choice. JM has requested K. > Delete Dave and Busters and replace with a $15 Meal Credit for a Philly Cheesesteak at the conclusion of the City Tour and then they will depart for home. > Spirit of Philadelphia also called and LVM for HMS, Luncheon cruise will now baord at 12.30pm and sail from 1 - 3pm. Because of this change, BJS had to move Guided City Tour to Friday afternoon and then the Art Museum to Saturday AM, and the Franklin Science Center to Friday afternoon. > BJS updated IOG accordingly and attached the $15 Meal Credit. > BJS updated rates accordingly (dropped by $10pp.) > HMS, please cancel Dave & Busters for this group and mark INACTIVE. Also, make the necessary changes to the reservations with the Art Museum, Science Center and Guided City Tour. > As this is going to K, please review and proceed as needed. Thanks. CN to mail NLT 11/10/14. __x__ JM _11/5/14___ __X__ HMS __11/5/14__ 11/6/14: > BJS sent to CH for CN prep. 12-8-14 >Rec'd contract and Travel Planner Letter 12-15-14 >Rec'd Check #130 in the amount of $9,233.00 01/05/15: > Rec'd HIF. > Form set due 01/16/15. 1-14-15 >Rec'd Final Pax and Room List 1-15-15 >JM processed Hotel Room List Packet to include: 8 Q/32 pax 5 T/15 pax 4 D/8 pax TOTAL 17 Rooms/55 pax (47 + 8) __X___BJS_02/01/15_ _____HMS_____ 1-13-15 >Rec'd Check #133 in the amount of $11,932.00 01/16/15: > Rec'd EM from Steve - Dave and Bryan, I received the message from Dave this morning. Since the Bedford High School Band is only taking 55 people on our trip to Philadelphia this March, we will only need one coach bus for the trip. You may go ahead and release the other bus. Thanks! Steve. 01/19/15: > BJS advised JM to cancel the 2nd coach. 02/01/15: > 25 pax below K minimum, so BJS deleted GTV dvd. > Would not have gotten iPad but it has already been mailed. > Dropped comps to a total of just 2. > Since numbers are low, it appears as if group has actually over-paid. BJS will review with JAF and then proceed as needed. 2/3/15: > JAF mailed $3,074.00 overpayment on ck #9233. 03/14/15: > BJS emailed Final Itinerary & QR Code half sheet to the Band Director, as well as DD, JM, HMS, and JAF. 3/26/15 > DD debriefing Steve had a concer that people at art museum said tickets were not paid for when he went to the ticket area. Problem was quickly resolved. he sent this update later in the day: Our Step-On Tour Guide The tour guide we had for the step on tour was very knowledgeable, but was rather annoying and at one point had a verbal disagreement with the bus driver that the students could hear. This was unprofessional. Obviously, this is not the fault of CCIS. I did think that you should know that we not pleased with her as a guide. Science Center Most of our students did not enjoy the science center very much. Some of that had to do with the fact that there were lots and lots of little kids running around everywhere, but some of them thought it was beneath their level. Group Travel Video I had emailed with Bryan about the participant number change a few months ago and he mentioned that he would take some things out of our trip package to keep the price from rising. I have no issue with things being removed (GTV, director trips, etc.) to keep the price the same. I would rather that happen than the price go up. I just wish I would have been able to plan for this, as our students and parents were expecting a picture mosaic from this year’s trip. If I was alerted to this and I missed it, I am very sorry for the fuss. Again, I am not angry or upset about this, I just wish I would have known earlier so I could plan accordingly. Overall, the trip was awesome the kids and adults have lots of fun. The topics above in no way taint the value, educational aspects, and fun from the trip. Thank you for all you do.
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