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Tue Feb 24, 2015
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Moniteau High School Band-Pittsburgh, PA-05-08-2015
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Hotel Info Form
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Contract Status
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
9/25/14 >SN met with Denny and Trinket today to discuss their upcoming trip to Pittsburgh. > 67 studeints, 15 adults > Budget $300-350 * Music in the Parks at Kennywood on May 9th Other activities to include the following where possible * Heinz Hall to see Fantasia * Incline * dinner at Buca di Beppo * Station Square shopping time * Pittsburgh Zoo * Gateway Clipper tour cruise or lunch cruise if available > They seem willing to entertain other suggestions if they are needed. Phipps Conservatory or the History Center or any of the Carnegie Museums could also be possibilities. Proposal needed by October 7th. 10/12/14: > BJS sent EM to SN - 1. Need to know what ensembles will be participating in the MITP competition at Kennywood. Also need to know school enrollment, how many students in each of the participating ensembles, and the ensemble’s director. 2. Please advise on Monday so I can complete their on-line MITP registration. Thanks, BJS. 10/12/14: > BJS completed IOG and sent SPECS to BMG. > JM, please send CQRs to all of the usual companies in the area. I would NOT send it to Campbells, as I am afraid the bus family will share with the travel family and they will take our trip. > BJS made several attachments, so JM, please be careful not to duplicate any that have already been attached. The Gateway Clipper will have to be added (there is a Gateway Cruise in the system, but it is from St. Louis). > Please review and call / update all as needed. (MITP festival is good - I updated that already). > The Zoo Admission and Meal Package that was already in the system and updated following the trade show you two went to last spring seems a bit expensive for student rates, so please call their office and see what they can offer, even if it is just "Zoo Money". > Call the PSO and get concert ticket prices as well. If we can make a reservation with out making an immediate deposit, go ahead and do that as well. > I emailed the Gateway Clipper yesterday (as if I was Hollie) about the possibility of a Lunch Cruise on Friday, but after completing the IOG, I see where that will not work, so we need to just do the 1-hr sight-seeing cruise - we will need prices. > SN to present PTP this week, so it needs to be completed before I leave for Baltimore on Thursday morning. Thanks! __x__ JM __10-13-14__ 10/13/14: > SN LVM with BD about school enrollment and number of ensembles and ensemble size, director, etc. for MITP registration. 10/15/15: > SN LVM on school line - need to schedule presentation meeting adn get answers to questions from 10/13/14. > BJS reviewed and updated attachments as needed, then ran rates and sent to Ch for PTP prep. Since new Director, will also need PP. 10/17/14 > SN LVM cell # 10/20/14 > SN spoke to Trinket (booster president) and she will see if Denny can meet tomorrow morning for PTP. Trinket will let SN know ASAP. SN notified BJS of the possible meeting. 10/21/14 > SN met with Dennis and Trinket this morning to review PTP. They suggested some changes which SN shared with BJS via EM. 1. Leave for home Saturday night after Kennywood. 2. Take out the Gateway Clipper Cruise and add the zoo. 3. Have lunch at the zoo via a $10 meal credit and take out Hard Rock lunch. 4. Can they check into the hotel before doing the incline and dinner at Buca (and then the concert?) > Also, they are looking at Disney with the choir the same time as Springdale's trip, which would also include the Candlelight Processional. We are going to meet again in a couple weeks to start work on that trip as well. 10/21/14: > BJS sent EM to SN - We are checking to see if the hotel will allow just 1 night, since it is a weekend. All of the other is fine, with the exception of the incline after hotel check-in. It will need to be before hotel check-in as there is not time to do it all after and we cannot check-in early. I will complete a revision once we have the answer from the hotel. > Also called her and said that once they make their charter choice, we will get a revised quote from that ONE company - not fair to go back to all of them fro re-quotes. They can make a decision based on what they have and then we will get the revised rate. > They expecet to make a charter decision by the first of the week. 10/25/14: > BJS updated IOG and rates as REV 1 based on SN's notes from 10/21/14 meeting. > BSJ updated departure time, as well as the return date and time. > JM, once we have their charter choice, please send IOG Revision 1 to then selected company so we can get a revised quote as it is now just a 2d/1n trip and times have changed. > HMS, please review IOG Revision 1 and make changes / cancellations to attachments as needed. Thanks! > SN, on Monday, please share the revised rates listed below with the group, as well as IOG Rev 1. Also, get their charter choice so we can contact the preferred company for a revised rate. Thanks, once we have this, we will include their revised PTP in their Contract Notebook. __x__ JM __10-28-14__ __X__ HMS __X__ __x__ SN _10/27___ 10/27/14: > Per SN - > Moniteau is going with Mlaker if they are still available. The BD also gave me Butler Motor Transit as a second choice if Mlaker is unavailable. > They are ready for K based on the Revision BJS completed on 10/25/14. > JM and HMS, please review and proceed as needed. CN to mail NLT 10/30/14. Thanks! __x__ JM _10-28-14___ __X__ HMS __X__ 11/6/14: > SN - what ensembles are competing - need the answers to all the standard festival company questions so I can complete their application on line ASAP. Thanks! _x__ SN _11/7/14___ 11/6/14: > BJS sent to CH for CN prep. 11/7/14 > SN EM'd Dennis asking which ensembles will be performing. 12/5/14 > SN received the following EM from Dennis: Hi Stephanie, You should be receiving the contract and the payment in the mail today. I sent the contracts and the treasurer for the Band Parents Association sent a check with the deposit. Apparently as of this week, we only have a total of 3 chaperones signed up for the trip instead of the 15 we approximated. I'm not sure if she adjusted payment for that or not but I do know that you should have everything in the mail today. Thank you and have a great weekend!! Sincerely, Dennis A. Malinski. 12-8-14 > Rec'd Travel Planner Letter and contract and partial deposit Check #1261 in the amount of $5,000.00. > As this is now UNDER CONTRACT and $$$ has been received, please review and proceed as needed. Thanks! _x___ JM __12-12-14__ ____ HMS ____ 12/11/14: > BJS sent EM to SN - still need answers so I can complete Festival Application. 01/27/15: > BJS sent another EM to SN about the MITP application. 2/4/15 > SN has repeatedly attempted to contact Dennis regarding his MITP application, between multiple phone calls to both cell and school, calling the school main office directly and visiting the school on 2/3 during his prep period (during which he left the building). SN has had some contact via text with the booster president, Trinket Clark. Trinket indicated over and over that Dennis will be contacting us "today", which has not yet happened. Multiple VM and text to both Trinket and Denny have been left, stressing that their MITP application information is needed in order for their eligibility to participate, with the concern being there may not be space available. Trinket, via text on 2/2, said they are having issues with the number of participants. SN's replied that this is even more reason to continue the communication, because we can assess the situation and assist. Trinket also mentioned again that they are planning on Orlando for their next trip, but not with the choir. SN requested more information, specifically dates, so we can continue. SN messaged both Trinket and Denny today, via text. 2/5/15 >SN spoke to Denny early this afternoon and relayed the following via EM to BJS: 1. They are only going to go with one bus. He will be capping this at 55. 50 students and 5 adults. They just do not have the numbers to support more. 2. The school administration is now telling him he cannot leave until AFTER school on Friday. If they depart at 3 and only go to Buca and the PSO concert, will that work? This is a new development on their end of things. I realize that with the reduced numbers as well as the reduced time that this changes the overall cost. Can the fact that they will not be able to go to the zoo or the incline now help absorb some of the increase that would be associated with the lower number of participants. 3. Orlando - the dates are going to be 11/26 (Thanksgiving Day), returning home Tuesday 12/1. We are meeting Monday morning to discuss details. I know they'd like to keep the budget from $750 - roughly $900. 02/09/15: > Per SN meeting with Director. > They are having REAL Issues with Director, Boosters, Administration, etc. > As of this moment, less than 40 total pax have paid and they are not sure what they can do. > Do not want to cancel due to contract terms, possibly take it to just a day trip, no really good options. > BJS and SN discussed - since they are a long time customer and are planning to go to Orlando with CCIS next Fall, will consider the following: - K terms say if they'd cancel today, they would owe us $13,454.50. - Had they have canceled last week, prior to 02/05/15, would have owed us $6,035.00. - They have paid us $5,000.00 thus far and we have paid some deposits. - In light of maintaining a good customer relationship, IF ABLE, CCIS will offer no further billing, we will keep the $5,000.00 since this is less than any of the contract terms and we will also issue a $2,500.00 credit toward next Fall's trip to Orlando. - BJS and HMS will have to review the terms of all vendor contracts before we can make this a 100% confirmed offer, but SN is going to check with the BD and Booster President to see if this will ease their mind and be a very agreeable resolution to their situation. > SN just spoke to Trinket, booster president, and the above accommodations for the cancellation of the trip are agreeable to her. SN still needs to get confirmation from Denny to go ahead with this compromise, but does not foresee any problem 02/11/15: > SN spoke to Denny, and the terms outlined by BJS regarding cancellation are cceptable. SN EM'd BJS to let him know. 02/11/15: > HMS, please review and cancel all as needed. In Jude's absence, I will contact the Bus Company and Hotel. > Please advise ASAP if there are any deposits that have been made that we are not going to be able to get back. Thanks! __2/17/15__ HMS _X___ 2/17/15 >HMS paid a $247 deposit non refundable to the Pittsburgh Symphony
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