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Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
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OR
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Deposit
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Final PAX
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Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Bedford to WDW = 1000 Miles / 17 hrs non-stop Bedford to Roanoke (Golden Corral) = 265 miles / 4.5 hrs non-stop Roanoke to WDW = 735 miles / 12.5 hrs non-stop 9/5/14: > Flexible with dates: April 15 through the end of the month. > A typical trip would have them leave after school(2-3 pm) travel through the night. > Water park the next morning then Hotel check in and Disney in the evening. > The next 2 days Disney > Following day is hotel check out then Universal and travel through the night, return home the following day. > The have done this trip Thurs. thru Tue in the past but it doesn't have to be this way. > Cost @$600 > Some meals included/ also give them an all inclusive option. > Want to look into cost to fly (based on budget, this is not a viable option). > Have used Bollman Bus in the past. 9/5/14: > DD spoke w/Gary Dawson asst. principal > wants an idea of cost/general (IOG) in about a week > stayed on Int'l Drive in the past in a Quality Inn type > wants a list of recommended options we have found to be enjoyable > a committee will get together and review - then pick from the list (page) of activities / meals. > Couldn't pin him down to specifics just wants ball park prices and options - willing to hear our recommendations 9/11/14: > DD left message for Mr. Dawson re: BJS will be stopping by school to deliver proposal next Wednesday, 9/17/14. 9/15/14: > After talking with BV Suites, departing on Friday, 4/24/15 and arriving back at the school on 4/29/15 will allow the best rates. > BJS planned IOG accordingly. > JM, please send CQR to Bollman, Atlantic Coast Charters, Hunt Valley, Schrock and Lodestar (Johntown, PA). > BJS to meet with School on Wednesday of this week, so it would be great to have at least 3 quotes back by lunch time tomorrow so Christi can include them in the PTP and Power Point. > Please make attachments as needed / able. __X__ JM _9/15/14_ 9/15/14: > BJS reviewed and updated attachments as needed and then ran rates. > BJS sent to CH for PTP Prep - will also need PP as BJS is meeting with Principal on Wednesday afternoon at 3:30PM in Bedford, PA. 9/16/14: > BJS reviewed PTP and then sent to CH for PP for tomorrow afternoon's meeting. 9/17/14: > BJS presented PP to Gary Dawson at the HS in Bedford. > Very pleased - will be sharing with Sr. Class Advisor and Student Leaders for their input and then getting back to us with any possible changes. > Considering our quote as well as others. 9/19/14: > BJS called Gary and gave him the quote from Bollman. > Said seniors were impressed, but still not willing to commit. 9/23/14: > BJS sent EM to Gary with Bollman PPBCC attached. Mr. Dawson: Per our conversation this past Friday afternoon, I have attached the Per Person Bus Cost Chart for the quote we received from Bollman Bus to this email. Although their quote is higher than the other two we provided, the few extra seats may come in handy. If he has not already done so, Dave Dietz will be following up with you shortly. In the interim, do not hesitate to contact me directly if you have any questions or concerns. I look forward to hearing from you with any changes the students may be interested in having us make. Wishing you all the best, BJS. 9/24/14: > From Mr. Dawson - David & Bryan, I would like to see if you could make the following changes to your proposal. > Park Days: > Saturday AM; arrive Orlando go to Disney water park until rooms are available. > Check into room and go to Disney park for the rest of the evening. ( I believe you said cost of Wet n Wild could be removed and Premium/ park hopper tickets substituted.) > Sunday; Disney park or parks for the entire day > Monday; same as Sunday > Tuesday; AM checkout load bus and spend entire day at Universal Studios with the dual park ticket. PM; depart for home arriving Wed. at school Food: > Would like to schedule a meal at Ryan’s/Golden corral type restaurant during trip down. > Would like to keep Breakfast Buffet at Hotel each Morning but eliminate two Breakfast en route credits on 4/25 and 4/29 > Would like to Keep the 3 Disney Meal Vouchers and a meal voucher for Universal Studios > Would like to eliminate the 3 $15 Disney Dining cards and replace with 1 $20 Disney Card > Would like to Keep $10 return home en route meal credit Group Leaders: > Would like to have cost to include 3 leaders in addition to the two complimentary (5 total) Travel: > Per quotes already given Number: > 50 students and 5 Group Leaders 9/25/14: > BJS replied that we would be happy to make these chacnges and have something to him in the next few days. > Per Dave, it is going to come do to price per his conversation with Gary Dawson. 9/28/14: > BJS revised IOG and attachments as needed and then ran rates and completed PTP Revision I. > BJS emailed PTP Rev1 Pack to Mr. Dawson - Mr. Dawson: Per your request we have made the adjustments you were looking for. Due to these changes, there is a very slight price increase of no more than $10 - $20 (varies by occupancy type). The Universal 1-Day Park to Park Pass was $25 more than the Grad Bash ticket we included originally, and the Disney Premium Ticket is $44 higher than the 3-Day Standard; however, these increases were absorbed by the meals changes you requested and the deletion of the Wet n’ Wild admission. The three additional complimentary chaperones added $40 to each students package, but I am minimizing the increase to your group, for I want to do all I can to make certain your students are getting the best trip, with the highest level of quality and customer service, as well as the best value for their family’s hard earned dollars. Please remember, sometime the best price ≠ best value. I hope you are well pleased with the revision and you will select CCIS as your travel planner. I can assure you that you will not be disappointed. Please let me know if there are any other changes or adjustments you need us to make, for we are happy to accommodate. I look forward to hearing from you early this week with what I hope will be positive news! Sincerely, BJS. 10/10/14: > BJS called as Dave has gotten no response to a week of messages. > LVM - asked him to please call or email with their decision. > Was going to email, but really want to talk with him, regardless of the decision. 10/10/14: > Gary Dawson called BSJ and they are going with CCIS! > Students were most impressed. > Still needs to make decision on transportation -may do on own. > Also needs to get final decision on included Meals from the students. 10/20/14: > Per Mr. Dawson (spoke with JM) they are doing transportation on their own. > Decision still pending on exact Meals. 10/27/14: > BJS sent to CH for CN prep. 11/6/14: > rec'd TPL. 11-28-14 >Rec'd contract and check # 795 in the amount of $5,500.00 01/16/15: > Rec'd EM from Yvonne - Hello Bryan My name is Yvonne Bowser, I’m the class advisor for the seniors at Bedford. Dr. Dawson has been your contact previously. Just wanted to touch base and let you know what numbers the students are giving me. This week 2 more students backed out, conflicts with 2 major track invitationals. So my current count is down to 42 students and the same 5 adults. The officers and I wondered what those numbers would do to the final price, so we can make any adjustments. I plan on sending the second installment next Wednesday – we are waiting for 10 of the 41 to turn in their second installment... Just curious what the fewer tickets and hotel rooms would do to our third payment. Also making sure that I’m reading the forms correctly and that March 6th is the final date for changing our number of participants. I’ll have the officers start looking at the online forms this coming week. Have a good weekend. Thanks, Yvonne 01/19/15: > BJS replied - Yvonne: Nice to hear from you. I am sorry to hear that some students have backed out of the trip; although, this is pretty common this time of year with so much going on and so many opportunities presenting themselves. We will make any required adjustments to the final package rates when your final numbers are due on 02/20/15 when you submit your Final Participant Guarantee Form, Room List, Hotel Information Form, and Charter Company Information Form. Should your numbers be less than the contract minimum of 50, we will do what we can to not change the package rates to the students by making some internal adjustments. These could include reducing the number of comp packages, removing a meal or two, etc. Once we have your final numbers on 2/20/15, I will review the rates and see what adjustments we may be able to make in order to prevent a rate change. In the event you’d prefer to keep everything as is and make no changes to the inclusions, I can also provide you with revised package rates at that time. You can continue to make changes through March 6, 2015, according to the terms of our contract and via the Participant Count Change Form, however, any change in numbers after 02/20/15 will incur a significant loss in monies (75% of the trip cost). That being said, I would not allow any changes after 02/20/15 (see Agreement Section 3b). Your final invoice will be generated after we are in receipt of your form set on 2/20/15 and it will reflect exactly the number / different types of packages going in the trip, as well as all payments received to date, credit for comp packages, etc. I hope this helps. Please let me know if you have any questions or concerns. Thanks, Bryan. 1-26-15 >Rec'd Check #828 in the amount of 12,000.00 1-28-15 >Rec'd Hotel Info From 02/19/15: > Per EM from Yvonne, we are NOT to make any arrangements for the Bus Driver and his room. 02/20/15: > After nearly a week of back and forth re: room list and CCIF, we finally have everything in order by today's deadline. > TOTAL PAX = 47 (41 + 6) > RMS / PAX 1 Sx / 06 7 Qt / 35 0 Q / 00 2 T / 06 0 D / 00 0 S / 00 TOTALS = 10 ROOMS and 47 PAX (41 + 6) > BJS updated BIBLE, IOG and Status Schedule accordingly. > As these number are now GUARANTEED, please review and proceed as needed. Thanks! > BJS sent note to JAF re: Final INV prep. > They are 3 below their contract minimum, but since this is a new client who takes the same trip every year, BJS decided not to make any changes. __X__ HMS _3/30/15___ ___x_ JM __3-4-15__ 02/21/15: > BJS emailed Final Inv #5752, $7,488.00, along with Bank Request Form. Made due: 03/23/15. 03/06/15: > Rec'd PCCF and revised ROOM List, but it appears at first glance as if it is nothing more than a name swap, male student for a male student. JM will check and update as needed. 03/13/15: > Rec'd check #866, $7,488.00. > Account is PIF.
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