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Mon Jun 01, 2015
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Austintown Middle School Choir-Chicago, IL-05-22-2015
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Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
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Tuxedo, MD
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Varies, AK
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Virginia Beach, VA
Waldorf, MD
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Washington, MD
Washington, NJ
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Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
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Wilmington, DE
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Woburn, MA
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Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
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Zainesville, OH
OR
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Final PAX
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Final Room List
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Hotel Info Form
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Balance
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Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
CHOIR ONLY THIS YEAR! AMS to Chicago = 400 miles / 6.5 hrs non-stop 6/14/14 > Bill Klein was very impressed with his Chicago trip from May 2014 > Planning a similar trip to Chicago. Likes the 3 days before Memorial Day Weekend. > Wants Barons Bus Line again > Blue Man Group > This trip NO MUSEUM OR TOUR > I am suggesting Medieval Times > Price range again $400.-$500. range > Navy Pier was under construction so needs to check for next year whether that is a good stop. > He has money for advance payment with an invoice. 7/25/14: > BJS emailed and mailed INV #5628, $5,200.00 for advance deposit on Chicago trip. > Due 08/25/14. 7/30/14: > BJS completed IOG based on Kay's notes above. > Deleted the Blue Man Group Q & A following the show, for it is very expensive and this group wants to stay within the same budegt parameters as last year's trip to Chicago. They took a few things out, but added a few in to fill their time, including Medieval Times - and this is another large ticket item. What they took out did not begin to compare to what was added. > JM sent out CQRs. > JM, please review IOG and make attachments as possible. Please be sure to attach the Breakfast at the hotel for each morning, at $7pp inclusive. > Please pass along to HMS to finish anything you may have questions or concerns about. Thanks! __x__ JM __8-1-14__ 9/5/14 > KW Met with Bill Klein re: 2015 Chicago trip > Bill wants to omit the Field Museum this year and guided tour which he said was not good. > Also, does not want Med. Times Dinner > Like Blue Man Group and would like front row seats again because they were awesome! Is ok with No Q&A if too pricey > Shedd Aquarium was great > Happy with Baron's Bus Line and the price. > Likes more time at Navy Pier and then to Water Tower 9/8/14: > BJS reviewed KW's notes from Friday's meeting with Bill. > The IOG I had already prepared for this group had NO Field Museum and NO Guided Tour! > BJS deleted Medieval Times from the IOG. > HMS, please cancel this reservation - BJS had to mark it INACTIVE so it would not show up in quote or in PTP for CH. > BJS added Navy Pier and dinner there on Friday via a Navy Pier Meal Voucher. > BJS revised IOG and then ran rates since Bill has a meeting tonight and would like to have a proposal. > BJS sent to CH so she can complete PTP. ____ HMS ____ 9/8/14: > BJS emailed PTP pack to Bill and cc'd Kay. 9/16/14: > BJS sent EM to KW - Ready for K??? 9/16/14 > Bill would like to add a workshop into the Chicago trip. With that added he would be okay with the proposal. 9/16/14: > Per KW, wants to add a workshop and then should be ready for Contract. > BJS sent most recent IOG to Kay and asked her to review with Bill and what does he want to take out in order to accommodate the Workshop? 9/22/14: > BJS revised IOG to show Sat AM clinic (60-minutes) and moved Shedd Aquarium to Sunday morning as requested. Deleted Museum of Science & Industry. > BJS made changes to attachments as needed and then ran revised rates. Packages rates have increased by $10 pp. > BJS completed PTP Contract Version and sent to KW so she can share with Bill for his final review and approval. 9/23/14: > Per KW, Bill thought the revision was great and is ready for his K. > JM and HMS, as this is going to K, please review and proceed as needed. CN to mail NLT 9/30/14. Thanks! __X__ JM _9/24/14___ __X__ HMS __9/24/14__ 10/8/14: > BJS sent to CH for CN processing 10/9/14: > CN mailed - due with 1st $ 11/7/14. 10/15/14: > rec'd EM from Bill - I received my binder yesterday, thank you. Is it safe to safe using a 56 passenger but and a 4 person room the cost per student will be $451? Please advise and I will begin talking to students about the trip. Thanks! BK. > BJS replied - With 4 in a suite (remember, you can put up to six in a suite) that would be a $369 CCIS Package Price and then $82 for transportation. You would have to fill every bus seat with paying trip participants to have enough. If I were you, to be safe, I would put the students 5 in a suite at the quint price of $359 and then charge at least $110 pp for the bus. This would be $469 / student and give you a bit of cushion. If you don’t need it, it stays in your account, but better to have it and not need it than to come up short later in the process. I hope this helps, Bryan. 11/10/14: > Rec'd signed K and TPL. > As this is now UNDER CONTRACT, please review and proceed as needed, with some caution, for we are awaiting receipt of first $. Thanks! _x___ JM _11-12-14___ __x__ HMS _11/13/14___ 11/14/14: > Rec'd check #158209, $3,900.00. 02/23/15: > Rec'd EM from Bill, wanted to let me know that the next payment was on the way and we should plan on approx 42 pax, around 38 = 4. Forms not due until 03/23/15. 2-28-15 >Rec'd check #159037 in the amount of $1,820.00 3-3-15 >Rec'd Hotel Info form 3-19-15 >Rec'd Room List 3-20-15 >Rec'd Final Pax form >JM processed hotel room list packet to include: 1 SX/6 pax 7 Qnt/35 pax 2 D/4 pax TOTAL 10 Rooms/45 pax (41 + 4) _03-27/15_ BJS _03-27-15_ _____HMS_____ 03/27/15: > BJS emailed Final INV, #5796, $13,079.00, along with Bank Request Form. Made due: 04/22/15. 04/14/15: > Rec'd em form Bill about some parents pulling kids from the trip due to grades. > BJS replied - Bill: Unfortunately, the last day to drop anyone from the trip was April 6, 2015. At this point, I would suggest that you try to fill their spots with other students. You may want to offer them the opportunity to go at a reduced rate, for collecting some money would be better than not getting anything more from the parents who have pulled their kids. I am sorry I don’t have a better answer. Sincerely, Bryan. 05/06/15: > Rec'd check #159562, $13,079.00. > Pending no other changes, account is PIF.
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