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Fri Mar 27, 2015
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Mt. Lebanon High School Band-Washington, DC-11-06-2014
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OR
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Due
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Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Mt. Lebanon --> Washington D.C. = 250 miles / 4.5 hours non-stop HS to Golden Corral Hagerstown MD = 180 miles / 3 hrs non-stop Golden Corral Hagerstown to Hotel = 80 miles / 1.5 hrs non-stop 135 PAX 11/6/14 - 11/9/14 5/12/14: > S N spoke to Louise today about their next trip, which she would like to be in early November for a Veteran's Day parade. We suggested the parade in Manassas,VA, which occurs the Saturday before Veteran's Day. > She'd like to include a show and possibly a dinner cruise and whatever activities we can fit in a Thursday through Sunday trip, including time to visit the momuments and Smithsonian. > Budget: $400-500 > Proposal needed ASAP. 7/10/14: > SN spoke with Louise and she would liek to have the Proposal by next Thursday, 7/17/14. > BJS said this should be fine. 7/11/14: > BJS went to start on IOG and SN has no time of departure on Thursday, so I don;t know if that is a day out of school or not. > She will call Louise and get the answer. 7/11/14: > Per SN, they can leave as early as Noon on Thursday. > JM, please attach hotel and breakfasts. Hotel is the Hilton Springfield as selected from BMG. > BJS completed IOG. > JM, please send CQRs to Anderson, Myers, Lakefront, Great Day, Barons, and Mlaker for 3 buses, and then make attachments and update as needed. Pass on to HMS for whatever you are unable to complete this afternoon since you will eb away next week. > The Golden Corral in Hagerstown is the one on Valley Mall Rd. > SN is meeting with client to present PTP on Thursday, 7/17/14 at 9AM. __x__ JM __7-11-14__ __X__ HMS __X__ 7/16/14: > BJS completed rates and then sent to CH for PTP prep. 7/16/14: > CH completed PTP and then BJS reviewed. 7/16/14: > BJS sent files for PTP meeting to SN - See attached and let me know if you have any questions or concerns. You will need to run the PPBCCs from the system. Please let Louise know that I have contacted the Veteran’s Day Parade Committee about her group, have sent them a resume, and am awaiting a response – formal application and or possibly even a letter of acceptance. We will keep her posted on the progress. I hope it all goes well tomorrow! 7/17/14: > SN met with Louise for PTP meeting. > Bus choice is Mlaker, but changes need to be made to reduce the overall price by $50. After discussion with BJS and Louise, the following changes can be made, pending approval from Louise (SN left VM) * remove group travel video and iPad * take out Madame Tussaud wax museum * add Washington Monument on Thursday night * apply coupon for one free trip package provided by CCIS from the golf outing * replace Buca di Beppo with a Union Station meal voucher (pending approval from Louise) Revised itinerary needed ASAP 7/17/14: 4:30 - SN LVM for Louise 7/17/14: > SN spoke with Louise and then BJS, she is good to go with all the changes we suggested. > BJS updated IOG accordingly. > BJS updated attachments as needed and made inactive as necessary in order to complete revised rates and PTP Rev 1. > HMS, you will need to review all of this so the system and your paperwork are all correct. I added the Washington Monument to the system, but it needs work. > BJS ran revised rates and put in system, then prepared PTP Revision 1. > BJS sent files to SN so she can froward to Louise this evening as she wants to get it submitted ASAP. > Charter choice is Mlaker. JM, please request K. __X__ HMS _7/17/14_ ___x_ JM _7-21-14___ > SN forwarded revisions to Louise 7/23/14 > SN received message from Louise that the revisions are all fine, so we can proceed to contract. > HMS, as this is going to K, please review and proceed as needed. Advise BJS when complete as I would liek to mail K NLT Monday, 7/28/14. Thanks! __X__ HMS _7/25/14_ 07/29/14: > CH completed K pack. > JM, please process per SOP and mail on Wednesday via USPS Priority Mail. > K due 8/8/14 and First $ due 8/18/14. _x___ JM __7-30-14__ 08/14/14: > BJS sent Em to Sn asking for update as K was due 8/8/14 and first $ is due 8/18/14. 8/15/14: > SN left VM for Louise for update on K > SN spoke to Louise and she has not received official approval from the school, which has not allowed her to sign and return the contract. She expects to have this by Monday. 8/18/14: > BJS sent EM to Louise to let her kwow that the band was accepted in the parade. > Louise replied - that I am awaiting school board approval (hopefully this evening) to get the payment ball rolling. We'll need a week or so to get commitment letters out and deposits in, then we will be set to go. I'm sorry for the delay. I just can't sign any contracts until the board approves it. 8/25/14 >SN recieved texts from Louise today saying that she will be faxing a copy of the contract as well as mailing the original. She also said she needs to revisit the due dates for the payments if possible. She was in meetings today for in-service, and will call later when she is free. 8/26/14: > Per SOP, no real need to re-do the entire contract - we will accept her payments as they come, within reason of course. 9/3/14: > Rec'd signed K via fax. > AS this is now UNDER CONTRACT, please proceed as needed with some caution, for we have not yet received their 1st Payment, but as a long time client with a very good history, should not be too worried. Thanks! __x__ JM __9-3-14__ __X__ HMS __X__ 9/10/14 >SN spoke to Louise this morning. Payment is in the mail, room list is almost complete and will follow shortly. 9/11/14: > Rec'd check #3547, $19,390.50 > Room List to follow early next week. 9/16/14: > BJS sent EM to SN - Please advise as to when we are going to get Louise’s Form Set . . .I know it has been a bit open ended, but at this point we really kind of need them. Thanks! 9-17-14 Rec'd Room List 9-18-14 >Rec'd Final Participant form 146 (132 + 14) >Rec'd Hotel Info form 9-22-14 >JM processed Hotel Room List Packet to include: 30 Q/120 pax 4 T/12 Pax 6 D/12 pax 2 S/2 pax TOTAL 42 Rooms/146 pax (132 + 14) __X___BJS__X___ _____HMS_____ 9/22/14: > BJS emailed and mailed Final INV #5648, $44,782.50, and made due 9/30/14. 9/29/14: > Rec'd check #3550, $44,782.50. > Pending no other changes, Account is PIF. 10/3/14: > Rec'd TPL.
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