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Fri Oct 10, 2014
Trip Name
Sharpsville High School Choir and Drama-New York, NY-03-19-2015
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Sharpsville High School Choir and Drama
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OR
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Final PAX
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Final Room List
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Hotel Info Form
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Balance
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Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Sharpsville --> NYC = 390 miles / 7 hours non-stop 4/18/14: > SN met with Brian and Sherry Haddox this morning to discuss at March 2015 NYC trip with the choir and drama club. > 45 students & 6 staff/chaperones > Budget: $600 including transportation 1. Travel Thursday night with an early morning breakfast stop 2. TODAY show Friday morning 3. 2 shows, one "Broadway" and one less expensive off-Broadway if possible 4. Workshop to incorporate choir and drama club (Broadway 101?) 5. Various sight seeing locations as available, Top of the Rock or Empire State Building, Statue of Liberty, 9/11 Memorial, etc.as it fits into the schedule and budget 6. Performance in a cathedral for a service 7. Hotel with hot breakfast 8. All meals included, at least one restaurant dinner > Proposal isn't needed until June due to schedule restrictions. THey would like to go over the proposal in person, if possible. Sherry and Brian are equally responsible for trip coordination, so they request to both be included on correspondence. > They are getting a quote from Heritage as well, and feels that price will be the deciding factor, however Sherry also feels VERY strongly about rapport and service from whichever company they select. 6/11/14: > SMN meeting with Brian and Sherry Haddox, Monday morning to review proposal. 06/12/14: > BJS completed IOG. > JM, please send CQR for 1-55 or 56 to Lakefront, Great Day, Barons, Anderson, & Myers. Stephanie is meeting with this client on Monday morning, so if we can at least get a few of these by the end of the day, that would be great. > After you have sent out this group's CQRs, as well as the other CQRs for Boiling Springs and Shaler, then return to these groups and make the attachments. Thanks! ___x_ JM _6-13-14___ 6/15/14: > BJS reviewed and updated attachments as needed and then ran rates. > To stay within budget, no Apple Product and no Video. > BJS sent on to CH for PTP completion. > No PP for this one as Stephanie is meeting with the group, in person, tomorrow (Monday) morning at 9AM. > Only 2 charter quotes are in for this group as on this morning. Make a PLEASE NOTE at the end of the Transportation section of the PTP stating that additional quotes have been requested from (list the three companies) and their rates will be forwarded upon receipt. __X__ CH __X__ 06/15/14: > CH completed PTP and then BJS sent along to SN for tomorrow morning's meeting. 06/16/14: > BJS texted Baron's quote to SN during her meeting with this group. 06/16/14: > Per SN, meeting went extremely well. > BJS also sent EM to SN re: quote rec'd from Great Day! > Just awaiting approval of the trip, which should come this evening at their board meeting. > Wouls also like to see charter quote from Coach USA Erie. > JM, please send CQR to Coach USA Erie and then once quote is received, alert SN so she can send a PPBCC along to the client. Thanks! ___x_ JM __6-23-14__ 6/30/14: > SN sent EM on 6/23/14 regarding the status of the approval of the trip. Received EM today from JM about Coach USA. JM felt the quote was cost prohibitive and that SM should share this information with the Haddoxes. SN EM'd Brian & Sherry about this, as well as asked again about the trip status. 7/17/14: > SN relayed the following information via EM and left VM on 7/11 to discuss the following possible itinerary changes. Changes will be made upon the advisement of the TC 1. Breakfast - TC wanted to change the breakfast to something outside of the city, but considering the time of day they will need to get into Manhattan for the 7am TODAY Show and traffic, this is not recommended. 2. After the performance at St. Paul the Apostle, we are suggesting visiting FAO Schwartz and Central Park. Lunch could be purchased from area vendors followed by visiting the Metropolitan Museum of Art. We suggest a reservation at Planet Hollywood (or somewhere similar) for dinner prior to the show since they will no longer be in the area of La Nonna. 3. If the TC does not prefer the above option, the group could instead go to Central Park for approximately an hour after the performance to get lunch from various vendors, and then go to the Brooklyn Bridge, as suggested as a possibility by the TC, and keep the original La Nonna reservation. 4. The TC felt that they may want to skip the Times Square visit, but there would not be ample time to replace this with an alternate activity, since other activities (lunch and show) will be in this vicinity. 5. TC suggested a Radio City tour, which could be added at approximately $20 per person. 6. TC would like to remove 9/11 memorial visit altogether. > SN texted Brian and Sherry since they prefer this method of communication, alerting them to the message sent regarding itinerary changes. 8/4/14 > SN and Sherry Haddox have been playing text tag regarding the above changes. Sherry has been job hunting and working odd shift work and prefers text for communication, but is still difficult to reach at times. Brian also works shifts in the summer and is equally difficult to find. SN and Sherry have exchanged messages over the past couple days and today, Sherry says she is finalizing details today. > SN spoke to Sherry this evening about her itinerary and the possible changes they would like to see: Friday - * Would it be possible to schedule a Top of the Rock visit after the Today Show and prior to their performance * Is there a possibility of a performance and visitation at the Sony Wonder Technology Lab? * Could they try to get Wicked tickets after a Planet Hollywood dinner? Saturday - * Can they do the Making Music workshop instead of Broadway 101? * After the workshop and time in Times Square, could they try to get tickets for Jersey Boys? * Would they be able to do the Staten Island Ferry or the tram after dinner that evening? Also, they would like to bump up meal credits to $15 if possible? They still want to keep the budget no greater than $650, including transportation. 8/6/14: > BJS sent EM to SN re: Charter choices, etc. 8/8/14 > SN learned via text that they will go with Lakefront for their charter choice. > JM, please check with Lakefront and see if they still have a coach available at this time. _8/8/14_ JM ____ 8/8/14: > BJS and SN revised prepared revised IOG based on the changes they gave SN on 8/4/14. > BJS sent IOG to SN and she is to share with Client for their review and approval. As soon as received, we will check with vendors as needed and then prepare revised rates. 8/11/14 > TC said she was reviewing revisions on 8/8. SN has not heard back, so another text was sent asking if they approved of the changes. 9/2/14 > SN received message via Facebook from the TC regarding the proposed changes. "Sorry I completely forgot about getting back to you. We do not want to leave the Sony center. I know we need a lunch but we're kicking some things around to arrange that. Meals I didn't see being change though to $15 or did I just forget? Again so sorry this could have been taken care of sooner." SN asked in reply if this meant the arrangements for lunch would be on their own and that we could make the meal credits the amount they wished. SN asked for confirmation and is awaiting reply. 9/2/14: > SN had some more ideas from the TC and she spoke with BJS about this. > All meals with meal credits should be increased to $15 and they want to have lunch on Friday at the SONY Wonder Tech Lab or immediate vicinity on own. BUT, BJS has asked SN if this mean's with or w/o a $15 Meal Credit. > BJS updated IOG and sent to SN for her review and approval. > Made no changes to attachments - will wait for OK from SN and her answer to the question about Friday's lunch and the Meal Credit. 9/3/14: > Per EM from SN - TC says that the parents are handling lunch the day they go to Sony. 10/1/14: > BJS updated IOG. > BJS added updated attachments as needed. > BJS ran rates and we are calling tis Revision 3. > BJS sent to CH for PTP Rev3 Prep. > SN received revision requested via Facebook messaging to remove $15 meal credits! > CH completed PTP Rev3 and rates were adjsuted accordingly. > BJS scanned PTP Pack and sent to SN so she can share with Group Leaders and get the Go to K before they make any more changes! 10/2/14 > SN received another message from the TC which resulted in one more change! The TC wished to remove the time to explore Central Park and FAO Schwartz so they could spend all afternoon at SONY. > SN received updated IOG from BJS and forwarded to BD and TC. 10/7/14 > SN received the following text from TC last night: Hi Stephanie, I must inform you that we've had more kids back out of going. We are very close to just pulling the plug as that would mean the price per kid would go up even more. We're really not hanging on by much. Sorry. > SN asked in reply how many they still had, since their numbers may still be just fine. > SN received the following text this morning: The cost is high now cutting the numbers will only drive the cost up. We have a booster meeting tonight and Brian will be discussing the issues with them to see what they want to do. We've even had parents that were chaperoning back out. Plus many other problems with booster group, officers and students. So many so he is contemplating the permanent resignation of the drama group. Too many problems to list here but I'm at work and I can't call. > SN forwarded both texts to BJS via EM 10/9/14: 10/9/14: > Planned trip to NYC for the past 6 months, through countless revisions and never went to contract - now they are canceling! > JM and HMS, please review and cancel EVERYTHING as needed, including the hotel and the coach. ____ JM ____ ____ HMS ____
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