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Fort Cherry High School Band and Choir-Orlando, FL-04-07-2015
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Toronto, ON, CANADA,
Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
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X, PA
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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
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Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Fort Cherry High School to Orlando - 973 miles / 16.5 hours non-stop 03/05/14: > SN added trip to system > Budget $800 or less. > Band and Choir will travel together, 100 total PAX (90 students, 10 adults) > Breakfast and changing at Wet N Wild > 3 day Disney hopper > 1 day Universal hopper > Marching Band parade performance > Choral workshop > Dining cards for lunch and dinner ($10 & $15) > $10 meal credits during trip to Orlando and back. 03/07/14: > BJS completed IOG and made some attachments. > BJS entered comps as 6, since they could get some ESBCs if they can get us a deposit before the end of the current school year. > JM, please send CQRs to Anderson, Barrons, CSE, Lakefront, and Myers for 2 coaches. > BJS sent specs to BV Suites. > JM / HMS, please complete attachments. Since we do not yet know rates for 2015, please add 7% to price of Saturday's Universal Meal Voucher and 7% to the price of the Dinner at NASCAR Cafe. __x__ JM __3-7-14__ ____ HMS ____ 03/11/14: > BJS attached RROC as hotel since BVSuites is sold out. ROCC has already sent K and BJS also added breakfast attachments. 03/13/14: > BJS and SN discussed - he cannot get everything he wants at 2015's projected prices for less than $800. > BJS made comps 4 instead of 6. > BJS made it a Standard Disney Pass rather than a hopper. > BJS made the Universal ticket a 1-day / 1-park. > We can show Upgrade prices in the PTP for a Hopper at both Disney and Universal. 03/13/14: > BJS ran rates and then sent EM to CH to let her know it was ready for PTP. > No PP and no generics. > Sn has to share with client no later than Monday morning (03/17/14) and BJS is leaving for Indy on Sunday AM, 3/16/14 so he needs to have PTP NLT Saturday afternoon. 03/14/14: > BJS sent PTP Pack to Sn so she can get to Client for their Board Meeting on Monday. > $659 + bus will eb slightly over his $800 budget, but it should be close enough. 4/4/14: > BJS sent EM to SN - Can we move ahead with the CN for Ft. Cherry? I know we were awaiting official School Board approval and that was expected to take place on 03/24/14 . . . 4/29/14: > Per SN, trip has been approved by the School Board and we can go ahead and proceed with the K. 5/12/14: > BJS and SN discussed charter choice and it it Lakefront Lines. > BJS completed Contract Packet, including partially completed Disney PAOS Applications for both the Band & Choir. > K and First $ due 06/12/14. > JM, please process per SOP and mail today. Thanks! > Charter Choice = Lakefront Lines, sicn they are having computer issues today, please call later this week to see if they still have coaches (2-56s). We will send deposit as soon as we have the group's signed K and initial payment. > Since this is ggoing to K, please review and proceed as needed. Tahnks! __x__ JM _5-12-14___ __X__ HMS __5/30/14__ X 05/21/14: > SN spoke with Matt about RegOnline and he loves it!!! > Does NOT want CCIS to collect Emergency Contact Info. > These rates are the projected package rates as determined by the group leader. Final package rates will be based on your group's Final Participant Guarantee Form and Room List. > Client's Student Rate = $900.00pp > Client's Adult Double = $1,050.00pp > Client's Adult Single = $1,250.00pp > Due Dates, the 30th of each month beginning on June 30, 2014 and ending on January 30, 2015. 05/27/14: > Rec'd signed K. 07/08/14: > Rec'd Band Booster check #108, $1,900.00. > BJS emailed receipt to Booster treasurer and cc'd Matt Nelson, the Director. 09/3/14: > Rec'd Disney PAOS Application via fax (obviously no supporting materials arrive via fax) for the BAND. Still need the Choir's application and supporting materials from both. > According to the Band's application, the band is 32 total pax. This trip was based on 100 total pax, so I am hoping the Choir is going to be 65 or so. > BJS scanned Application and emailed to SN so she can get an update on this and also check on the status of the supporting materials. 9/10/14: > BJS and SN discussed - > Reduce comps to two (2) per director's request. > Numbers - Definitely just one bus. > SN is going ot get a firmer nuber from the Director, knowing it will be just one bus so we can update Disney application, IOG, Status Schedule, room block, etc. as needed. > JM, please release one (1) of the two (2) coaches. > SN will advise CD that we still need her PAOS application materials, even though she is doing just a workshop. >SN texted Matt Nelson regarding his total number and EM'd CD regarding her PAOS application. >SN EM'd both directors for clarification on their numbers, because as of now, they exceed the capacity for one bus. Answer was specifically requested from Matt, the BD and primary contact. >SN received PAOS application from CD and forwarded on to BJS. >SN received participant number information from BD as follows: Band - 15 Choir - 24 Directors - 2 Chaperones - so far there are 2 for the choir, but no definite number for the band as of yet. He said he'll let me know ASAP. Definitely NOT going to go over one bus. 9/16/14: > BJS updated numbers on Bible screen to 50 and in system to 50 (40 + 10). > JM canceled one bus. 10/9/14: > Per SN - > Matt Nelson (Fort Cherry) is asking if there is anyway to reduce cost at this point, such as taking out two comp packages or the security or the Hard Rock dinner? If not, he says he understands since it is in the contract at this point, but was asking anyway. > Also, is there a minimum performance number required for Disney? I understand that groups will pay for a minimum number of people for clinics, but is that also true for the parades? 10/9/14: > BJS replied to SN - Get me his firmest Best Estimate of total trip participants and I will work from those numbers and see what we can do. I don’t need or want an explanation of students & adults and who is a member of band or choir, just the total number of traveling pax. As for Disney . . . 1. I don’t believe we ever received an application for the Choir. Are the still planning to do a clinic – minimum pax is 20 or at least you have to pay for 20. 2. As for the band performance, his group was accepted with 25 performers. If they are going to have less than 25 performers, we have to advise WDW and they will make a determination at that point. If it is less, they will want to see new recordings based on the actual pax applying to perform. BJS. 10/9/14: > Rec'd Choir's PAOS Application for their workshop. 10/4/14 > SN received the following EM from Matt and forwarded information to BJS and HMS: Forgot to let you know. I have 23(including me and chaperones), and chorus has 14, so 37 total going to Florida. At least there will be plenty of seats on the bus!! lol Matt 1-16-15 >Rec'd Hotel Info. Form and Final Pax Form 1-19-15 >Rec'd Room Lists >JM processed Hotel Room List Packet to include: 6 Q/24 pax 3 T/9 pax 1 D/2 pax 3 S/3 pax TOTAL 13 ROOMS/38 pax (33 + 5) _DNA_BJS_DNA_ _DNA_HMS_DNA_ 1-23-15 >Rec'd Check #157 in the amount of $12,175.00 1-27-15 >Rec'd Check #1013 in the amount of $7,323.06 01/28/15: > BJS replied to SN's question about adding another pax - He submitted his forms early, but they are not officially due until 2/5/15, so he can still add whomever he wants, but he needs to resubmit his complete form set on 02/05/15. If he is not making any changes from what he submitted earlier this month, then nothing new is needed. His Final invoice will be sent after 2/5/15. 02/10/15: > Per SN, they are confirming the extra person, plus her name and what room she is in. > The new person is Joyce Petricca and she will be in a room with Mrs. Lindley. REVISED TOTAL PAX = 39 (33 + 6) 6 Q / 24 pax 3 T / 09 pax 2 D / 04 pax 2 S / 02 pax REVISED TOTALS = 13 ROOMS / 39 pax (33 + 6) > HMS, please check with Ty at Wet 'n Wild - they may not be able to do this since their count is just 39! I will need to know ASAP so I know what to do with the group's Final Invoice. ____ BJS ____ ____ HMS ____ 02/18/15: > Wet n Wild has confirmed that they can come even though their group is smaller than their required minimum. > As this group is so far below the contract minimum, BJS made the following adjustments - Delted GTV dvd, comps will be two as they were originally 4, and then we will make the $15 Disney Dining Cards for Dinner all $10 Disney Dining Cards (they will then in effect have $20 in Disney Dining Cards each day for their 3 days at WDW - a $10 card for Lunch and another $10 card for Dinner). By making these changes, we do not have to increase their package rates. > BJS emailed Final INV #5749, $12,848.00 and made due 03/06/15. Also emailed Bank Request Form. > BJS updated IOG to show the $10 DDCs for dinner each of the three Disney days. Updated attachments as well. > SN EM'd Matt to let him know about these adjustments. 03/13/15: > Per Matt, he wants us to purchase the upgraded park tickets for all 39 trip participants at $35pp. This will be $1,365.00 and he will pay by credit card when SN delivers his final packet prior to the trip. 03/13/15: > Rec'd band boosters check #162, $8,199.00 and choir boosters check #1018, $4,649.00. 03/16/15: > BJS emailed INV for Park Hopper Upgrades, #5786, $1,365.00. > Due: 04/06/15. > Matt will pay by CC when SN delivers Final itinerary packet. 03/30/15: > BJS emailed Final Itinerary & QR Code half sheet.
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