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General Trip Information
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Fri May 06, 2016
Trip Name
Struthers High School Band-Orlando, FL-06-09-2015
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Struthers High School Band and Choir
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Toronto, ON, CANADA,
Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
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Washington, MD
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Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
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X, PA
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OR
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Final PAX
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Final Room List
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Hotel Info Form
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Balance
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Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Struthers, OH to Orlando, FL = 1030 miles / 17 hrs non-stop 11/06/2013 > First time trip for Struthers High School Band with Joshua Hawkins > Traveling to Disney 6/06/15-6/09/15 Leaving 6 a.m. > Attractions are Amusement Park/Festival > Price range $700-$800. > Add security > Add bus selection > Best time to contact Josh is 3:15 (after classes) 12/4/13: > BJS and KW discussed departurte times and pax number. > Adjusted as needed to give kids three days ion the park as required by their Disney ticket. > Also made total pax 56 so they can be on one coach. > BJS completed SAMPLE IOG so Kay can share with him in a face to face meeting later this week. Just to make certain he is OK with the decisions we made. Once he approves, we can then proceed with pricing. > BSJ sent to Kay as a PDF and then went through it with her. > Told her NOT to leave a copy of the IOG with Josh! We will get a full proposal to him via GTM as soon as we have his approval on the IOG and dates, etc. 12/5/13: > Took sample IOG to Josh Hawkins today - Liked the format but had also checked with another co. Had 2 questions: Do they stay in one park or can they do a "hopper" and is hotel suites? > I feel he is just checking with other companies to compare and hopefully still going with us. Although it is his final decision not the administrations 12/10/13: > Kay has GTM scheduled for Friday Dec. 20th 3:15PM. 12/11/13: > BJS sent GTM Invites to Josh and KW. 12/11/13: > BJS completed IOG and then made attachments and sent specs to BMG. > JM, please send CQRs to Anderson, Great Day, Lakefront Lines, Barons and CSE for 1-56 or 57 if they have it. Note, this trip is not until June 2015. > BJS is meeting with client via GTM on Friday, 12/20/13 at 3:15pm, so Christi needs time to create PTP and PP Presentation for GTM. __x_ JM _12-12-13___ 12/16/13: > BJS ran rates and then sent to CH for PTP Prep. 12/20/13: > BJS and KW met with Josh. > Seemed well pleased and had a lot of good questions. Did mention that we were the lowest and our price included at least $30 of Disney meals that the competition did not. > BJS emailed packet to Josh so he and his wife could discuss over the holidays. 12/26/13: > BJS saw em from Josh where he never received our presentation - KW was missing a dot between the first and last name when she entered his email address into our system. > BJS resent email and packet. Also corrected email address in the system. 12/27/13: > Josh confirmed receipt and then BJS sent an EM asking if he knew exactly which hotel at Calypso Cay the other company was proposing . . . and he did not. BJS explained that some we just OK and others were not - reinforced the idea that CCIS is better because you know exactly where you are staying and what you are paying for. 1/16/14 >Dropped off a couple souvenirs from Disney for Josh - not at school today. Sent him a text - result was that he is recommending us to his Booster Group this coming TUESDAY NIGHT -1/21/14 If they accept then he needs to choose a bus line so we can proceed with a contract. 1/22/14 > Struthers Boosters has approved their trip with us to Disney. Josh had given us the go and will travel with Lakefront Bus Lines 02/7/14: > Rec'd EM from Josh - > I want to ask if we could alter the dates of the trip. Somehow the board approved dates and the dates you have on your proposal are off by a day. > The board approved June 4-8, 2015. Would it be a problem to change or should I ask the board approve the other dates? > BJS replied that we would try to change the dates to match what the board has approved. 02/24/14: > Bus can handle the date change, so BJS sent EM to BV Suites to make sure they can as well. Once I hear back, then we will make all changes to the system and IOG and then proceed with the CN. > KW is to take the CN back to Ohio with her and deliver after the National Sales Meeting. 02/25/14: > Hotel is good with date shift, so BJS changed all dates in system and completed CN, including Disney PAOS Application. > K, TPL, and PAOS Application all due 04/18/14. > Initial Deposit, $5,600.00 due 05/30/14 and then three additional payments due in October, March & April. > JM, please process per SOP but rather than mailing, Kay will pick up CN while here in Butler for the Sales Meeting next week and then deliver to the school later next week. _x___ JM _2-25-14___ 03/10/14: > Rec'd Travel Planner Letter. 04/04/14: > Rec'd signed K. > First $ is not due until 05/30/14. > As this is now UNDER CONTRACT, please review and proceed as needed. (NOTE: First $ not due until 05/30/14). __x__ JM __4-7-14__ _x___ HMS ____ 4/22/14 04/07/14: > Rec'd completed PAOS application and video file as a shared gmail file. 04/08/14: > Josh sent completed Application and then resent video as a youtube link. > BJS submitted application materials to Disney. 06/02/14: > Rec'd check #18407, $5,600.00. > JM, per conv with client at the Golf Outing, they have changed the school calendar and he wants to know if they can change the dates of this trip once again. The new start date would be June 9, 2015 and the end date would be June 13, 2015. Everything would stay the same, just a complete shift. Before we make any changes to the system, IOG, K, etc., can you please check with the bus company and with Jennifer at the BV Suites to see if they can accommodate. IF they can, then you can make the necessary changes in the system and to the dates on the IOG. Thanks! __x__ JM _6-3-14___ 06/04/14: > BJS updated DAYS on the IOG and then emailed to Josh with note saying new dates have been confirmed and the trip is now June 9 - 13, 2015. > BJS also emailed JOsh a W-9 as it has been requested by Annette with the Struthers City Schools. 8/4/14: > Rec'd GC from Golf Outing for One Bonus Comp at the Adult Double Package rate. > Total Comps will now be 3. BJS updated Bible screen accordingly. 10/1/14: > Rec'd Site Visit Request Form. > BJS will send on to hotel and then advise accordingly. 10/3/14: > BJS sent note to josh - needs to select dates that are not adjacent to Holidays. 10/14/14 > Rec'd check #18538, $6,760.00. 11/10/14: > Rec'd new Site Visit date options from Josh and sent on to the hotel. 2-28-15 >Rec'd Check #018723 in the amount of $10,763.00 4-1-15 >Rec'd Final Pax, Room Lists, and Hotel Info. 4-2-15 >JM processed Hotel Room List Packet to include: 8 Q/32 pax 4 T/12 pax 4 D/8 pax TOTAL 16 ROOMS/52 pax (34 + 18) _____BJS_____ _____HMS_____ 04/13/15: > BJS reviewed numbers and they are within K minimums, so all good to go as presented. 4-22-15 >JM reprocessed Hotel Room List Packet to include: 1 Qnt/5 pax 7 Q/28 pax 3 T/9 pax 5 D/10 pax TOTAL 16 Rooms/52 pax _____BJS_____ _____HMS_____ 04/29/15: > BJS was reviewing for final invoice prep and realized that IOG and BIBLE screen were wrong - PAX is 52, but break-down changed when PCCF was submitted last week. It is now 33 + 19. > BJS updated IOG and Bible accordingly. > BJS emailed Bank Request Form and INV #5807, $6,564.00, due 5/15/15. 05/12/15: > rec'd check #08827, $6,564.00. > Pending no other changes, account is PIF. 05/29/15: > rec'd school check #108011, $309.00. 06/19/15: > Rec'd unused tickets and DDCs from Josh - BJS sent EM to Josh - Josh: Thanks for returning the unused tickets (3) and dining cards (7 @ $10 + 7 @ $15). They were all received in our office this afternoon and we will be returning them to Orlando next week. As soon as we receive the credit from WDW to our AMEX Card, we will issue a refund check to your group. By the way, when you have a moment, please complete and submit the Tour Evaluation Report Form located on the Form’s Section of our website, www.ccistravel.com. Thanks again and have a great summer, Bryan. 07/08/15: > Rec'd confirmation from Disney re: ticket refund, so BJS sent EM to John about sending checks - Josh and the school principal et al were also sent an email so they would know checks are being mailed today. > The refund amount should be for $599.08. $175 (meal coupons and dining cards which we are keeping in inventory since they can’t be returned) and the $424.08 listed below for tickets and the On-Stage component. > We also need to send a check to Josh Hawkin’s attention, made payable to Christine Mosca, in the amount of $309.00. You can include this in the same envelope, but it needs to be a separate check. I will forward you an email on why we need to send this $309.
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