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General Trip Information
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Wed Dec 18, 2013
Trip Name
First Colonial High School Choir-Philadelphia, PA-05-22-2014
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Trip Notes
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VA Beach to Philadelphia = 280 miles / 5 hrs non-stop Philly to Hershey Park = 98 miles / 2 hrs non-stop Hershey Park to VA Beach = 335 miles / 6 hrs non-stop 1) Philly, non preforming trip 2) All meals included 3) Show - either City Choir, Orchestra, 4) Clinic required of some sort for the choir. 5) Historical sites, Lancaster, maybe Gettsyburg, Homish country? 6) Hershey Park, Six Flags, one day? 7) Budget - 4400-500.00 per person total. 8) Needs a general idea by Nov 4 for booster meeting - already has interest list from students of 30 kids so far. 9) Will provide approve bus list as soon as possible. 10) 1 comp for teacher, 11/4/13: > BJS sent IOG with rates to Ned and cc'd CJ. Attached is the IOG we have planned for your group. Per person package rates are listed on the IOG and to these you will need to add transportation. Based on this season’s average of $1,500.00 / day, you should expect to pay approx. $4,500.00 for the bus. You made mention of some concerts – Singing City Choir and / or the Philadelphia Orchestra; however, with your dates being the Memorial Day weekend, neither of these organizations have concerts. There are also no Broadway Shows in town this particular weekend, also because of the Holiday. In light of these calendar deficiencies, we have included a Phillies / Dodgers game. Cindy also said you wanted to depart on Thursday night and travel through the night; however, since Philly is not that far away, traveling overnight is not only unnecessary, but it wreaks havoc with bus driver hours. If this is a trip you and your group are wanting to pursue, please make Cindy (571.437.5723, cindy@ccistravel.com) aware of any changes you may want and we can get your plans and rates guaranteed. 11/5/13: > Rec'd response from Ned - Thanks Bryan, I will have to get the booster officers together to discuss the proposal which may delay things slightly. I appreciate the information you have supplied and will get back to you shortly. 11/5/13: > BJS replied reminding him that we can make any changes / additions / deletions as needed and to contact Cindy when he is ready to proceed. 12/18/13: > BJS sent an email to check status with Ned - Ned: I hope your Holiday Concerts have been going well and that they are also nearing an end. As a former HS Choir Director, I am all too familiar with how hectic this time of year can be. I do need to touch base with you before the Holiday Break to see if you have made any decisions for the Choir’s trip this Spring. I know when we last spoke in early November, you had to run things by your Boosters. Please let provide me with an update before you head off for the holidays so we will know whether or not to keep your file active for this year. Thanks & Happy Holidays! 12/18/13: > Per Ned - Hey Bryan, I think everything is finally over after our last performance today! You are right that I was going to run things by the boosters. The material actually arrived late that evening after my meeting so I had to talk to the officers at a slightly later time. There were several questions which they wanted addressed and I forwarded them on to Cindy expecting that she would answer or that you would get back to me. I waited and heard nothing. A couple of weeks ago Cindy wrote and asked where we were. I responded to her at that time that we had waited for a response to our questions and since nothing was forthcoming we went ahead with another company who had presented a proposal. At this point we are all set for this year. Hopefully in the future we will be able to work with you again. Have a wonderful Christmas and a blessed New Year. 12/18/13: > BJS discussed with CJ and she is responding, as well as BJS. > BJS wrote Ned - Ned: I am so sorry, for you know that this is not the way we conduct our business. I have spoken with Cindy about these circumstances, and she too is most apologetic and embarrassed, for she and I discussed your questions / answers within 24-hours of them being raised. She quite honestly, just forgot to send them along to you. Again, I am sorry and trust we will be able to be of service to you and your group on next year’s trip. Wishing you all the best, Bryan 12/18/13: > Cindy also replied - Dear Ned I just wanted to apologize about not getting back to you on your Choir’s trip this spring to Philadelphia, PA. Bryan did response back to your requests for your off Broadway show and about the possible clinics he can set up for your choir, however I placed your email in the wrong stack and completely forgot about the response. That’s when I emailed you about a week ago asking how things were going for your trip. Completely my mistake and I hope that next year you will give me a chance to get you an early trip proposal done for your choir’s next spring trip and you’ll have the CCIS Travel experience once again. Have a great Holiday Season and time off from school – Best regards – CJ
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