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Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
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West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
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White Plains, NY
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Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
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Winchester, VA
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Woburn, MA
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Worthington, OH
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Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
6/6/00: > THIS IS A TRIP FOR 2001; HOWEVER, AS THE SYSTEM IS NOT CURRENTLY ACCEPTING INPUT FOR 2001, IT HAS BEEN ENTERED WITH 2000 DATES. Actual travel dates are Thursday - Sunday, February 22 - 25, 2001. > Client has never informed DSC as to whether there will be 55 or as many as 94; therefore, we have based this initial proposal on 80 (70 + 10). > When BJS entered dates in attraction, hotel and meal forms, they are entered with the year as 2000. They will need to be changed to 2001 once system is corrected. > BJS completed PTP excluding Charter Quotes; therefore, I did not yet print it. > BJS faxed Charter Quote Requests to Newton, Tourtime & Gallop. > DSC to schedule appontment with Client for later this week. Hopefully charter quotes will be in hand in time for mtg. > MWL, please start CFS per SOP. __X__ MWL __X__ 6/8/00: > DSC set PTP appointment for Wed., 6/14/00 at 12 noon. 6/15/00: > As Russ has updated system to accept future dates, BJS put 2001 dates in system throughout this account. 9/20/00: > Per DSC mtg with Client . . . > They are ready for Contract. > Saturday shopping at Pier 17 needs to be changed to shopping in mid-Town Manhattan. > Show choices = Lion King, Annie Get Your Gun, Music Man, Les Miserables. > All inclusions will need to be confirmed. > Transportation quotes will need to be revisited to make certain they will stand as quoted since they were given to us in May of 2000. > In addition, get a quote from Venture Tours. BJS entered co name and phone in system. > FM will need to get additional information on Venture Tours. > BJS will need to revise IOG. 9/25/00: > Client is ready for a Contract. It is to be mailed NLT 9/29/00. > BJS revised IOG. > BJS called Radisson Suites Hotel Meadowlands. > FM, please get complete information on Venture Tours (they are somewhere in the Tidewater area) - their number is in our system. (See me!) > FM, please confirm rates with Tourtime America. They quoted this trip in early June - see if the price is still good! Also, get quote for 1-55 from Venture Tours. > MWL, please review and make reservations for all inclusions as needed. Thanks! 9/26 FM ____ 9/27 MWL ____ 9/29/00: > BJS completed Contract Packet, including Revision 1 since the original PTP was done on an "as available basis" back in early June. Rates have been modified and the sextuple package is no loner an option at the hotel. > BJS completed Deposit INV #2701, $5,175.00. Due, with Contract: 10/23/00. > MWL, please process and mail per SOP this afternoon. > DSC to call Betsy and advise of changes in sextuple / quint and rate adjustment. > BJS faxed copy of PTP Rev. 1 to DSC so she'll have it in fornt of her when she speaks with Betsy. > DSC to also advise Betsy that we contacted Venture and for this particular trip, their rate was nearly $1,000 more / coach than Tourtime! > DSC to get a few additional show choices, in order of preference, for their second show. ____ MWL ____ __X__ DSC __X__ 10/2/00: > Per DSC conversation with Client . . . > Show choices in order of preference = Annie Get Your Gun, Music Man, Les Miserables. 10/16/00: > Betsy called, spoke with BJS. Board has approved trip, but she still needs the official written approval in hand before she can collect $ from students. Everything is fine, she just needs a week extention on the deposit. I told her no problem. 11/1/00: > DSC spoke with Betsy . . . > Contract & Deposit are on its way. > Betsy mentioned that it looks more like 58 total pax; however, FPGF is not due until 12/19/00 and BJS is leary of changing official numbers until that time. Should she keep three comps and have 58 total pax, inlcuding 3 comps at Dbl, her package rates wouold jump $5 per person. Should she decide to drop one of the comps, her price remains as published. We are NOT officially changing the numbers at this time. > FM, Betsy wants to know if any coach companies have capacities larger than 55? Please call Doris at Newton and see if they or anyone she knows of has a large capacity coach. Please advise BJS ASAP. > DSC is going to call Betsy with these answers / scenarios once information is complete. __X__ FM __X__ __X__ MWL FYI 11/2/00: > FM, please call Tourtime to see what a 55-passenger rate would be for the exact same trip. Rather than 2-46s, they may end up with one-55. Do not make any changes now, just ask Beverly for the rate and is it available. Thanks. Please advise DSC as soon as you have the numbers. 11/3 FM 11/3 11/3/00: > FM, please change the two 46's to one 55 from Tourtime. DSC spoke with Client and they have decided to go that route rather than hold on to the two coaches. Thanks! __X__ FM __X__ 11/16/00: > Received Signed Contract and Deposit Checks #12263 ($4,050) and #5673 ($75 - personnal check form Betsy). > As this group is now UNDER CONTRACT, please review all contract inclusions and confirm / guarantee as needed. Thanks! > Based on conversation with Betsy earlier this month, conversation with BJS & DSC at VMEA, and payment sent with contract (received on 11/16/00), the official number is now 58 toal pax, including 3 comps at the dbl rate. > BJS is unsure of exact breakdown, but entered as 50 students and 8 adults. > BJS made changes on Bible & IOG. > Please review all attachments / contract inclusions and update / confirm as needed. ____ MWL ____ 11/26/00: > BJS completed REVISED INV #2701 for $4125.00 in order to match the payment which the Client has made, based on her new numbers (58 = 50 + 8, including three comps at the Double rate). > BJS adjusted price of each package with an increase of $5/package. > BJS prepared, faxed and mailed INV #2740, $11,041.00 Due: 11/24/00. > MWL, please process per SOP and see previous UNDER CONTRACT note from 11/16/00. 11/27 MWL 11/27 11/28/00 > FM mailed FPGF reminder. 12/6/00: > Received First Payment Check #12394, $10,531.00. INV #2740 partial payment (Client adjusted numbers on INV. She thinks it is PIF, but officially it is not.) > Note accompanied check saying that they now have 52 paying participants and 3 comps. She realizes official numbers are not due until FPGF is due on 12/19/00. > Rate &/or number of comps may need adjusted at that time. > BJS changed numbers on Bible screen 55 total pax (47 + 8). 12/14 MWL 12/14 1/3/01: > Rec'd FPGF, Room List & HIF. > Total Pax = 55 (42 + 13) > Rms / Pax 9 Qt / 45 0 Qd / 00 2 Tp / 06 2 Db / 04 0 Sg / 00 > TOTALS = 13 Rooms & 55 Pax. > BJS revised Bible and IOG based on guaranteed numbers. > As numbers are now guaranteed, please review and confirm, order, guarantee, etc. as needed per SOP. Thanks! ____ MWL ____ 1/6/01: > BJS faxed & mailed INV #2802, $10,831.00 - due 1/8/01. (Mailed late as FPGF & RoomList were not received until 1/3/01). 1/22/01: > Rec'd check #12625, $10,831 INV #2802 - PIF. > ACCOUNT IS PAID IN FULL. 2/9/01: > BJS completed Final Itinerary for proofing. > MWL / FM, please proof! Thanks! > DSC has Final Pre-Trip mtg scheduled for late next week, preferably on Friday, 2/16. > Complete FI Packet to be ready to go out the door NLT Tuesday afternoon (2/13). 2/12 MWL / FM 2/12 2/14/01: > BJS completed Final Itinerary. > FM & MWL, please process & forward/fax as needed per SOP. > DSC to pick-up complete packet later this week for delivery on Friday, 2/16. ____ FM ____ ____ MWL ____ 2/22/01: > BJS LVM for Betsy - wanted to assure her that we spoke with Tourtime yesterday and the weather should not be a factor, unless there is heavy icing - they will procede as normal. 2/22/01: > BJS rec'd verbal confirmation from Betsy on the additional $453.63 for the Tourtime charges. > BJS to fax REVISED FI once all changes have been confirmed. This will be NLT 3PM on Thursday afternoon. > She is fine with Macy's rather than Radio City on Sunday if it cannot be worked out. > She obviously is curious about any type of refund we might be able to secure from the hotel, Radio City, etc. 3/15/01: > BJS spoke with Betsy . . . > Still working on refund from Hotel, but we did receive refund from Radio City. > Bus Balance & Radio City are almost identical, so BJS and she decided to call it even. CCIS will not bill them for the additional charter fees and CCIS will keep the Radio City Refund. > Their Bus Driver (Tourtime) was fantastic!!!
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