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Bible (Basic Trip Report)
General Trip Information
Updated
Tue Jan 21, 2014
Trip Name
Union High School Choir - Rimersburg-New York, NY-06-11-2014
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Union High School Choir - Rimersburg
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OR
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Rimersburg to NYC = 333 miles - 5 1/2 hours nonstop 8/19/13 >SMN met with Dave Gibson regarding a 6/2014 NYC trip. Trip specifications: * NYC - 6/10 - 6/12 2014 * total number of participants: 70 in the choir, but Dave thinks he can keep it down to 50-55 * Budget: $450-500 * City tour * Show (whatever is available and appropriate) * Shopping time * Possible performance opportunity, but definitely not necessary, or a clinic. *Security * Trip escort > He is open to suggestion and would appreciate Top of the Rock or a museum or anything that might fall within their budget. Depending on how much the trip escort adds to the total., he may or may not want to do this. His history of travel has been that he is the trip planner and would not want that responsibility for someplace like NYC. We are the only company he is speaking to presently and he is the decision maker on all aspects. 8/19/13: > SMN is going to talk with Dave about 2 days vs 3 since budget will not support a 3-day trip. > BJS went ahead and scheduled GTM for 09/05/13 at 1PM. 8/22/13: > BJS made it a 2d/1n trip with first day being Wednesday because of budget and show schedules in NYC. 8/30/13: > BJS completed IOG and JM made attachments. 9/2/13: > BJS ran rates and entered in system. > BJS sent EM to JM asking her to please advise BJS as soonas the charter quotes are in. BJS has GTM Presentation on Thursday at 1PM for this group, so Christi needs to complete PTP, Power Point Presentation and "GENERIC" PTP on Wednesday. CC'd CH so she'll know where it stands. 9/4/13: > CH completed PTP and PP. 9/5/13: > BJS and SM met with David via GTM. > Seemed pleased - needs generic version and wants to share with Students. > BJS sent EM to CH re: needing generic version. > BJS Told David he would have it no later than Monday AM. 9/6/13: > BJS emailed generic PTP Packet to David. 9/12/13 > SMN left message to follow up with David regarding PTP 9/16/13 >SMN received the following email over the weekend: It was a crazy busy week at school. I have attended more meeting in one week than I usually do in a month! I hope this is not a sign of the year to come. Classes are great though. I really like the information from you and Brian and plan to contact you very soon to iron out the details. I told you I had wanted to talk this over with my seniors first and I just haven’t had the time. I hope to talk with them Wednesday at the end of the school day so I will call you probably Wednesday evening if that is okay with you. Hope all is well, David 9/19/13 >SMN recieved EM on 9/14 saying Dave would call 9/18 about the decision on the trip. Did not hear from him so SMN left vm for Dave today. 9/25/13 > SMN left VM for David 10/15/13 >SMN spoke to David last night and he expressed the following concerns: 1. Can we get a guided tour instead of "time to explore"? 2. Are there going to be any more Broadway shows available by the time they travel in June? He asked only because a number of them ended long before their travel dates and he wanted to know if there would be more choices available (if not, there are still plenty they would enjoy) Also, David is going to wait to get definite commitment from students before wanting a contract from us and reserving a charter bus. I stressed how he may not have the same bus choices if he waits that long, but he will take his chances he says. SMN received the following response from BJS: 1. Yes, we can add a guided tour. Price will include up to 4 hours and what it will add to the per person price will depend upon the number trip participants. 2. Yes, shows are added regularly. Also, take a look at the list. Sometimes the end date is a current ticket selling through date and the shows are often extended... 11/27/13 >SN left VM for David regarding the status of student interest and committment to the trip. 12/9/13 >SN left VM for David, same as above. 1/10/14 >SN left voicemail at school and home for David, regarding the probability of his trip as a confirmation will be needed soon for his hotel rooms 1/17/14 >HMS received a call from hotel. They have to release the rooms. 1/17/14: > SN is still planning to go to the school on 1/23/14 for parent meeting. > She is aware that hotel has had to cancel block and we can not guarantee anything at this point since it has all been so long in the holding process. > Can we still make it a go for the same price and the same inclusions - quite possibly, but we cannot re-confirm until he at least gives us the go to contract. > I know the original hotel will not be available, but we shoudl eb able to find something comparable for the same price. > Bus - who knows if they are still available and whether or not their prices will increase. > Doing a trip should not be a problem and we do not want to scare them off, but they also need to know that there could very well be some changes. 1/20/14: > After all of our planning and then several months of waiting, he has decided that he just can't get it together this year. > SN will do her best to get tripped planned in August 2014 and then to K by October 15, 2014, so all is set and in place in order to prevent this from happening again. > BJS updated Status Schedule accordingly. > Please review and proceed as needed to CANCEL this trip. ____ JM ____ ____ HMS ____
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