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Mt. Lebanon High School Band-Orlando, FL-03-11-2014
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Toronto, ON, CANADA,
Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
6/5/13 > SM received the following information from Louise for a Disney 2014 trip: > Marching Band: Magic Kingdom parade performance > Wind Ensemble: Downtown Disney concert > Disney: Park hopper pass for Epcot, Animal Kingdom, Magic Kingdom, and Hollywood Studios. > Universal: Hopper pass for Universal Studios and Islands of Adventure > Accommodations: Do NOT want to stay on Disney property. Quad occupancy. Full breakfast each day must be included. > Single room for Louise. > Security: Private security all 3 nights. > Transportation: at least 3 bus company quotes > Louise would like the proposal ASAP so the board might approve this over the summer. 6/27/13: > HMS / BJS created IOG and then BJS made attachments. > BJS also sent specs to Buena Vista Suites to see if they can accommodate and they confirmed. > JM, please send CQRs to Myers, Anderson, Lakefront Lines, Cleveland SE and Great Day for 3-55s. Advise BJS as soon as all charter quotes are received. Thanks! __x_ JM _7-1-13___ 7/17/13: > BJS completed attachments then ran rates and finished PTP. > BJS emailed to SM so she can print and deliver to Louise ASAP. 7/17/13 > SM left VM with Louise regarding her proposal 7/26/13: > SM spoke with Louise and they are meeting Monday (7/29/13) via phone to discuss our proposal which she already has. 7/30/13 >SM left VM on 7/29 and an EM on 7/30 regarding our proposal. 8/1/13 >SM left VM, same as above. 8/5/13: > BJS sent EM to Louise trying to get decision. 8/7/13: > BJS called cell and LVM referencing Daniel Lawrence and lunch with Betsy / text message about group going to Disney World. 8/12/13 >SM dropped golf bag with Louise at band camp today. She says they have been busy and the board needs to approve their proposals soon. SM followed up with EM, also requesting charter company choice. 8/29/13 >SMN left VM with Louise on her cell phone requesting an update on the status of their trip. 9/18/13: > Louise sent email with question about Lakefront Lines and then got back to Stephanie that they are ready for Contract! > Lakefront is their charter choice and BJS sent EM to Kim Acuri asking if she still had the coaches. Asked her to call me so we can make deposit over phone if necessary. > BJS also sent EM to SN asking her to find out if the Choir is going with and to be listed on any of our stuff and do they (Choir) need a Disney PAOS Application Packet? > JM and HMS, as this is finally going to K, please review / update and proceed as needed. CN to mail NLT 9/25/13 if at all possible. Thanks! __x__ JM _9-20-13___ __9/23/13__ HMS _X___ 9/23/13: > BJS completed CN and then JM processed per SOP and mailed. > K and 1st $ due 10/18/13. 10-11-13 >Rec'd Travel Planner Letter 10/17/13: > SN is going to contact Louise and reminder her to get on the PAOS application ASAP. 10/18/13 >SMN spoke to Louise this morning and she had the followoing concerns: 1. There are a couple very conservative Jewish students going on the trip who are not permitted to travel anywhere by vehicle from sundown on Friday until Saturday. Does the hotel have a shuttle service they could utilize or would they be better off just getting a cab? Louise says this would involve two students and a chaperone (who is the parent of one of the students). 2. She also was considering adding another ensemble, a dance team, but does not want to do it if it adds any cost. 3. Contract will be faxed today, but the first payment will be a week behind. They are collecting money, but because of late board approval, they are roughly one week behind schedule. Louise said to anticipate the 2nd payment also being a week late, but everything else beyond that will be on the dates specified. 10-18-13 >Rec'd signed contract. 10-23-13 Rec'd check #3513 from Mt. Lebanon Band Builders for $31,875.00 11-22-13 >Rec'd payment Check #3515 for $43,962.00 12/3/13: > Louise must have a performance for the Wind Ensemble, so BJS and SN worked on Universal STARS possibility and it can be done, so long as they are accepted. > In order to make this work, and not have any price increase, we had to: 1. Delete the Group Travel Videos DVD. 2. Use a 3-Day Standard Disney Ticket instead of the 3-Day Park Hopper. 3. Upgrade to a 2-Day Universal Park to Park ticket 4. Use $10 Disney Dining Cards for Disney Lunches and $15 Disney Dining Cards for Disney Dinners. 5. As for Parks, Thursday will be Disney PARK of choice. 6. Friday will be EPCOT for their Future World March and some park time, including lunch, then over to Universal Orlando with UMV for Dinner. 7. Saturday is all Universal, including a 12PM performance for the Wind Ensemble (pending acceptance) with UMV for Lunch and Dinner at NASCAR Cafe. 8. Sunday will be at Disney PARK of choice and then departure. > BJS updated attachments and IOG accordingly and then sent to Stephanie. > A partially completed STARS application will be emailed as well, as soon as BJS receives it from Universal, hopefully this afternoon. As soon as received, SN can send along to Louise for her to complete and return to CCIS ASAP. 12/3/13: > BJS created REVISED CIA and will send along with STARS application. 12/6/13: > rec'd STARS application (completed) via fax and scan. 12/9/13: > BJS mailed to STARS application packet to Orlando. > BJS emailed REVISED CIA to Louise. 12/13/13: > BJS called SN as forms were due today abnd they have not arrived. > She had not sent Louise any reminders - She will do it now and extend the deadline / due date for iPad until 12/18/13 at 5PM. 12-13-13 >Rec'd Room List, Final Pax, and Hotel Info Form >Rooms are: 1 Qnt/5 32 Q/128 2 T/6 8 D/16 2 S/2 Total Rooms 45/157 __X__ BJS _12/16/13_ ____ HMS ____ 12/16/13: > BJS emailed and mailed final inv #5526, $52,525.00, due 12/27/13. 12/30/13: > Rec'd check #3518, $52,525.00. > INV #5526 is PIF. > Pending no other changes, ACCOUNT IS PIF. 02/11/14: > BJS spoke with Louise via cell phone at 7.15pm. > We are all concerned about weather and major storm hitting the south. > She is going to speak with her Super (his son is in the band) and see if he will consider a Thursday or Friday departure. > BJS texted Jennifer at BV Suites to see if a Friday or Saturday arrival is even a possibility. > BJS is to call Disney & Universal in the Am re: shifting their performances. 02/20/14: > Louise called and LVM re: possible March dates, the 11th - 16th. > BJS sent her a text to let her know we are working on it and the first call would be to the Charter Company, followed by the hotel and then WDW and Universal. 02/21/14: > We have been able to confirm the trip!!! > The difference in price is due to Lakefront Lines and the charge to the group will be $1,805.00 ($720 for the relief driver rooms on the canceled trip and then $1,085.00 for the difference in the summer vs. winter rates). The only change would be if Universal forces us to purchase the 2-Day ticket . . . > Hotel will now be the Radisson Resort Orlando Celebration. > BJS updated IOG and then made all date and time changes in the system and the attachments. > SN is at the school as I type this picking up all of the tickets and meal coupons, etc., from the canceled trip so we can send those back to Florida. > SN told Louise that we would need to know if there are any cancellations / changes to the original numbers NLT the end of the day Tuesday (02/25/14). 02/24/14: > BJS explained to Louise that the refund for any canceled pax would be $350 pp from CCIS and then she can add to that the $40 worth of Meal Credits that she already has in her possession, so it becomes a total of $390pp. > She is fine with this as it is actually more than she was ever expecting. 2-26-14 >JM processed Hotel Room List Packet to include: 32 Q/128 pax 3 T/9 pax 6 D/12 pax 2 S/2 pax TOTAL 43 ROOMS/151 pax ____ BJS ____ ____ HMS ____ 03/5/14: > Final count is six (6) less than the original trip in February. > 6 @ $350 ea = $2,100.00 of refund. > Since the bus up-charge on the new dates = $1,805.00, the actual refund to the group is the difference, $295.00. > BJS sent EM to JAF asking him to mail check for the $295. 3/5/14: >JAF paid $295.00 refund to Mt. Lebanon Band Builders on ck # 8820. 03/06/14: > SN picked up materials for delivery to Louise. > BJS explained refund to Louise since the boosters were wondering how much more they'd owe.
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