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Fri May 06, 2016
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Austintown Middle School Choir-Chicago, IL-05-23-2014
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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Austintown to Chicago = 415 miles / 7 hrs non-stop 5/17/2013 > All Inclusive Pkg > Would like a workshop > Show of somekind - > Medival Times > Navy Pier > Shedd Aquarium > $400.-$500. Package > Lakefront Bus Line > Security 08/25/13: > BJS completed IOG. > Hotel has been secured for more than a month now . . . > Kay is trying to schedule Go to meeting for presentation on this Wednesday (8/28/13). > Jude, please attached iPad, GTV and Students Watchers Security (2 guards), then send out CQRs to Lakefront Lines, Great Day, CSE and Anderson. You may also want to send to the new company Kay mentioned and I sent you an email on. > JM & HMS, please make remaining attachments and update as needed. Put in BJS's GREEN BOX when done. Thanks! _x___ JM _8-26-13___ __X__ HMS __8/26/13__ 8/27/13: > GTM for PP presentation is scheduled for Thursday, 8/29/13 at 2PM. Invitations sent. 8/28/13: > BJS reviewed attachments and IOG. > BJS ran and entered rates. > Ready for Christi! 08/28/13: > CH completed PTP. 8/29/13: > BJS completed PPP. 8/29/13: > BJS and KW met with Bill via GTM. Kay had to leave early for Drs Appt. > ARGH!!!!!!! DATES HAVE TO CHANGE - He is thinking Friday, May 23, 2014 - Sunday, May 25, 2014. This is Memorial Day Weekend and he has to check with Principal before proceed any further. He is to get the 100% confirmed dates to Kay or me tomorrow. > Likes the trip, but needs to get closer to $400pp including bus. > Does not really want to have to take the band instruments, so if we could do a Workshop or Talk with someone, maybe from Blue Man Group, that would suffice in place of the NY Offstage arranged clinics. What ever happens, 60-minutes will do it as 2-hrs is too long for MS students. Also, they can all be combined in a single session and NY Offstage is not necessary. > HMS, please check with Blue Man and see if they can do such a thing. > Other changes to try and save some money . . . > HRC for Lunch Sunday instead of Rainforest as it is less expensive. > Delete Medieval Times entirely. > Move Blue Man to Friday as it is a few dollars cheaper. > Friday's Dinner at Gino's East Pizzeria (the one closest to Blue Man Group). > Shedd Aquarium needs to be the most basic admission possible - no extras and moved to Sunday AM. > Delete Field Museum entirely. > Add Guided City Step On Tour for Saturday afternoon from 1:30pm - 5:00pm. (Kills a lot of time for not a lot of $). Use Chicago Tour Guide Institute I think. > Add Shopping Time at Water Tower Place and Dinner Saturday woth a $10 Meal Credit for eats in the Food Court. > Move Skydeck to Saturday evening. > Departing School a bit later (new dept time is 8:30AM). > Arriving back at school at 10PM on Sunday. > Charter choice is Anderson, pending availability of course, once we know new dates. > BJS updated IOG. > HOLDING PATTER UNTIL NEW DATES ARE CONFIRMED!!! 8/30/13: > New dates have been approved by principal = May 23 - 25, 2014. > Parent Meeting September 17th and needs final package by then. > Kay will advise as to specific date of meeting later today via text. > Kay got Bill to agree to $450 as the absolute max, including bus. > As these new dates are confirmed, BJS updated dates on Bible screen and IOG. > JM & HMS, a lot of revisions on IOG (see notes from yesterday's Go To Meeting above), so please update all attachments / review and proceed as needed. > JM, see if Anderson is available for the new dates and if so, that is his choice. Go ahead and make deposit, so long as it is either refundable or can be applied to another one of our trips. __x__ JM __8-30-13__ ___X_ HMS _9/5/13___ 9/6/13: > BJS emailed PTP Packet to Bill based on May dates, etc. Bill: We have been able to make all of the revisions for the new May dates and I am delighted to report that between the changes and the new dates, we have been able to reduce the sextuple package rate by $80 per person! The rates for the other occupancy types have also been reduced. Some of the charter quotes remain unchanged; however, Lakefront is already Sold Out over the May dates, so we added an additional quote from Barons. Anderson’s quote also increased quite significantly, as the May dates are a part of their peak season. For these reasons, please review the charter quotes carefully and advise as to your charter company choice ASAP so we can get the coaches reserved. Kay will follow up with you early next week - should you have any questions or concerns in the interim, please contact her directly at 234-855-7795. Thanks again, I hope you are well pleased, and I look forward to our work together. Have a great weekend, Bryan 9/6/13: > Per Kay, baron's is his charter choice. > BJS asked JM to secure coaches. 9/9/13: > Per Bill, ready for Contract! > BJS sent his additional questions on to Kay for answers. > As this is going to K, please review and proceed as needed. CN to mial NLT 9/13/13. > K and Deposit ($100pp) will be due 10/18/13. __x__ JM _9-9-13___ __X__ HMS ____ 9/15/13: > BSJ completed CN and will mail via USPS 2-Day service on Monday, 9/16/13. > K and first $ due 10/18/13. 10/9/13: > BJS spoke with Bill - trip is going to happen, just one bus, so no more than 56 total pax. > BJS adjusted room block at Hotel. 10-22-13: > Rec'd signed contract 10-29-13: > Rec'd Check #154733 from Austintown Local School Dist. for $5,400.00 12/31/13: > BJS completed Hotel K and sent back to Angie at the Hilton Suites. > BJS went ahead and updated numbers on BIBLE screen to 56 (48 + 8) and on IOG since per conversation with Bill we know that trip is going to be just one (1) bus and no more than 56 pax. > JM & HMS, please review and proceed as needed, dropping to just one 56-passenger bus and also reduce other reservations as needed. FPG is not due until 03/21/14, but no reason to hold extras if we know we are not going to need them. __x__ JM __1-2-14__ __X__ HMS _1/3/14___ 03/21-14: > BJS sent Forms reminder email to Bill. 3-31-14 >JM processed Hotel Room List Packet to include: 8 Sx/48 pax 2 T/6 pax TOTAL 10 Rooms/54 pax (49 + 5) __X___BJS_4/7/14__ _____HMS_____ 04/08/14: > BJS reviewed final numbers and since they are half the size of K original, which we have know for some time, deleted DVD. > Comps will also be just 2 and at triple rate since the directors are in a triple. > BJS sent Invoice #5596, $15,796.25, and Bank Request Form, as well as email with explanation. > Due: 04/28/14. Bill: Attached please find the Final Invoice and Bank Request Form for your group’s up-coming trip to Chicago. Please note, since your actual number of trip participants is nearly half of what was originally planned, we have made the following adjustments in order to keep the Package Rates as originally presented: 1. Deleted the Group Travel Video (If you would like to add this back in, the cost will be $490.00 and each student will receive the DVD.) 2. Dropped the comps from 4 to 2 and since the two directors are in a Triple, the comps were credited at the Triple Package rate. Again, by making these changes, the CCIS package rates remain unchanged. 4-14-14 >JM processed REVISED HOTEL ROOM LIST to include: 7 Sx/42 pax 0 Qnt/0 pax 1 Q/4 pax 2 T/6 pax 1 D/2 pax 0 S/0 pax TOTAL 11 ROOMS/54 pax (49 + 5) __X___BJS__X___ _____HMS_____ 04/16/14: > BJS emailed and mailed revised final inv #5596 to Bill's attention. This is a result of his RL changes from 4/10/14. > Total due on account = $16,056.25, due 04/28/14. 4/21/14: > Rec'd check #156292, $15,796.25. > Balance due on account = $260.00. > BJS sent EM to Bill letting him know we received the amount of the original Final Inv., but now need the difference of $260.00. 05/5/14: > Rec'd check #156388, $260.00. > Pending no other changes, account is PIF.
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