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General Trip Information
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Mon Oct 21, 2013
Trip Name
Winnacunnet High School Choir-Philadelphia, PA-04-03-2014
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Winnacunnet High School Choir and Jazz Band
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OR
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Trip Notes
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Hampton, NH to Philly = 350 miles / 6 hrs non-stop 5/13/13 >Sophia received the following information from Pat Moore, Choir Director. The trip would be the weekend of April 4, 2014 and would include a jazz choir and jazz band: :we are going to pursue the Philadelphia trip. Most of our kids went to DC in 8th grade, so that doesn't appeal to them as much. We'd like to do a 4-day trip, Thurs. to Sun. or Fri. to Mon., and would like one day to include Six Flags in New Jersey. Other popular things last time included: the Liberty Bell, walking tour of historic Philly, a meal at Dave and Buster's, the Art Museum (we sang an a capella version of "Gonna Fly Now" on the steps, and had a picnic lunch in the park behind the museum). We'd like to do a competitive festival, and would love to get another performance in somewhere. The coach bus transportation cost comes out of the school budget (I usually book it), but all other costs get shared among the kids. We would probably have around 35 students, 2 directors, and 4 other chaperones." 9/16/13 > Sophia received an email today from Pat - they are ready to talk about a trip to Philadelphia - the actual dates will be April 3-6. S send several questions to be answered. As soon as answers are received, S will ask for a proposal to be prepared. 9/17/13 > Sophia heard from Pat. Info requested: Number of students- 40. Number of adults -6 Wish the compete and add in one other performance Ensembles: jazz band and Chamber Choir which usually performs as a jazz choir Coach Company is the only bus company they deal with Would like to go to Six Flags NJ, Liberty Bell, museum of Arts (Rocky steps), at least one sit-down meal Sophia forwarded the email with past itinerary and cost info from previous trip to Bryan. 10/1/13: > BJS started IOG. > Only festival in Philly that weekend appears to be Heritage - ARGH! > BJS emailed Heritage asking for Festival Only rates. We will proceed once we get their information back. > BJS emaield SS and alerted her to the situation. 10/2/13: > Rec'd Heriateg Info ($169 FO)! > Sent EM to Sophia - See attached (it was the Heritage Info Sheet) I see in the email he sent along with a previous itinerary, that they try to stay within a $350 budget for the kids and only charge $150 for the six adults. With a $169 hit to their budget thanks to the Heritage Festival, that leaves just $181 for 3 nights lodging, meals, attractions, etc. I am not sure if the $350 includes the bus or not since he makes mention of the school budget, but even if $350 does not have to include bus, I honestly see no way we can do this with so little left. I hate to turn away business, but a truly all-inclusive 4d/3n trip to Philadelphia is probably going to be at least $500 or more, especially with the huge festival fee. Let me know your thoughts . . . 10/8/13: > Per Sophia, they are willing to consider DC since festivals are less expensive. > BJS sent the following to SS for her to share with client and get their decisions - > Glad to hear he was not happy with Heritage! > Washington is a less expensive destination because so much time can be filled with the Museums of the Smithsonian and they are free! > Additionally, the Fiesta-val Festival Only price is $110 / Student and $25 / Adult. > I have also found a Festivals of Music Competition the same weekend in DC and their prices are even better, $85 / Student and the Adults are free! > Let me know how they want to proceed and we will do as they wish!
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