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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
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Dbl
Trip
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Start
Date:
Time:
End
Date:
Time:
Contract
Due
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Deposit
Due
Received
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First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
11/8/99: > Spoke with Kate, saw our Ad in Choral Journal. > She has just begun as Choral Director. > MWL, please fax & mail brochure on Tuesday am when you arrive. > Group is small (20-25 singers), but she is very anxious and both she and her students love Rodney! > Not certain of destination due to dates of Spring Musical. Considering NY, San Antonio or Chicago. > If Musicate does not work, she may want to do Disney MMDays. __X__ MWL __X__ 1/6/00 > Spoke with Kate re: San Antonio. > Very excited! Wants to send CC# for $300 App/Reg Fee. > MWL will CB ASAP re: CC payment. > Will probably need ground transportation--needs quotes. > She is arranging the flights to arrive Thursday PM. > MWL called Kate back. > LM--No CC's accepted. 1/10/00 > Per MPM. > Kate called to say her check was on the way, but she had a couple of questions. 1/11/00 > MWL LM of follow-up to check on Kate's questions. 1/12/00 > Kate Arthurs called with questions about transportation. > Flight won't be arriving until 10pm Thursday night. MWL told her that was fine. > She will need ground transportation. > MWL told her once her materials arrived, we would move forward with the arrangements for ground transportation. > She was satisified with answers. > She will call with additional questions if any. > She put in a request for a Friday clinic b/c her accompanist has other plans for Saturday. (Son for College wknd @ Trinity) 1/13/00: > Received application and $300 Registration / Clinic Fee (check #33218) from Client. > Standard 4d/3n package in San Antonio. > BJS completed IOG and Bible (Friday Clinic #3) > Planning to mail Contract on 1/14/00. > Client needs us to secure Ground Transportation. Flight arrives Thursday at 10 pm. I am uncertain of Sunday departure time. Based IOG on Mid morning departure guesstimate. > SMP, please secure a charter quote for 1-47 (or smaller since group is only 22 - 24 pax). Check Varina HS Band file from 1995 or 1996 for charter company information. They went to San Antonio one of those years and we did their ground transportation. Once quote is received, we will share with client and get their decision prior to contracting bus! __X__ MWL __X__ __X__ SMP __X__ __X__ MPM __X__ 1/14/00: > BJS completed Contract Packet, including Inv #2555 ($1,000), due: 1/21/00; and Inv #2557 ($2.968.08), due: 1/28/00. > MWL, please process per SOP and mail today! > Don't forget to include Seating / Set-Up information form. __X__ MWL __X__ 1/26/00 > Recv'd signed Contract & Deposit check# 033355, $1,000.00. > As this is now UNDER CONTRACT, please review and confirm as needed. > BJS completed PPBCC for Grayline of San Antonio and faxed to Client. > Client is directed to call ASAP if she wants us to contract for the coach (I know we already have it, but I don't want her to know that. I figured if we tell her it is just a quote, she may get back to us quicker!). __X__ MWL __X__ __X__ SMP __X__ __X__ MPM __X__ 1/26/00 > MWL faxed FPGF Reminder today. 1/28/00: > Kate called re: clinic time on Friday - would prefer AM, we honored her initial request for a Friday Clinic. MWL explained that we would see what we could do, but she may have to have the 2:30 pm slot. As she is the only clinic on Friday, provided we can find approporiate clinic space earlier in the day, moving to an earlier time frame may not be a problem. > Also, her accompanist, accompanist's husband & accompanist's daugther will not be participating in the Saturday Sea World activities. I told her we would modify the rate for these three individuals by deleting the Sea World admission, lunch & dinner on Saturday. She was very pleased with this resolution. MPM, PLEASE make a note of this for when we are ordering the Sea World Admission tickets & Meal Vouchers - three (3) less for this group. > Also, they have decided to do their own transportation in San Antonio, so go ahead and cancel any charter arrangements made for this group. __X__ SMP __X__ __X__ MPM __X__ 1/28/00: > Received FPGF & Room List via fax. > Did not receive Hotel Information Form - MWL, please followup on this. > Total Pax = 21 (17 + 4) > Rms / Pax 1 Qnt / 5 2 Qd / 8 2 T / 6 1 D / 2 0 S / 0 TOTALS = 6 Rooms & 21 Pax. > BJS revised IOG & Bible accordingly. > As these numbers are now guaranteed, please review and confirm as needed. Thanks! __X__ MWL __X__ __X__ SMP __X__ (see previous note as well) __X__ MPM __X__ (see previous note as well) 2/8/00: > BJS prepared Statement & Inv # 2590, $2351.92 due: 2/14/00. Balance due on Inv # 2557 = $2968.08; therefore, total due = $5320.00. > BJS faxed & mailed invoice & statement. > MWL, please complete processing. __X__ MWL __X__ 2/14/00 > Kate Arthurs called. > She wants to cancel the trip b/c all of her boys are unable to go (leaving her with about 13 girls). > MWL, per usual, reviewed the Contract/Agreement with her---2/14/00 = "100% of funds due as of date written notice of cancellationis recv'd in our office". She is pissed off in general, but understands there is nothing MWL can do about it. Also says "2/13/00 was a Sunday and we couldn't have received her call anyway." > She asked that BJS call her @ 504-582-5844 (pager) ASAP. She would like to discuss the situation. __X__BJS__X__ 2/14/00: > Kate called again and said that if she was going to have to pay, her principal / head master said she might as well go with what she's got! > Kate deleted two boys from the Room List. > Total Pax now = 19 (15 + 4) > Rms / Pax (revised) 0 Qnt / 00 2 Qd / 08 3 Tp / 09 1 Db / 02 0 Sg / 00 TOTALS = 6 Rooms & 19 pax. > BJS to revise Final Invoice accordingly. > BJS revised Bible & IOG accordingly. > Please review, order & confirm based on these numbers as needed. Thanks! __X__ MPM __X__ 2/15/00: > Kate called re: Final Invoice. BJS told her not to worry - I would prepare a Revised Invioce & fax it to her NLT 2/16/00. She was fine with that. 2/15/00: > BJS revised Invoice #2590 and faxed along with Statement to Kate's attention. Total due = $5,524.40 to pay account in full. > BJS also mailed hard copies of the same. > MWL, please process per SOP. FYI - Kate will not be happy, for eventhough she dropped two pax, her actual cost is more expensive due the her newly configured rooming list and the two cancellation fees. > Should she call with any questions regarding financials, she needs to talk to me and only me! Thanks. __X__ MWL __X__ 3/20/00: > BJS completed FINAL ITINERARY. > Please porcess per SOP and mail today via FedEx S.O.N. > Please forward to all involved as needed. Thanks! __X__ MWL __X__ __X__ SMP __X__ ____ MPM ____ 3/23/00 > Recv'd check# 33942, $5524.40, First Payment and Final Payment Invoice #'s 2590 & 2557---PIF.
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