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Fri May 06, 2016
Trip Name
Butler High School Band-Toronto, ON, CANADA-11-16-2013
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Toronto, ON, CANADA,
Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
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Final PAX
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Received
Final Room List
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Received
Hotel Info Form
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Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Butler to Niagara Falls, Ontario = 220 miles /4 hrs non-stop Niagara Falls, Ontario to Toronto = 130 miles / 1.5 hrs non-stop Butler to Toronto = 300 miles / 5 hrs non-stop Downtown to My Big Fat Greek Buffet (Missassauga) = 19 miles / 30 minutes Missassauga to Butler = 285 miles / 5 hrs non-stop 1/28/13: > BJS sent EM to the parade asking for specs, etc. 01/29/13: > Craig McRae called fromt he Parade Committee and sopke with BJS. > Confirmed date as Sunday, 11/17/13, 12:30 PM Step-Off. > BJS sent EM to Jeff alerting him to the fact that due to late Thanksgiving here in the US, we really shoudl not refer tot he parade as being the Sunday before Thanksgiving since it is actually 2 Sundays before. 02/01/13: > Booster Officer and Band Staff meeting is this coming Monday at 7PM. BJS to attend and make presentation at that time. > BJS completed IOG and made some preliminary attachments. > JM sent out CQRs to 5 companies. > Show calendar willnot be released until 02/11/13, so we will knwo what will be available in a week or so. . . > HMS, please check with HRC and see if they can accommodate this group for Dinner on Saturday prior to their show and check with the Big Fat Greek Buffet and see if they can accommodate for an early Dinner following the Parade on Sunday. > BTW, BJS sent EM to RJ re: issues with Canadian Territories, Postal codes, etc. in the system. __X__ HMS __X__ 02/13/13: > Per Jeff, ready for K. > Disney's Aladdin is his show chocie if it is available and they want the 6 coaches from Myers. > Since this is going to K, please review all and proceed as needed. Thanks! __x__ JM _2-20-13___ __X__ HMS __X__ 05/13/13: > BJS completed CN as SM is delivering to the HS on Tuesday morning. 5/14/13 > SM delivered CN 5/22/13: > BJS sent Em to Jeff re: show ticket process . . . Jeff: Hollie just received the final confirmations for Aladdin in Toronto. As you know, we have a $75 ticket built into the package and unfortunately, due to the size of your group, as well as the fact that this is the World Premier, your group will have to be divided into three different ticket price ranges, with the average cost per seat being $93 per person. This is $18 more than budgeted. Les Miserables is the other option and again, due to the size of your group, three different ticket prices come into play; however, it is slightly less expensive - the average cost per seat would be $85 per person, or $10 more than budgeted. We will proceed as you direct. We currently have a total of 295 seats being held for Aladdin and have to advise the Box Office on how we intend to proceed by the end of the day Friday. Give me a call if you have any questions. 05/24/13: > Per Jeff, go with the Aladdin tickets at the surcharge, for he has built in plenty of extra per person and has done the math to confirm. 06/04/13: > Rec'd First Payment check #3050, $29,500.00 - INV #5423 is Paid. 07/02/13: > BJS sent EM to SM asking her to check with Jeff on signed K and Travel Planner Letter. > As the group is now UNDER CONTRACT (even if it is implied by their paying the first invoice), please review and proceed as needed. Thanks! __x__ JM __7-3-13__ ___X_ HMS _8/14/13___ 8/5/13: > Jeff confirmed at Parent Meeting that they will only need 5 coaches for the Band portion of the trip. 8/6/13: > rec'd Booster check #3065, $36,472.00. 8/7/13: > BJS mailed copy of fully executed K to Jeff. > BJS sent EM to Rindy to let her know to go ahead and release one coach so they will have 5. None fo this has anything to do with the Tag Along trip. 8/9/13: > Monica Ellis called - her son is in the band and Jeff asked her to contact us for a partial trip as they are going to sorda go with. They are doing their own transportation and their own hotel and needs CCIS to do the Dinner - with the BAND - not the tagalongs, on Saturday & Sunday + tickets to Aladdin. > There will be a total of three pax in their party, Brian Ellis, Monica Ellis & their 12 year-old son. > BJS discussed with HMS and this will be fine - we need to get them a PP Package price for these three items. > BJS or HMS to email Monica with the rate at monicaellis@zoominternet.net. > BJS and HMS figured rates and then sent the following to Monica via email - Monica: It was a pleasure speaking with you earlier this afternoon and I am happy that we will be able to make this work for you and your family. The rate for the partial package will be $155 per person. This will include Dinner Saturday at the Old Spaghetti Warehouse, Dinner & Play Sunday at Playdium, plus tickets to the Saturday performance of Aladdin. Please make your check payable to CCIS, Inc. and mail directly to our office at PO Box 1877, Butler, PA 16003, no later than 09/09/13. I had originally asked Mr. Kroner to include your group of three on his Final Participant Guarantee Form & Room List; however, I think it best if we just handle this in-house, so once he submits his official version of these forms on 09/16/13, I will make certain we add three (3) to the required inclusions. Thanks again and do not hesitate to contact me if you have any additional questions or concerns. 8/19/13: > rec'd check #4894, $465.00 from Monica Ellis as PIF for the partial package described above. > We need to remember to track this and not forget come final reservation time! > Includes ONLY - ----- Three (3) Aladdin tickets ----- Three (3) Dinners at Old Spaghetti Warehouse ----- Three (3) Playdium 9-30-13 >Rec'd Check #3109 from Butler Golden Tornado Marching Band for $21,471.25 9/12/13 >SMN sent Jeff an EM reminding him that iPad sensitive forms are due no later than Monday, 9/16/13. SMN included the login and password for the band to access the forms from the website. >Forms rec'd-Room list, hotel info. final part. 9/13/13 >SMN delivered iPad to Jeff 9-23-13 >JM processed Hotel Room List Packet to include: 55 Q/220 11 T/33 13 D/26 1 S/1 (Escort) 2 sick/0 Total Rooms 82/280 __X__ BJS __X__ ____ HMS ____ 9/25/13: > BJS emailed and Mailed Final INV #5478, $21,471.25. Due: 10/1/13.
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