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Fri May 06, 2016
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Montour High School Band-Williamsburg, VA-04-25-2013
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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
McKees Rocks to Williamsburg = 400 miles / 7 hrs non-stop 1/3/13: > BJS completed IOG and then reviewed with SM via GTM. 1/4/13: > BJS completed attachments and JM sent CQR to CSE for charter rate. > BJS ran package rates and then complete PTP and scanned PTP Pack. > SM sent PTP pack to Kelly Hammond for her review. 1/4/13: > BJS sent PPBCC to SM so she can send along to Kellie. 01/18/13: > Per SM conv with Kim, the Booster Pres. > Azalea Festival Parade Trip!!! > We got the Job!!! > Depart at 6AM so they can get a few hours in Colonial Williamsburg arriving about 3PMish. > Dinner at Kings Arms Tavern and then hotel check in and down time at hotel. No Ghost Tour and no Pizza Dinner at Hotel. > Sunday - Do stop in DC for Smithsonians, especially the Air & Space Museum on the Mall. > BJS adjusted due dates as much as possible. > K due 01/25/13. > Deposit = $100pp, due: 02/01/13 > Forms due: 02/22/13 > Final balance due: 03/22/13. > Charter Choice = Lakefront Lines > JM, please cancel contract and get back deposit from Cleveland SE and then get K from Kim at Lakefront Lines. > BJS needs to update all attachments and rates since we never made the changes from the Great Wolf Lodge proposal and it had no festival / parade. > SM to deliver CN on Tuesday to Kim. > K / INV to be made between CCIS and the Boosters. > BJS agreed to do comps and 1:20, so if they get to 105, they will get 5 comps . . . 01/21/13: > BJS deleted old attachments and made new. > BJS canceled Great Wolf, etc. > NO iPad and no DVD since Tom Presto wasn;t including it, neither are we - she wanted apples to apples so she got it! > JM has sent IOG - K Version to Kim Arcuri at Lakefront Lines to see if their is any price change and also to request K for 2 coaches if available. If all is good with Lakefront and their rate is still lower than CSE, Jude will have to cancel the K with CSE and retreive our $500 deposit. > JM and HMS, please make reservations, etc as needed. I have to compelte the CN today as SM is delivering to the Booster President tomorrow morning and the signed K is due back to us this Friday (01/25/13). > Lakefront is now Sold Out, so CSE it is. JM sent IOG to Dennis for his review and rates were adjusted accordingly due to stop over in DC and the DC Bus License Fees. ___x_ JM _1-21-13__ ____ HMS ____ 01/21/13: > BJS completed CN and sent scan of K to SM and JAF. > SM to pick up for delivery either latert today or tomorrow AM. > K and Travel Planner Letter are due: 01/25/13. > First Payment, $10,000.00 is due 02/01/13. 1-25-13 >JM received travel planner letter and signed K. 01/25/13: > At client's request, they are maybe looking at more like 70 total pax, so BJS went ahead and ran rates for 65 - 90 total pax. and shared with SM so she can get with group. > They are fine with this. > made no changes in the system since they are not yet sure and finals are not due until 2/22/13. > Also got 2-47 passenger coaches from Cleveland SE since that was what they are now requesting in order to save a few hundred dollars and not have as many empty seats on two coaches. 02/05/13: > Rec'd booster check #2117, $7,600.00. 2-20-13 >Received Final Pax, Hotel Info Form 2-22-13 >Received Final Room List 02/26/13: > SM picked up iPad fopr delivery to the group. 2/27/13 >SM made arrangements with the booster president to deliver the ipad to her on Friday. >JM processed Hotel Room List Packet to include: 13 Q/ 52 4 T/ 12 5 D/ 10 1 S/ 1 TOTAL 23 Rooms/75 Pax 3/1/13 >SM delivered iPad to Kim Froehlich, booster president. 03/20/13: > Numbers are within the Low Number Quote I provided on 01/25/13, so rates will be set based on those figures with the QUAD Student starting at $455. > BJS updated rates on Bible Screen accordingly. > Will have to run actuals once HMS is completed with all ordering and final payments are entered. > BJS EM'd and mailed FINAL INV #5395, $32,205.00 and made it due 03/27/13. 03/25/13: > Rec'd BPA check #2143, $32,205.00. > Pending no other changes, account is PIF.
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