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Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
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Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
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Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
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Woburn, MA
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Wytheville, VA
X, PA
York, PA
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Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
1/6/00: > Sherry called and asked for BJS, felt more comfortable talking about particular festival companies, etc. with BJS. > Booster meeting is Monday evening. > Planning on Orlando. Discussed All-Star Festival at length and BJS probably has her swayed to the MMDays as she will get better use of her 3 days in the park and the MMDays Clinics are more educationally sound. She'll have a hard sell to her parents, so she says! > BJS prepared IOG & Bible. > She is calling Schrock to see if she can get a coach on her own. She will advise ASAP re: transportation. > We also discussed Amtrak as an option, but will be cost prohibitive. > Wants all-inclusive meal plan with Meal Coupons for meals in the Park. > BJS completed a mock-up PTP so she can have it for Monday's meeting. This is based entirely on an as available basis - nothing is binding. > As this is just a mock up, nothing has been entered into the system as far as meals, attractions, accommodations, etc. We will cross that bridge when we get to it. > MWL, please process and fax most pertinent information to Client, including as much "good" information on the MMDays program & their Clinics, especially Show Choir, as possible. (I've completed the fax cover sheet, just fill in the total number of pages). As bad as Disney is, I think we'd rather work with them than some of the other Orlando festival companies! Also, mail Complete packet this afternoon USPS 2-day. Her mtg is Monday pm. __X__ MWL __X__ __X__ MPM __X__ 1/11/00: > Sherry LM in Voice Mail. > Parents are very pleased with PTP as presented. > Wants to proceed to Contract stage. As this PTP was just a mock-up, without any arrangements made prior to preparation, all will need to be confirmed. > She has spoken to Pepper at Schrock and she informed the Client that they have no coaches available over these dates; therefore, the Client needs us to secure coahes for her. 1 - 55, try Atlantic Coast first. If they have nothing, ask them who they might recommend and go from there. If they have no suggestions, call Pepper and see who she might recommend. If nothing, see me! > Sherry has to present to School Board for final OK on Wednesday, but she sees no reason for disapproval. > BJS went ahead and entered as much as possible into the system. > Want to mail Contract, if at all possible, NLT 1/17/00. ____ MWL ____ ____ SMP ____ ____ MPM ____ 1/12/00: > BJS LM (Returning Sherry's call to let her know that we rec'd her message and that we will begin confirming arrangements and try to find her a bus!) 1/14/00 > MWL called Disney re: Sherry's ?'s. > Per Carl---the performance are approximately 25-30 minutes in length depending on venue. If Sherry wants to divide them up, fine; however there must as little down time as possible! > Also, re: the clinics---the workshops themselves are designed to be presented to the whole group from the beginning of the 2-2/12 hour to the end. Cannot be broken up into three groups. 1/14/00: > BJS faxed Sherry answers to Disney questions and a Per Person Bus Cost Chart for the one and only quote received, National Coach. 1/17/00: > BJS completed Contract Packet with Deposit / First Payment INV# 2562, $3,600 - All DUE: 1/28/00, including MMDays Application Materials. > MWL, please process & mail per SOP, being certain to include ALL Disney Materials, including application criteria, etc, etc, etc. > Contract & Deposit due: 1/28/00. > Please review and confirm as needed. Thanks! __X__ MWL __X__ __X__ SMP __X__ __X__ MPM __X__ 1/17/00: > Sherry called to discuss my response to her Disney questions. She is excited about the coach and we went over her Deadlines, etc. 1/27/00: > Sherry called. They are going to be running a bit late with initial deadlines, as they have just today returned to school due to bad weather. > I STRONGLY URGED her to get us the Disney Materials ASAP, like yesterday, for without them, we can do nothing & their date is drawing nigh. 2/8/00 > Recv'd Deposit Check#725, $3600.00 and Contract. > Recv'd Disney Application materials. > As this is now UNDER CONTRACT, please review and confirm as needed. Thanks! __X__ MWL __X__ ____ SMP ____ ____ MPM ____ 2/8/00 > MWL faxed FPGF Reminder today. 2/11/00 > Recv'd FPGF, Rooming List and Hotel Info Form via fax. > Total Pax = 57 (44 + 13) > Rms / Pax 00 Sx / 00 01 Qt / 05 09 Qd / 36 01 Tp / 03 06 Db / 12 01 Sg / 01 TOTALS = 18 Rooms & 57 Pax. > BJS revised IOG & Bible based on these guaranteed numbers. > As these numbers are guaranteed, please review, confirm & order as needed. Thanks! > Also, Client needs a Security Guard at the Hotel (2 nights, from 12 am - 6 am each night). BJS will invoice as line item. MPM, please secure this with the hotel. __X__ MWL __X__ __X__ MPM __X__ __X__ SMP __X__ 2/15/00: > BJS LM for Sherry as her bus capacity is 55 and she has guaranteed 57! Is someone flying or driving??? > Per Sherry, the two extras are driving behind the bus! 2/17/00 > Recv'd hard copy of FPGF, etc. > MPM, the copy of the Hotel Info Form she sent TODAY needs to REPLACE the copy she faxed. Otherwise, the forms are the same. ____ MPM ____ 2/22/00: > BJS prepared, faxed & mailed Statement & INV #2621, $18,817.00. Due: 2/28/00. > MWL, please process per SOP. _X___ MWL __X__ 2/28/00 > Recv'd check #732, $18,817.00, Balance invoice #32621---PIF. 2/29/00: > Sherry called and wants to add two additional pax. BJS asked her to fax the revised Room List and we will make changes as needed. > Rec'd Room List (Revision). > Total Pax = 59 (45 + 14) She knows she only has a 55 passenger coach. Two adults are driving and two others are flying! > Revised Room / Pax break-down is as follows: 00 Sx / 00 01 Qt / 05 10 Qd / 40 00 Tp / 00 07 Db / 14 00 Sg / 00 TOTALS = 18 Rooms & 59 Pax. > BJS revised Bible & IOG accordingly. > As the are new guaranteed numbers, please review, order & confirm as needed. Thanks! > BJS also prepared, faxed and mailed INV #2632 for these 2 Late Adds / Room List Revisions. $901.00 due - 3/10/00. MWL, please process per SOP. > MWL, have their Disney tickets been order yet? If so, we'll need to add to the order. Also, as they now have 45 students, they will be entitled to 9 adults at the student participant rate. Befor ethey had just 44 and would only get 8! __X__ MWL __X__ __X__ SMP __X__ __X__ MPM __X__ 3/1/00: > Sherry called & LM re: why was Invoice for the two additional late adds so expensive? 3/2/00: > BJS revisited invoice situation and realized that he neglected to delete the single package which no longer exists; therefore, he revised the invoice, #2632. Total Due = $460, NOT $910. Due: 3/10/00. > BJS faxed and mailed to Client with note of explanation. > MWL, please process per SOP. Thanks! __X__ MWL __X__ 3/27/00 > Recv'd check #735, $460.00, Invoice #2632---PIF. 3/29/00 > Sherry called and LM for MWL asking about taking platform risers. 4/3/00 > MWL spoke with Sherry about the platform risers to verify the actual info she needed. > She wanted to know if she was allowed to take platform risers with her to Disney. > MWL called Disney to attempt to get an answer. They gave me the run-around (as usual) about "their usual procedures"---I told them I was aware of them---and I found out who I am supposed to call to try and get an answer from. > MWL will attempt to call and get an answer for Sherry. > MWL LM for the Disney guy---waiting for answer. 4/4/00 > MWL LM for Sherry re: the above riser issue. > They DO NOT provide platform risers. Sherry can bring their own. > We will need to notify Disney of the type of vehicle they are using provided they actually bring the risers. 4/4/00 > SMP spoke with Sherry and told her they can bring their own just let us know so we can get the info from and to Disney. > MWL you may want to follow up with her b/c she never said she would call back with that info. 4/27/00 > Sherry called and spoke with MWL. > She just wanted to call and let us know she appreciated all we did for her and her group for her trip! > She was thrilled and had a wonderfully fun time. > Looking forward to next year! > "Thank you so much!"
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