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Fri May 06, 2016
Trip Name
Jefferson Forest High School Choir-Pigeon Forge, TN-04-18-2013
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Final Room List
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Hotel Info Form
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Contract Status
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Forest, VA to Pigeon Forge, TN = 300 miles / 5 hrs non-stop Pigeone Forge to nashville = 215 miles / 4 hrs. non-stop 8/3/12: > Rec'd EM from Jeremy - I hope that you are both doing well. I wanted to contact you about setting up a trip for my high school (Jefferson Forest High School) with another high school in my county, Staunton River High School, whose director is Nicole Bonfiglio. We met recently and here is our general outline of things we would like to do (if possible). > Trip to Pigeon Forge and Nashville, TN (March 14 - 16) > March 14 (Pigeon Forge) - Depart: 7AM Arrive: 1PM Hotel: 1 - 2PM Ripley's Aquarium and walking around: 2 - 4:30 Dixie Stampede: 5:30 - 8:00PM > March 15 - Depart for Nashville: 9:00AM Master Class with Dr. Deen Entsminger Tour of Grand Ole Opry (?) Hard Rock Cafe for Dinner Return to Pigeon Forge > March 16 - Dollywood: 9:00AM - 3:30 Depart for Lynchburg +/- 100 total pax. 9/19/12: > BJS sent EM to DSC asking her to schedule GTM PTP Presenation Meeting for sometime after 3PM on Monday, 9/24/12. 9/19/12: > While completing IOG learned that Dollywood is not open until 3/24/13, so either his dates need to change or we do the trip w/o Dollywood. > BJS also discussed with DSC the possibility of dloing a Nashville trip since the 8-hrs back and forth to Nashville from Pigeon Forge seems a bit wasteful. . . > DSC has LVM for Jeremy and will advise so we can proceed as he wishes. 9/25/12: > DSC spoke with client > new dates are 4/18/13 thru 4/20/13 - Kepp all Inclusions as given. > NOTE - When we go to contract on this, Jeremey wants to have the Principals of both schools sign the contract. > Need to get this to Jeremy ASAP!!!!! He had been very patienct so far. 10/6/12: > BJS completed PTP and emailed to Jeremy, cc'd DSC. 10-15-12 >JM EM DSC to make a choice soon as bus co. are mostly sold out and one of the 2 quotes I got only had 2 buses left for these dates. 10/15/12: > DSC spole with client and he definitely wants to use COSMO Bus Co. and he is READY FOR HIS CONTRACT! Yea! 10/25/12: > BJS called and sent EM to get K from Cosmo for his coaches. > HMS confirmed to BSJ that all is good and we can go ahead and send CN. 10/29/12: > BJS completed Contract Packet and emailed to DAC & JAF. > K and 1st $ due 11/26/12. > JM, please process per SOP and mail this afternoon. Thanks! ___x_ JM _10-29-12___ 11/20/12: > DSC sent the following reminder: Hi Jeremy, It was so good to see you at VMEA! I wanted to remind you your Travel Planner Letter, Signed Contract page, and 1st payment are due in our office on Monday, November 26, 2012. Please advise any problems you may foresee. Thanks so much! Debbie 11/27/12: > BJS EM'd REVISED AGREEMTN Page to Jeremy as requested changing the due date for the first payment to 12/14/12 to make his bookkeeper happy. > Reminded him to send along signed K ASAP. 12/3/12: > Rec'd Travel Planner Letter. 12/6/12: > DSC heard from client - Hey Debbie, No, all is well. Now that we have the updated first page, my principal has signed and the Staunton River principal will sign today. ThanksJeremy 12/20/12: > Rec'd signed K, but still awaiting first $. > JM, please process per SOP, but mail two copies of the K - one to Jeremy Craft, CD at Jefferson Forest HS and the other to the CD at Staunton River HS. > Please review and proceed with caution for two reasons, no $ yet in hand and based on conv with DSC, fgroup is expected to be significantly smaller than originally planned. _x___ JM __12-21-12__ __X__ HMS __1/29/13__ 12/31/12: > Rec'd check #31523, $3,570.00 from Jefferson Forest HS. 01/17/13: > Rec'd check #8559, $1,820.00 from Staunton River HS. 02/11/13: > Rec'd check #8643, $1,780.00 frmo Staunton River HS. 2-7-13 >JM received Final PAX, Room List, and Hotel Info. 2-12-13 >JM processed Hotel Room List Packet to include the following: 6 Q/24 6 T/18 5 D/10 3 S/3 TOTAL 20 Rooms/55 PAX 02/19/13: > BJS sent EM to Jeremy re: Coaches - Jeremy: Good news, Abbott has a 58-passenger coach available for your group, so we have canceled the 2 coaches with Cosmo and now have a contract for the 1-58 passenger bus from Abbott. The Per Person Bus Cost Chart is attached. The cost for the coach is a bit higher, but it is significantly lower than having to pay for two coaches from Cosmo and have all those empty seats. Your Final INV will reflect this change. 03/01/13: > Rec'd check #31732, $3,640.00 from Jefferson Forest. 03/14/13: > rec'd check #8783 from Staunton River HS, $1,400.00. 03/19/13: > Numbers are so low, about half of what was projected, some major adjustments are required. > Comps are now 2, NOT 4. > Group Travel Video is gone! > BJS used absolute actual numbers and we are still way far away, so BJS deleted the 2 $10 Meal Credits and we will go with it, but are still $600 off! > BJS updated IOG accordingly. > BJS EM'd and mailed Final INV #5392, $12,573.00 to Jeremy - due 03/27/13. > BJS sent notes and IOG to DSC so she can share update / changes with him. 04/15/13: > Rec'd check #8916 from Staunton River, $1,500.00. > Balance due on account = $11,073.00 and trip is leaving this week! 04/18/13: > Rec'd $100 check #8923, from Staunton River and $10,973.00 check #31994, from Jefferson Forest. > Pending no other changes, account is PIF.
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