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Mon Jun 17, 2013
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Fauquier High School Band-Chicago, IL-06-24-2013
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OR
Number of
PAX
Youth
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Time:
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Final PAX
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Final Room List
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Hotel Info Form
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Balance
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Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Warenton to Chicago = 700 miles / 12 hrs non-stop Chicago to Sandusky = 300 miles / 5 hrs non-stop Sandusky to Warrenton = 400 miles / 7 hrs non-stop V 5/15/2012: > DSC spoke with client - swears he has sent this to no one else and intends on using us. Wants PTP early so he can run with it. > Wish to visit Chicago sights and attractions, > Attend a concert performance, but if one is not available, perhaps a baseball game. > After Chicago, head to Sandusky for Cedar Point. > Wants to stay at a Cedar Point hotel to receive early admittance benefits. > Either two days at park or arrive in time for late entry (4:00 pm I think) and spend second full day in park. > Depart at park closing to return home. > Perhaps depart at 6:00 am Monday, arrive Chicago hotel that night. > Two days in Chicago. > Thursday morning depart for Sandusky. > Depart for home Friday night at closing. > Transportation is ON OWN!!! > CCIS All-inclusive budget = $500. > Andrew likes more up-front costs if the kids have less out-of-pocket costs while traveling = less cash to be lost/stolen. > Wish to have meal vouchers and all-you-can-drink wristbands at Cedar Point, and as many meals included as possible. > DSC told AP we would get PTP to him nlt 8/4/2012. Time to make changes prior to Band Camp. > Per Andrew, wants to be able to announce this trip at the start of the school year (August 20, 2012) with a minimum of very good estimated costs, if not firm costs. The goal is to begin a payment plan with first payment due in mid-September and final payment in April, 2013 preferably. > Band only at this point, but most likely to add orchestra and possibly choir. 6/3/12: > BJS sent specs to Hilton Suites Oakbrook terrace and Hotel Breakers in Sandusky. > Sent EM to DSC to let her knwo I have started on this and also to add Andrew's cell number to the system. 8/23/12: > BJS sent EM to Andrew trying to set GTM appointment for the end of next week. 8/27/12: > BJS sent GTM invitations to Andrew and DSC for Thursday, 8/30/12 at 1:15pm. 8/28/12: > BJS secured Hotels for PTP Presentation on Thursday afternoon and then completed IOG and made som eattachments. > Remember, Transportation is ON OWN and attached accordingly. > JM and HMS are comopleting the attachments and updating rates as needed. > Knowing the way this guy has played with us in the past, I would not worry about making actual reservations at this time, just get prices as close as possible. If we get the gig, we will confirm everything with reservations at that time. > BJS will then run package rates and complete PTP. __x__ JM _8-29-12___ __X__ HMS 8/29/12 8/29/12: > BJS ran rates adn then competed PTP and Power Poont Presenation for tomorrow's GTM. 8/30/12: > BJS met with Andrew via GTM. > Very pleased with power point presentation and is sending along trip proposal to Principal and Supertindent for their aproval. Does not require school board approval. > BJS emailed him a copy of the Power Point. > Discussed deadlines / due dates. Mentioned 1/3 due with K 30-days after we received the go to K. > Offered to get charter quotes, but he did not seem interested. > We shall see . . . 9/11/12: > Rec'd EM from Anderew - > The trip is still not approved but its looking good. > However, we need to move the dates to the same days but one week later. > That would be June 24-29, 2013. > Please let me know if that is a major problem. I would imagine that unless let’s say, our original week were to be Blue Man Group’s last week in Chicago, we should be fine this far in advance. Please let me know what you think and I’lll keep you posted on our end. 9/12/12: > BJS and DSC reviewed and she is replying to Andrew that he needs to let us know as soon as trip is approved and THEN we will reconfirm as needed since the dates will be changed. > BSJ made no changes to IOG, System, BIBLE, etc. and will not do so until trip has received final approval and he asks for K. ____ HMS FYI 9/12/12: > DSC notified Andrew 10/1/12: > BJS sent EM to DSC asking for follow-up . . . 9/27/12: >Hi, We finally received the approval late yesterday and bus companies are slow to send quotes. I also received one yesterday after several weeks. So, I just need a day or two to get it together and I’ll be in touch. There’s USA time and then Fauquier time. ARGGGH! On 9/27/12 12:34 PM, "Debbie Clements" <debbie@ccistravel.com> wrote: Hi Andrew! Just checking in with you to see if you have all your approvals and are ready for a contract? Please let me know at your earliest convenience. Thanks ! Debbie I am continuing to follow with him, I promise. 10/5/12: Per notes on 9/11/12 - new dates are 6/24 - 29/13. 10/10/12 HMS all confirmed for new dates 1026/12: > DSC advised client that all is well for new dates except for thehotel and I told him about the Comfort Suites. Also told him to expect contract next week. 10/26/12: > BJS completed Contract Packet. > Due 11/20/12. > JM, please process per SOP and mail this afternoon. Thanks! __x__ JM _10-26-12___ 11/12/12: > DSC sent reminder for K,TPL and Firwt Deposit. 11/28/12: > DSC sent email and lm on cell and at school. >We still have not received your signed contract or first payment. Please advise ASAP as to the status of the trip and these items. Looking forward to hearing from you today! Debbie 12/3/12: > BJS sent text messgae to Andrew's cell number, We need and update on the status of the FHS Band's trip to Chicago. 12/4/12: > Still no response from Anderw to BJS or DSC, so BJS went to their website and sent the following em to the Booster Chair - Dear Booster Chairman: I apologize for bothering you; however, we have been trying to receive an update on the status of the Band’s trip to Chicago and Mr. Paul has been completely unresponsive. We have been working on this trip for more than 6 months now and it has undergone several revisions. According to Mr. Paul, the trip received Administration approval on 09/26/12. We then completed and mailed the group’s Contract Notebook in October, after confirming that all was still available over the group’s new travel dates. The Contract and First Payment were due on November 20th and both our Virginia Account Executive, Debbie Clements, and myself have been trying to get an update on the status of the trip; however, he has not returned our calls, emails or text messages. We made it clear in our messages last week that we were in danger of losing your group’s reservations, for at this point, we cannot continue to hold space without a firm commitment from the group (signed Contract and Deposit). Any information / updates you can provide would be very much appreciated. I would not have bothered you with this; however, back in the 2008/09 school year, he asked us for a proposal, so we planned the entire trip to Chicago, confirmed all of the group’s arrangements, sent the Contract Notebook, and then he went silent for several months. When he finally did get back to us, he told us the group would not be traveling. We later learned that the group did indeed travel and the itinerary was nearly identical to the trip we spent countless hours planning! With this track record, I trust you can understand our concern, for the circumstances appear much too similar. If the trip to Chicago is out of the picture, that is fine, we just need to know. We would hope that in light of the amount of time, money, and energy we have already expended on the group, if a trip to an alternate destination is an option, we would be given the professional courtesy of making those arrangements. Thank you in advance for your time, understanding, and any insights you can provide. Sincerely, 12/6/12: > Finally rec'd NO GO EM full of BS from Andrew - once again, said they are not going . . . BJS replied via EM - Andrew: I appreciate your finally getting back to us and I am sorry that this is not going to work out. In light of the fact that on several occasions you have asked us to plan your itineraries and then the trips never come to fruition, we will now be able to put our time to better use. Bryan 12/7/12: > Please review and cancel all as needed. > BJS canceled HOtel in Chicago via BMG and also at Cedar Point. > BJS updated system and Status schedule accordingly. ____ JM ____ ____ HMS ____
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