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General Trip Information
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Wed Apr 18, 2012
Trip Name
James Wood High School Band and Choir-Atlanta, GA-'2012-04-18'
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Toronto, ON, CANADA,
Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
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Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
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Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
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Final PAX
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Final Room List
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Hotel Info Form
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Balance
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Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
11/17/11: > BJS and DSC met with Jeff at VMEA > Prefers to have attractions on Thursday and B-way Show on Friday night. > CNN Studio Tour > GA Aquarium > World of Coke > Broadway Show - Titantic is in town > FOM Competition Part. > Sym WE, CB, Jazz En, 2nd Jazz (possible), Parade band, indoor guard, Mixed Choir, Womens En, Chamber ens, Mens Chorus, possibly another choir. > Jeff has a parent who has already made arrangements with the Sheraton Galleria Suites, so all Jeff needs is Attraction and Food package and he has coaches under contract with Schrock. 12/1/11+: > BJS did IOG and then emailed to Jeff (cc'd DSC). Jeff: It was great getting to spend some time with you in Norfolk. I am already thinking about a sunny, warm day next summer when we can get together here on the golf course, play 18-holes, and enjoy some adult beverages! I have attached the Atlanta IOG for your review and comment. Please take a few moments to look it over and let me know ASAP if you would like us to move anything or make any changes. We will proceed with your group’s reservations as soon as we have your OK to proceed. I will also provide rates for our portion of the trip as soon as I know we have included everything you want / need. I look forward to hearing from you on Friday, if at all possible, and again, thank you for your continued support. As always, I look forward to our work together! Sincerely, Bryan J. Stevenson, President 12/2/11: > Jeff replied with his suggestions / comments on the IOG. > BJS revised IOG based on his requests. > JM, please make CFS - no hotel folder & no transportation folder, just red, green & purple Festival folders for BJS and then forward red file onto HMS. > HMS, please see IOG and make attachments and reservations as needed. CCIS will be buying the Six Flags Admission tickets and the meals at 6 Flags (one picnic and one meal coupon). > BJS replied to Jeff's questions / comments as follows: Thanks for the quick response! Remember, all of my responses below are pending availability by our vendors. 1. CNN opens at 9, so we can move it earlier, I was using 10AM as a safe start time to allow a little wiggle room since you will be traveling all night. If you want 9AM, you will have to arrive / check-in at CNN no later than 8:40AM. . . Since you are doing your own busses, you can work with Schrock and do as they’d suggest regarding travel times so you can be there by 8:40. We will plan on the first tour beginning at 9AM or as soon thereafter as possible. 2. Aquarium and Coca-Cola can be switched and we are checking on the Aquarium’s availability to do a box-lunch for a group of your size, including an appropriate space to eat. 3. We can place Titanic on Thursday at 8PM and have a very nice pre-theatre dinner at Pittypat’s Porch. Hotel check in will not take place until after the show. 4. Friday will be set aside completely for Competition Performances with lunch via the Meal Credit and Dinner at Spaghetti Warehouse. Spaghetti Warehouse is also good as it is quite convenient to the hotel. 5. We can definitely make arrangements for a Six Flags Picnic and do a Meal Voucher for the other meal. We will also be buying a Literal “Festival Only” package from Festivals of Music and purchasing your Six Flags’ Admissions and meals directly from the park, as we can buy them for less than what FOM sells them for . . . Hollie will now get to work on confirming everything with our vendors and we should have something definitive to you by the first part of next week. __x__ JM _12-5-11___ __X__ HMS __X__ 12/9/11: > Per Jeff's request, BJS completed K. > Jude, please process CN per SOP and mail via FedEx SON to Jeff's Attention at the HS. > BJS emailed scanned copy of packet to DSC and JAF. > K due: 12/23/11 > First Payment due: 01/18/12 > Jeff gave us his OK to Pay for the Titanic deposit and also provided BJS with his FOM User name and PW. _x___ JM _12-9-11___ 12/16/11: . rec'd signed K and Travel Planner Letter via mail. > BJS signed and mailed hard copy back to Jeff. > HMS, as this is now UNDER CONTRACT, please review and proceed as needed. Thanks! __x__ HMS ____ 01/18/12: > Rec'd check #1251, $27,375.00. > First Payment INV #5181 PIF. > HMS, as monies are now received, please proceed as needed. Thanks! __X__ HMS __2/7/12__ 02/01/12+: > BJS sent EM to Jeff asking hom to call me on Thursday so we can discuss the questions posed by FOM re: competition schedule regarding Friday's on stage performances. 02/08/12: > BJS spoke with Jeff re: FOM Schedule and ensembles. 2/14/12: > Per jeff, just two choirs. 2/15/12: > Rec'd FPGF (no RL or HIF since they are doing the hotel on their own.) > Coaches are also on own. > Total Pax = 143 (113 + 30). > BJS updated Bible. > BJS updated IOG. > BJS placed order for 113 CAV dvds and 1 mosaic. > Total Pax is within K minimums, so no changes required. > BJS mailed and emailed Final INV #5206, $23,177.00 - due: 03/02/12. > HMS, as these numbers are now FINAL & GUARANTEED, please review and proceed as needed. Thanks! __x__ HMS ____ 3/5/12: > Rec'd check #1258, $23,177.00. > Pending any changes, at this point, account is PIF. 4/12/12: > Per conversation with Jeff this am the Festival Company provides a picnic in the park at noon prior to the awards ceremony at 1p.m.. He would rather do this picnic than the one planned at 6 p.m.in the Dogwood Pavailion that we planned for him. He would like a Meal Voucher for supper that evening so the kids can run and play in the park as soon as the awards ceremony is over. Please advise and please don't shoot the messenger!
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